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Medical Scheduling Jobs in Wisconsin (NOW HIRING)

AdaptHealth LLC

Scheduling Specialist

New Berlin, WI · On-site

This role ensures timely and efficient delivery, setup, maintenance, and pickup of medical ... Schedule and coordinate delivery appointments for DME, PAP, and oxygen equipment with patients ...

Bristol Hospice

Scheduling Coordinator

Madison, WI · On-site

$24 - $26/hr

Schedule hospice nurse and hospice aide visits in the electronic medical record (EMR) based on patient care plans and staff availability. * Coordinate same-day schedule changes and respond quickly to ...

AdaptHealth, LLC

Scheduling Specialist

New Berlin, WI · On-site

$17 - $19/hr

This role ensures timely and efficient delivery, setup, maintenance, and pickup of medical ... Schedule and coordinate delivery appointments for DME, PAP, and oxygen equipment with patients ...

AdaptHealth, LLC

Scheduling Specialist

New Berlin, WI · On-site

$17 - $19/hr

This role ensures timely and efficient delivery, setup, maintenance, and pickup of medical ... Schedule and coordinate delivery appointments for DME, PAP, and oxygen equipment with patients ...

BRISTOL HOSPICE LLC

Scheduling Coordinator

Madison, WI · On-site

$24 - $26/hr

Schedule hospice nurse and hospice aide visits in the electronic medical record (EMR) based on patient care plans and staff availability. * Coordinate same-day schedule changes and respond quickly to ...

Socket.dev

WI · On-site

$96 - $192/hr

The Scheduling Manager owns daily and mid-term production scheduling at a Carrier manufacturing ... Medical, Dental, Vision; Wellness incentives * Retirement Benefits * Time off and Leave: Paid ...

New

Walbec Group

Scheduling Coordinator

Waukesha, WI · On-site

$17.75 - $22.50/hr

Generating a daily schedule for Crews in southern Wisconsin including labor, materials, and ... Employer Paid Medical Plan with HRA contribution (eligibility requirements) * Dental, Vision, and ...

GardaWorld

Scheduling Manager

Wauwatosa, WI · On-site

$60K - $67K/yr

As the Scheduling Manager in Wauwatosa, Wisconsin, you'll be the vital link between our ... Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time ...

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Medical Scheduling information

See Wisconsin salary details

$13

$19

$27

How much do medical scheduling jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for medical scheduling in Wisconsin is $19.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $21.59 per hour, depending on experience, location, and employer.

What is medical scheduling?

Medical scheduling is the process of organizing and managing appointments for patients within a healthcare facility. This role involves coordinating patient visits, procedures, and consultations with doctors or specialists, often using specialized software. Medical schedulers ensure that the appointment calendar runs smoothly, minimize conflicts or double-bookings, and help optimize the use of healthcare providers' time. They may also handle tasks such as verifying patient information, obtaining insurance authorization, and answering scheduling-related questions from patients.

What are the key skills and qualifications needed to thrive as a medical scheduler, and why are they important?

To thrive as a Medical Scheduler, you need strong organizational skills, attention to detail, and familiarity with healthcare procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic health records (EHRs), and office management systems is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively coordinate appointments and handle patient inquiries. These skills ensure efficient scheduling, minimize errors, and contribute to a smooth workflow in busy medical environments.

What are some common challenges faced by professionals in medical scheduling, and how can they be managed effectively?

Medical schedulers often deal with high volumes of appointment requests, last-minute cancellations, and coordinating between multiple healthcare providers. Managing these challenges requires strong organizational skills, attention to detail, and effective communication with both patients and medical staff. Utilizing scheduling software, staying adaptable to sudden changes, and maintaining clear documentation can help streamline workflows and reduce errors. Working closely with the clinical team also ensures that schedules align with provider availability and patient needs.

What is the difference between Medical Scheduling vs Medical Receptionist?

AspectMedical SchedulingMedical Receptionist
Primary RoleScheduling patient appointments and managing calendarsGreeting patients, check-in/check-out, and administrative support
Required SkillsScheduling software, organization, communicationCustomer service, communication, basic administrative skills
Work EnvironmentMedical offices, clinics, hospitalsFront desk, reception area in healthcare settings
Common CertificationsMedical office administration, scheduling software trainingCustomer service, medical office reception training

While both roles are essential in healthcare settings, Medical Scheduling focuses on managing appointment calendars and coordinating patient visits, whereas Medical Receptionists handle front desk duties, patient check-in, and administrative support. Understanding these differences helps job seekers find the right position that matches their skills and career goals.

How do you become a medical scheduler?

To become a medical scheduler, candidates typically need a high school diploma or equivalent and should have strong organizational and communication skills. Some employers prefer candidates with experience in healthcare or familiarity with scheduling software, and on-the-job training is common.

Is it hard to be a medical scheduler?

Medical scheduling is generally considered an entry-level administrative role that requires strong organizational skills and attention to detail. The job involves managing appointment calendars, coordinating with healthcare providers and patients, and often using scheduling software. While it can be busy and require multitasking, it is not typically considered difficult for individuals with good communication and time management skills.

What are the most commonly searched types of Medical Scheduling jobs in Wisconsin?

The most popular types of Medical Scheduling jobs in Wisconsin are:

Medical Scheduling jobs near you
Infographic showing various Medical Scheduling job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $41,003 per year, or $19.7 per hour.

Scheduler - Full-Time 1st Shift

Elroy Health Services

Elroy, WI • On-site

$20 - $25.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

#LI-SH1
Scheduler / Unit Clerk / Receptionist - This is a dual role position and requires an active CNA certification as the role requires the ability to fill in as a CNA as the center needs dictate.
Trust, engagement, competence, respect and passion - these are the values under which North Shore Healthcare operates every day. Our dedicated team of professionals strive to deliver quality care to our residents and their families. We are one of the leading employers and providers of post-acute care in the Midwest and we are seeking exceptional individuals to join our team. If you value being a leader, working in a progressive environment and having opportunities to grow in your career, North Shore Healthcare is the Right Choice for you.
Job Summary
Responsible for staffing CNAs and/or nursing staff. Assists the DON in staffing appropriately licensed/certified employees through preparation and maintenance of daily and monthly schedules. Identifies staffing needs based on PPDs and staffing budget and works with employees to coordinate scheduling needs. This position will also include Medical Records and Central Supply duties.
Job Qualifications
Work Environment/Physical Requirements The responsibilities of this position involve significant physical activities including standing, lifting (up to 50 pounds unassisted), bending, stooping, pushing, pulling and twisting. All employees of nursing homes may be required to provide lifting and transfer assistance to residents. Lifting and/or transferring some residents will require use of a lifting device and /or assistance of other staff.
Required Education and Experience
  • High School diploma (or equivalent)
  • Flexible availability
  • Prior experience in scheduling
  • Computer proficiency with Microsoft products

Preferred Education and Experience
  • Accounting proficiency helpful
  • Long term care experience
  • Experience in a fast-paced environment
  • Post-acute care or health care experience preferred

Skills, Knowledge and Abilities: Must have business acumen and intellectual prowess. Must have business/financial and/or engineering acumen. Ability to organize, plan and work autonomously. Ability to read, write, speak and understand English. Ability to relate positively, effectively, and appropriately with residents, families, community members, volunteers and other center staff. Possess special interest in, and a positive attitude about, working with long-term care residents and the elderly. Meets all health requirements, as required by law. Computer literacy, especially with Microsoft Office products, preferred.
Essential Functions
  • Assists in identifying open positions for optimum staffing levels based on census/PPD
  • Maintains current phone/contact information for nursing department employees
  • Review previous, current and future staffing patterns with ED and DON
    • Reviews staffing requirements/hiring needs
  • Develops, implements and coordinates daily scheduling and assignments consistent with PPD
  • Complies with laws and regulations applicable to position and act in accordance with Center's Compliance Program
  • Attends and participates in in-service training, performance improvement ("PI") committees and other meetings as scheduled and directed
  • Safety
    • Knows and follows center rules
    • Follows center dress and hygiene policies
    • Demonstrates proper use of equipment. Reports equipment needs or repairs
    • Follows center smoking policies
    • Reports and documents any incidents or accidents of residents, staff or visitors to the appropriate center personnel
    • Reports all hazardous conditions/equipment to Supervisor
    • Performs duties, which may include transportation of residents, as assigned in Center Disaster Plan
    • Uses required protective equipment
    • Follows infection control standards, policies and procedures
  • Resident Rights
    • Knows Resident Rights. Helps the residents/patients exercise and/or protect their rights
    • Reports resident/patient complaints to management
    • Maintains confidentiality of resident/patient information
  • HIPAA
    • Follows and adheres to Center's policies and procedures implementing HIPAA requirements for the privacy and security of protected health information
    • Uses and/or discloses only minimum amount of Protected Health Information necessary to complete assigned tasks
    • Reports all suspected violation of company's HIPAA policies or procedures to Center Privacy Designee

Benefits:
We offer a comprehensive benefit packages which includes:
  • Health insurance for full-time employees starting the first of the month following 30 days of employment
  • Dental and vision insurance for full and part-time staff
  • 401(K) Program for full and part-time staff
  • 6 paid holidays plus one floating holiday for full-time staff
  • Company paid life insurance for full-time staff
  • Voluntary life and disability insurance for full-time staff
  • Paid Time Off

Our mission is to establish a culture that reinforces the values necessary to be the premier health services provider and employer in each of the communities we serve. We understand that choosing where you want to go in your career is a big decision. We would like the opportunity to show you that North Shore Healthcare is the Right Choice for you.

Apply