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Medical Scheduling Jobs in Wisconsin (NOW HIRING)

GardaWorld

Scheduling Manager

Butler, WI · On-site

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

GardaWorld

Scheduling Manager

Butler, WI · On-site

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

GardaWorld

Scheduling Manager

Wauwatosa, WI · On-site

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

GardaWorld

Scheduling Manager

Butler, WI · On-site

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

GardaWorld

Scheduling Manager

Butler, WI · On-site

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

GardaWorld

Scheduling Manager

Butler, WI

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

CertaSite

Scheduling Coordinator

Milwaukee, WI · On-site +1

$17.50 - $22.25/hr

Scheduling Coordinator Who are we? CertaSite is a fast-growing fire and life safety company. Fire ... Comprehensive medical plan options, including dental and vision * 401K plan with company match

Walbec Group

Scheduling Coordinator

Madison, WI

$18 - $22.75/hr

Along with the daily schedule they will coordinate equipment, plants, and third-party trucking in the best interest of Walbec. * Generating a daily schedule forCrews in southern Wisconsin including ...

Walbec Group

Scheduling Coordinator

Waukesha, WI

$17.75 - $22.50/hr

Along with the daily schedule they will coordinate equipment, plants, and third-party trucking in the best interest of Walbec. * Generating a daily schedule forCrews in southern Wisconsin including ...

Home Instead - Appleton

Scheduling Coordinator

Appleton, WI

$17 - $21.50/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead

Scheduling Coordinator

Appleton, WI · On-site

$17 - $21.50/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead - Appleton

Scheduling Coordinator

Appleton, WI

$17 - $21.50/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead - Madison

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead

Scheduling Coordinator

Madison, WI · On-site

$17.50 - $22/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

Home Instead - Appleton

Scheduling Coordinator

Appleton, WI · On-site

$17 - $21.50/hr

Our Scheduler is responsible for scheduling great matches between Care Pros and clients to ensure client needs are being met. This role is ideal for someone with administrative assistant experience ...

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Medical Scheduling information

See Wisconsin salary details

$13

$19

$27

How much do medical scheduling jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for medical scheduling in Wisconsin is $19.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $21.59 per hour, depending on experience, location, and employer.

What is medical scheduling?

Medical scheduling is the process of organizing and managing appointments for patients within a healthcare facility. This role involves coordinating patient visits, procedures, and consultations with doctors or specialists, often using specialized software. Medical schedulers ensure that the appointment calendar runs smoothly, minimize conflicts or double-bookings, and help optimize the use of healthcare providers' time. They may also handle tasks such as verifying patient information, obtaining insurance authorization, and answering scheduling-related questions from patients.

What are the key skills and qualifications needed to thrive as a medical scheduler, and why are they important?

To thrive as a Medical Scheduler, you need strong organizational skills, attention to detail, and familiarity with healthcare procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic health records (EHRs), and office management systems is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively coordinate appointments and handle patient inquiries. These skills ensure efficient scheduling, minimize errors, and contribute to a smooth workflow in busy medical environments.

What are some common challenges faced by professionals in medical scheduling, and how can they be managed effectively?

Medical schedulers often deal with high volumes of appointment requests, last-minute cancellations, and coordinating between multiple healthcare providers. Managing these challenges requires strong organizational skills, attention to detail, and effective communication with both patients and medical staff. Utilizing scheduling software, staying adaptable to sudden changes, and maintaining clear documentation can help streamline workflows and reduce errors. Working closely with the clinical team also ensures that schedules align with provider availability and patient needs.

What is the difference between Medical Scheduling vs Medical Receptionist?

AspectMedical SchedulingMedical Receptionist
Primary RoleScheduling patient appointments and managing calendarsGreeting patients, check-in/check-out, and administrative support
Required SkillsScheduling software, organization, communicationCustomer service, communication, basic administrative skills
Work EnvironmentMedical offices, clinics, hospitalsFront desk, reception area in healthcare settings
Common CertificationsMedical office administration, scheduling software trainingCustomer service, medical office reception training

While both roles are essential in healthcare settings, Medical Scheduling focuses on managing appointment calendars and coordinating patient visits, whereas Medical Receptionists handle front desk duties, patient check-in, and administrative support. Understanding these differences helps job seekers find the right position that matches their skills and career goals.

How do you become a medical scheduler?

To become a medical scheduler, candidates typically need a high school diploma or equivalent and should have strong organizational and communication skills. Some employers prefer candidates with experience in healthcare or familiarity with scheduling software, and on-the-job training is common.

Is it hard to be a medical scheduler?

Medical scheduling is generally considered an entry-level administrative role that requires strong organizational skills and attention to detail. The job involves managing appointment calendars, coordinating with healthcare providers and patients, and often using scheduling software. While it can be busy and require multitasking, it is not typically considered difficult for individuals with good communication and time management skills.

What are the most commonly searched types of Medical Scheduling jobs in Wisconsin?

The most popular types of Medical Scheduling jobs in Wisconsin are:

Medical Scheduling jobs near you
Infographic showing various Medical Scheduling job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $41,003 per year, or $19.7 per hour.

Scheduling Manager

GardaWorld

Butler, WI • On-site

$60K - $67K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Key responsibilities

  • Supervise daily security services to ensure high standards.

  • Build and maintain strong relationships with clients and employees, acting as the main point of contact.

  • Ensure client site schedules are up-to-date.

GardaWorld rating

5.2

Company rating: 5.2 out of 10

Based on 413 frontline employees who took The Breakroom Quiz

89th of 118 rated security

Job description


Be the Difference: Start your Journey as a Scheduling Manager at GardaWorld Security Services!
As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our organization and our customers, ensuring top-tier customer service and representing GardaWorld as the industry's premier provider of contract security services. We're looking for someone who can build personal credibility with both internal and external clients through honesty, consistency, and dependability. Make a significant impact by delivering excellence and fostering strong client relationships. Join us and be a part of something extraordinary!
What's in it for You
  • Competitive Salary: $60,000.00 - $67,000.00 / year
  • Work Site Location: Wauwatosa, WI, with occasional local market travel as needed (Beaver Dam, Madison, Kenosha, Appleton, Green Bay, etc.)
  • Schedule: Monday - Friday 8:00 am - 5:00 pm, with occasional weekends required; must be flexible outside of business hours
  • Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.
  • Career Growth: Career growth opportunities at GardaWorld
Your Responsibilities
  • Supervise daily security services to ensure high standards.
  • Build and maintain strong relationships with clients and employees, acting as the main point of contact.
  • Ensure client site schedules are up-to-date.
  • Participate in recruiting, training, and developing staff.
  • Oversee a book of business, client relationships, security ambassadors, etc.
  • Visit and inspect supervisors and security officers to ensure compliance and proficiency.
  • Maintain thorough knowledge of post specifications, emergency procedures, and client policies.
  • Assist in developing staffing schedules, budgets, and payroll.
  • Ensure compliance with all regulations, contracts, and agreements.
  • Recommend improvements for efficiency and service quality.
  • Follow progressive discipline for corrective actions.
  • Perform other duties as assigned.

Your Qualifications:
  • Authorized to work in the United States
  • Able to pass an extensive screening process
  • A high school diploma or equivalent
  • A minimum of one (2) year of management experience, and 5 years of security experience
  • Must possess a valid driver's license and maintain a driving record that meets company vehicle and insurance eligibility standards.
  • Must have scheduling/compliance experience
  • Availability for duties on an as-needed basis outside standard working hours.
  • Ability to work independently with minimal supervision.
Your Skills and Competencies:
  • Ensure high standards of customer service.
  • Understand and interpret financial reports.
  • Develop and maintain effective professional relationships.
  • Problem-solve independently in fast-paced environments.

GardaWorld: Make the World a Safer Place
In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.
GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry.
It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.

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