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Medical Scheduling Jobs in Wisconsin (NOW HIRING)

Celestial Care

Care Team Lead/Scheduler

Wauwatosa, WI

$15 - $19/hr

... medical scheduling software (such as WellSky or Sandata) to input and update client and caregiver information - Answer phone calls and respond to inquiries regarding appointments and scheduling ...

TEEMA Group

Medical Scheduler

Oshkosh, WI · On-site

$19 - $20/hr

Patient Care Scheduling: Masterfully coordinate patient appointments and program schedules, ensuring clinical workflows run efficiently and patients receive timely care. * Medical Records Stewardship:

Neuroscience Group

Medical Scheduler

Appleton, WI · On-site

$18 - $23/hr

We're looking for a detail-oriented, compassionate Scheduling Specialist to join our team and help ... Registering patients and accurately entering demographic, insurance, and medical information

Neuroscience Group

Medical Scheduler

Appleton, WI · On-site

$18 - $23/hr

We're looking for a detail-oriented, compassionate Scheduling Specialist to join our team and help ... Registering patients and accurately entering demographic, insurance, and medical information

Neuroscience Group

Medical Scheduler

Appleton, WI · On-site

$18 - $23/hr

We're looking for a detail-oriented, compassionate Scheduling Specialist to join our team and help ... Registering patients and accurately entering demographic, insurance, and medical information

Ascension

Medical Assistant Central Scheduling

Appleton, WI

$17.25 - $22.25/hr

Central Scheduling Schedule: Days | Fulltime How you'll make an impact in this role * Support ... Medical Assistant, Certified Medical Assistant or Licensed Practical Nurse experience desired. Must ...

Ascension

Medical Assistant Central Scheduling

Appleton, WI · On-site

$17.25 - $22.25/hr

Central Scheduling Schedule: Days | Fulltime How you'll make an impact in this role * Support ... Medical Assistant, Certified Medical Assistant or Licensed Practical Nurse experience desired. Must ...

ASPIRUS HEALTH

PROCEDURAL SCHEDULER - ACC CARDIOLOGY

Wausau, WI · On-site

$18.75 - $23.75/hr

Responsible for answering all procedure scheduling line phone calls, providing routine information ... Proficiency in anatomy, physiology and medical terminology preferred * Basic knowledge of ICD-10 ...

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Medical Scheduling information

See Wisconsin salary details

$13

$19

$27

How much do medical scheduling jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for medical scheduling in Wisconsin is $19.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $21.59 per hour, depending on experience, location, and employer.

What is medical scheduling?

Medical scheduling is the process of organizing and managing appointments for patients within a healthcare facility. This role involves coordinating patient visits, procedures, and consultations with doctors or specialists, often using specialized software. Medical schedulers ensure that the appointment calendar runs smoothly, minimize conflicts or double-bookings, and help optimize the use of healthcare providers' time. They may also handle tasks such as verifying patient information, obtaining insurance authorization, and answering scheduling-related questions from patients.

What are the key skills and qualifications needed to thrive as a medical scheduler, and why are they important?

To thrive as a Medical Scheduler, you need strong organizational skills, attention to detail, and familiarity with healthcare procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic health records (EHRs), and office management systems is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively coordinate appointments and handle patient inquiries. These skills ensure efficient scheduling, minimize errors, and contribute to a smooth workflow in busy medical environments.

How do you become a medical scheduler?

To become a medical scheduler, candidates typically need a high school diploma or equivalent and should have strong organizational and communication skills. Some employers prefer candidates with experience in healthcare or familiarity with scheduling software, and on-the-job training is common.

What are some common challenges faced by professionals in medical scheduling, and how can they be managed effectively?

Medical schedulers often deal with high volumes of appointment requests, last-minute cancellations, and coordinating between multiple healthcare providers. Managing these challenges requires strong organizational skills, attention to detail, and effective communication with both patients and medical staff. Utilizing scheduling software, staying adaptable to sudden changes, and maintaining clear documentation can help streamline workflows and reduce errors. Working closely with the clinical team also ensures that schedules align with provider availability and patient needs.

What is the difference between Medical Scheduling vs Medical Receptionist?

AspectMedical SchedulingMedical Receptionist
Primary RoleScheduling patient appointments and managing calendarsGreeting patients, check-in/check-out, and administrative support
Required SkillsScheduling software, organization, communicationCustomer service, communication, basic administrative skills
Work EnvironmentMedical offices, clinics, hospitalsFront desk, reception area in healthcare settings
Common CertificationsMedical office administration, scheduling software trainingCustomer service, medical office reception training

While both roles are essential in healthcare settings, Medical Scheduling focuses on managing appointment calendars and coordinating patient visits, whereas Medical Receptionists handle front desk duties, patient check-in, and administrative support. Understanding these differences helps job seekers find the right position that matches their skills and career goals.

Is it hard to be a medical scheduler?

Medical scheduling is generally considered an entry-level administrative role that requires strong organizational skills and attention to detail. The job involves managing appointment calendars, coordinating with healthcare providers and patients, and using scheduling software, often with standard office hours. While it can be busy and require multitasking, it is not typically considered difficult for individuals with good communication and time management skills.
What are the most commonly searched types of Medical Scheduling jobs in Wisconsin? The most popular types of Medical Scheduling jobs in Wisconsin are:
Medical Scheduling jobs near you
Infographic showing various Medical Scheduling job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, and 5% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $41,003 per year, or $19.7 per hour.

Care Team Lead/Scheduler

Celestial Care

Wauwatosa, WI

$15 - $19/hr

Full-time

PTO

Re-posted 2 days ago

Job description

Job description

Responsibilities:
- Schedule clients and caregivers shifts and manage each client calendar
- Coordinate with clients and caregivers to ensure timely and accurate scheduling
- Utilize medical scheduling software (such as WellSky or Sandata) to input and update client and caregiver information
- Answer phone calls and respond to inquiries regarding appointments and scheduling
- Maintain patient confidentiality in accordance with HIPAA regulations

- Process timesheets into software
- Collaborate with other administrative staff to ensure smooth operation of the office

Requirements:
- Previous experience as a Scheduler or in a similar role is preferred
- Familiarity with medical terminology and receptionist duties is a plus
- Knowledge of HIPAA regulations and the ability to maintain patient confidentiality
- Proficient in technology
- Experience with medical scheduling software (such as WellSky or Sandata) is highly desirable
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills to interact with patients and healthcare providers

-GO TO CLIENTS AS NEEDED FOR CARE, IF A SHIFT CANNOT BE COVERED.

Please note that this job description is not exhaustive, and additional duties may be assigned as needed.

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

  • Free parking
  • Paid orientation
  • Paid time off

Schedule:

  • 6-8 hour shiftS
  • Day shift
  • Holidays
  • Monday to FridaY
  • On call

Experience:

  • Receptionist: 1 year (Preferred)
  • Scheduling: 1 year (Preferred)

Work Location: In person