Mobility Administrator Jobs (NOW HIRING)

Job Summary:

The Global Mobility Specialist is responsible for supporting Allegis Group's employment-based immigration and mobility programs by vetting candidate eligibility, advising business leaders on immigration options, and ensuring compliance across U.S. immigration, international travel, and student visa programs. This role partners closely with business stakeholders, employees, and external immigration counsel to deliver compliant, timely, and employee-focused mobility solutions.

This role operates within a fast-paced staffing and services environment and is part of a centralized Shared Services function that supports the Allegis family of companies, each with unique business models, talent needs, and regulatory requirements.

The Global Mobility Specialist manages core case processing across multiple visa categories, supports international travel for sponsored employees, administers select relocation benefits, and serves as a key operational owner for Allegis Group's F 1 student population, H-1, E-3, TN and L-1 sponsorship programs.

In-Office Requirement:

• Required in-office presence at least 4 days per week

Essential Functions:

• Vet prospective candidates for U.S. employment authorization and advise recruiters and business leaders on appropriate immigration pathways and risks.
• The end to end processing of nonimmigrant and immigrant cases, including H 1B, L 1, E 3, TN, and U.S. permanent residency, in partnership with outside immigration counsel.
• Coordinate immigration strategy and documentation for cases filed with USCIS, consular posts, and ports of entry as applicable.
• Generate and manage a high volume of employment based applications and liaise with external counsel on TN filings with USCIS.
• Ensure timely collection, review, filing, and retention of immigration documentation in accordance with company policy and regulatory requirements.

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International Travel & Visa Support

• Support sponsored employees with international travel preparation, including visa applications, travel documentation, and interview readiness.
• Coordinate mock interviews and document preparation for consular appointments.
• Advise employees and the business on travel risks, reentry considerations, and immigration compliance.

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F 1 Student & STEM Compliance

• Manage Allegis Group's F 1 student population from a compliance perspective, including documentation tracking, record retention, and coordination with immigration counsel.
• Oversee STEM OPT compliance, including reporting obligations and compliance timelines.
• Support F 1 payroll and tax reporting, including coordination related to payroll withholding requirements.
• Serve as a key internal point of contact for questions related to F 1 employment authorization and compliance.

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Relocation & Mobility Administration

• Administer relocation benefits for employees relocating primarily from India to the United States, including:
  • Lump sum payments
  • Gross up calculations
  • Relocation loans
  • Travel and temporary housing (hotel) arrangements
• Partner with internal stakeholders and vendors to ensure consistent application of relocation benefits in line with company policy.

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Operational & Team Support

• Manage the Global Mobility team's shared inboxes and aliases, ensuring timely responses and appropriate case routing.
• Partner with internal teams (Talent Acquisition, HR, Payroll, Finance, and Legal) to support workforce mobility needs.
• Maintain accurate records and reporting to support audits, compliance reviews, and internal data requests.
• Contribute to continuous process improvement, documentation, and knowledge sharing within the Global Mobility function.

Minimum Education and/or Experience:

• At least 1 year of experience in U.S. employment-based immigration
• Experience working with external immigration counsel and managing high-volume case workflows
• Strong understanding of immigration compliance, documentation, and record retention
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Demonstrated ability to manage a high volume caseload simultaneously, balancing competing priorities, tight deadlines, and frequent regulatory changes while maintaining accuracy and compliance.

Preferred

• Prior experience supporting international relocations and mobility benefits
• Experience in a high growth, matrixed, or professional services environment
• Familiarity with HRIS, case management, or immigration tracking systems

Skills/Abilities:

• Key Competencies
• Immigration Compliance & Risk Management
• Stakeholder Advisory & Business Partnership
• Attention to Detail & Documentation Accuracy
• Process Management & Operational Excellence
• Employee Experience Orientation

Core Competencies:

• Build relationships
• Develop people
• Lead change
• Inspire Others
• Think critically
• Communicate clearly
• Create Accountability

Benefits Overview:

Benefits are subject to change and may be subject to specific elections, plan, or program terms.  This role is eligible for the following:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Salary Range:

$54,200 - $81,200

The position is bonus eligible

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at llara@allegisgroup.com or call 410-579-3526 for other accommodation options.