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Medical Spa Receptionist Jobs in Rochester, NY (NOW HIRING)

Vito C Quatela MD PLLC

Medical Receptionist

Rochester, NY · On-site

$18 - $24/hr

Longevita Medical is seeking a Medical Receptionist to provide a welcoming experience to our ... This position will also work closely with the Spa Manager for the purpose of optimizing appointment ...

University Eye Specialists P C

Receptionist

Batavia, NY · On-site

$17/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Our medical receptionist will greet patients, activate patient files, and move patients through a pre-determined schedule of appointments providing an outstanding experience for our patients Medical ...

University Eye Specialists P C

Receptionist

Batavia, NY · On-site

$17/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Our medical receptionist will greet patients, activate patient files, and move patients through a pre-determined schedule of appointments providing an outstanding experience for our patients Medical ...

Elderwood Village at Fairport

Receptionist

Fairport, NY · On-site

$15.60 - $18.31/hr

Receptionist Requisition ID 2026-36428 # of Openings 2 Area of Interest Administration Company Elderwood Location Elderwood Village at Fairport Position Type Regular Part-Time Shift Evenings 5pm-8pm ...

ANTHONY L JORDAN HEALTH CORPORATION

RECEPTIONIST

Rochester, NY

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. Two years working in a position requiring customer ...

Anthony L. Jordan Health Corporation

RECEPTIONIST

Rochester, NY · On-site

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers ...

Anthony L. Jordan Health Corporation

RECEPTIONIST

Rochester, NY · On-site

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers ...

Anthony L. Jordan Health Corporation

RECEPTIONIST

Rochester, NY · On-site

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers ...

ANTHONY L JORDAN HEALTH CORPORATION

RECEPTIONIST

Rochester, NY

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. Two years working in a position requiring customer ...

Anthony L. Jordan Health Corporation

RECEPTIONIST

Rochester, NY · On-site

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers ...

ANTHONY L JORDAN HEALTH CORPORATION

RECEPTIONIST

Rochester, NY

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. Two years working in a position requiring customer ...

Anthony L. Jordan Health Corporation

RECEPTIONIST

Rochester, NY · On-site

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers ...

Elderwood

Receptionist

Fairport, NY · On-site

$15.60 - $18.31/hr

Receptionist Position Overview: * In addition to administrative tasks, our receptionists represent Elderwood in a friendly, helpful and positive manner. They are an integral part of daily life for ...

ANTHONY L JORDAN HEALTH CORPORATION

RECEPTIONIST

Rochester, NY

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. Two years working in a position requiring customer ...

ANTHONY L JORDAN HEALTH CORPORATION

RECEPTIONIST

Rochester, NY

$18 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. Two years working in a position requiring customer ...

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All JobsMedical Spa Receptionist JobsMedical Spa Receptionist Jobs in Rochester, NY

Medical Spa Receptionist information

See Rochester, NY salary details

$11

$17

$22

How much do medical spa receptionist jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for medical spa receptionist in Rochester, NY is $17.47, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $18.99 per hour, depending on experience, location, and employer.

What does a medical spa receptionist do?

As a medical spa receptionist, your duties and responsibilities involve a variety of administrative and customer service tasks at a medical spa, where clients may receive laser skin therapy, permanent hair removal, liposuction, facial fillers, and other cosmetic treatments. You answer incoming phone calls, schedule appointments for clients, process billing paperwork, and ensure that the office and spa remain stocked with inventory. You also provide customer service to clients at various stages of their visit. You greet them when they arrive, help prep them for medical treatments as needed, and coordinate future appointments. You also collect payments and provide information to clients regarding any treatments that the medical spa offers.

What is the difference between Medical Spa Receptionist vs Medical Assistant?

AspectMedical Spa ReceptionistMedical Assistant
CredentialsHigh school diploma or equivalent; optional certificationPost-secondary education; certification or diploma often preferred
Work EnvironmentFront desk, patient check-in/out, scheduling in medical spa settingsClinical settings, assisting with procedures, patient prep
Job ResponsibilitiesGreeting clients, managing appointments, administrative tasksAssisting providers, preparing treatment rooms, basic patient care

The Medical Spa Receptionist primarily handles administrative duties and client interactions at the front desk, while the Medical Assistant performs clinical tasks and supports medical procedures. Both roles are essential in a medical spa environment but differ in their focus and required training.

What are some common challenges faced by medical spa receptionists and how can they be managed?

Medical Spa Receptionists often juggle multiple responsibilities, including managing appointment schedules, handling sensitive client information, and ensuring a welcoming environment. One common challenge is balancing front desk duties with administrative tasks during peak hours, which can be managed through effective time management and communication with the team. Additionally, receptionists may encounter clients with high expectations or privacy concerns, so maintaining professionalism and discretion is essential. Regular training on spa protocols and customer service skills can help address these challenges and enhance the overall client experience.

What are the key skills and qualifications needed to thrive as a medical spa receptionist, and why are they important?

To thrive as a Medical Spa Receptionist, you need strong organizational skills, attention to detail, and experience in customer service, often supported by a high school diploma or equivalent. Familiarity with appointment scheduling software, point-of-sale systems, and electronic medical records is typically required. Outstanding communication, professionalism, and the ability to multitask in a fast-paced environment are essential soft skills for this role. These abilities ensure a smooth client experience, efficient spa operations, and positive first impressions that are critical for client retention and satisfaction.

What does a medical spa receptionist do?

A Medical Spa Receptionist is responsible for greeting clients, scheduling appointments, answering phones, and providing general information about the spa's services. They manage client records, handle payments, and ensure the front desk operates smoothly. Additionally, they may assist with marketing efforts and maintain a welcoming, professional environment. Their role is crucial in creating a positive first impression and supporting both clients and staff.
More about Medical Spa Receptionist jobs

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The most popular types of Medical Spa Receptionist jobs in Rochester, NY are:

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For Medical Spa Receptionist jobs in Rochester, NY, the most frequently searched job titles are:

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The top searched job categories for Medical Spa Receptionist jobs in Rochester, NY are:

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Medical Spa Receptionist jobs near you
Infographic showing various Medical Spa Receptionist job openings in Rochester, NY as of August 2026, with employment types broken down into 71% Full Time, 25% Part Time, and 4% Temporary. Highlights an 100% In-person job distribution, with an average salary of $36,342 per year, or $17.5 per hour.

Medical Receptionist

Vito C Quatela MD PLLC

Rochester, NY • On-site

$18 - $24/hr

Full-time

Re-posted 28 days ago

Job description

Position Summary:

Longevita Medical is seeking a Medical Receptionist to provide a welcoming experience to our patients, prospective patients and visitors. This dynamic individual will hold a key role in our fast-paced, prominent organization, while maintaining strict confidentiality. This position will also work closely with the Spa Manager for the purpose of optimizing appointment efficiencies, resolving practice issues and collecting/maintaining accurate practice data.

Qualifications:

  • Associates Degree is preferred; High School Diploma is required
  • Excellent phone and interpersonal skills
  • Exceptional computer skills
  • Proficient in Microsoft Word and Excel
  • Ability to multitask
  • Organized and efficient
  • Able to handle a fast-paced, changing environment

Duties and Responsibilities:

  • Greet clients and other visitors, in person or over the phone, with a friendly and helpful demeanor
  • Responsible for keeping the reception area and waiting room clean and organized
  • Register new patients and update existing patient demographics using EMR; ensure data entry is accurate and current
  • Facilitate patient flow by notifying the provider of patient’s arrival, being aware of delays and communicating with patients and clinical staff
  • Respond to patients, prospective patients and visitor inquiries in a courteous manner
  • Protect patient confidentiality by safeguarding Protected Health Information (PHI)
  • Collect payment for co-pays/insurance and money for procedures
  • Run daily financial batch report
  • Reconcile all superbills twice daily and run “No Show report” for clinical team
  • Schedule appointments of all types-consult, , minor procedures, injections and follow-up appointments
  • Understand the acceptable templates for each provider and abide by those guidelines
  • Confirm client appointments for Physicians and Nurses
  • Reschedule appointments as necessary, using sound judgment when moving patient to another day in regards to timeliness of appointment and the template
  • Update schedule throughout the day as changes occur and inform clinic staff if needed
  • Effectively communicate practice offerings when responding to patient inquiries regarding services, health care professionals and fees (via phone and in person)
  • Ability to screen calls and direct to appropriate personnel; able to page with a clear and understandable voice
  • Handle special assignments and word processing as required supporting other staff
  • Participate in evening seminars throughout the year and other marketing activities

Location and Work Schedule:

  • On-site in Victor, NY
  • Full-time 40 hours per week

All duties and responsibilities stated are essential job functions. Staff members may be required to perform additional job-related duties as assigned by management.

It is the policy of Vito C. Quatela, Victor Medical, PLLC to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.