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Medical Records Indexing Jobs in Arizona (NOW HIRING)

Cardiac Solutions

Medical Records Clerk

Peoria, AZ · On-site

$15.75 - $19.50/hr

Scans, indexes, and verifies medical records. ? Faxes 2nd requests on next day appointments. ? Answers overflow calls and rotates through working the Release of Information desk. ? Activates patients ...

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Medical Records Indexing information

What is medical records indexing?

Medical records indexing is the process of organizing and categorizing patient health records so they can be easily retrieved, reviewed, and managed. This involves assigning appropriate labels, codes, or keywords to various documents, such as physician notes, test results, and discharge summaries. Accurate indexing helps ensure that healthcare providers have quick access to the necessary information, improving patient care and streamlining administrative tasks. It also supports compliance with legal and regulatory standards regarding health information management.

What are the key skills and qualifications needed to thrive as a medical records indexing specialist?

To thrive as a Medical Records Indexing Specialist, you need strong attention to detail, knowledge of medical terminology, and familiarity with healthcare documentation standards, often supported by a certification in health information management or medical coding. Proficiency with electronic health record (EHR) systems, document management software, and coding systems like ICD-10 and CPT is essential. Excellent organizational skills, accuracy, and strong communication abilities set top performers apart in this role. These skills ensure that medical records are accurately indexed, easily retrievable, and compliant with legal and regulatory requirements, which is vital for patient care and healthcare operations.

What are some common challenges faced in a medical records indexing role, and how can they be addressed?

One common challenge in Medical Records Indexing is accurately interpreting diverse and sometimes incomplete medical documentation, which requires strong attention to detail and familiarity with medical terminology. Additionally, maintaining patient confidentiality while working with sensitive information is crucial. To address these challenges, it’s important to stay updated on industry regulations like HIPAA, participate in ongoing training, and utilize quality control checks. Collaborating with healthcare providers and fellow records staff also helps ensure accurate and efficient record management.

What is the difference between Medical Records Indexing vs Medical Records Coding?

AspectMedical Records IndexingMedical Records Coding
CredentialsTypically requires familiarity with medical terminology and indexing softwareRequires coding certifications like CPC or CCS
Work EnvironmentOffice-based, handling medical documents and indexing tasksOffice-based, analyzing medical records for billing and reimbursement
Industry UsageUsed in medical record management and document organizationUsed in billing, insurance claims, and reimbursement processes

Medical Records Indexing focuses on organizing and cataloging medical documents for easy retrieval, while Medical Records Coding involves translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare documentation but serve different functions within the medical record lifecycle.

Are medical records indexing specialists in demand?

Medical records indexing specialists are in steady demand due to the ongoing need for accurate and organized healthcare documentation. The role often requires familiarity with electronic health record (EHR) systems and attention to detail, making it a valuable position in healthcare administration. Employment opportunities are expected to grow as healthcare data management becomes increasingly important.

What are popular job titles related to Medical Records Indexing jobs in Arizona?

For Medical Records Indexing jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Medical Records Indexing jobs in Arizona look for?

The top searched job categories for Medical Records Indexing jobs in Arizona are:

What cities in Arizona are hiring for Medical Records Indexing jobs?

Cities in Arizona with the most Medical Records Indexing job openings:

Medical Records Indexing jobs near you
Infographic showing various Medical Records Indexing job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 14% Part Time, 2% Temporary, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution.

Medical Records Clerk

Peoria, AZ • On-site

Cardiac Solutions
See more jobs at Cardiac Solutionsexternal

$15.75 - $19.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

The leading cardiology group in the West Valley is expanding and looking to add valuable and skilled team members to our comprehensive and long-standing Practice.

Cardiac Solutions provides a personalized, team-oriented approach to patient care by promoting wellness through education, innovation, and technology. We offer intensive educational opportunities for patients through our disease management clinics and employ a multidisciplinary approach. All team members play a vital role in providing our patients with tailored care and support services. Our focus helps to prevent the progression of heart disease and minimize hospital admissions for our patients.

  • Competitive wages
  • Uniform/Scrub Allowance
  • Monday ? Friday for most positions
  • 7 Company Paid Holidays*
  • Employee Medical coverage option as low as $25.00 per paycheck*
  • Dental & Vision*
  • Supplemental coverage options to include Life/AD&D, Short-Term, Long-Term, Critical Illness, Hospital, Accidental*
  • 401(k) retirement plan
  • Paid Time Off*
  • Paid Sick Time
  • Employee Assistance & Discount Programs

*Available to full-time, regular employees*     -     ** Restrictions may apply **

POSITION SUMMARY:
This position is responsible for acquiring and maintaining proper documentation for all necessary medical records in a professional and confidential manner.

ESSENTIAL JOB DUTIES:
? Prepares physician and clinic schedules three days in advance.
? Scans, indexes, and verifies medical records.
? Faxes 2nd requests on next day appointments.
? Answers overflow calls and rotates through working the Release of Information desk.
? Activates patients in Patient Portal, checks messages and answers patient questions.
? Processes Not-In-System folder in FaxCom to be done daily.
? Checks Hybrid fax throughout the day and refaxes any unsent faxes.
? Adds New Referring Physicians and APP?s to the Service Provider database and notifies the Billing department. Also adds electronic addresses in the portal.
? Completes Outlook emails and Electronic Medical Records system (EMR) flags throughout the day.
? Acquires necessary medical records and documents for patient charts by communicating via telephone, facsimile, or personal contact with other medical facilities.
? Prints add-on reports at 8:00 a.m., 11:30 a.m., 1:30 p.m., 3:00 p.m. and 4:15 p.m. Emails Medical Records staff if report is run prior to 4:15 p.m.
? Retrieves medical records box in Front Office and Physician?s outbox in Physician?s room and distributes outbox to appropriate staff.
? Checks phone and online Patient Portal messages and replies to them.
? Review mail, stamp and distribute to appropriate departments.
? Process P2P prints out notes and indexes to patient charts.
? Check Link Logic errors/DTS throughout the day and process errors. Must also communicate with appropriate manager for assistance.
? Responsible for moving records in Fax Com Folders to include: MedRecords, Records Release, Referrals, and Index the To Index Folder.
? Responsible to obtain/verify orders with physicians for Front Office staff.
? Run Records Release report daily between all offices.
? Other duties as assigned per the need of the organization and within scope of position.

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