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Medical Records Associate Jobs in Rhode Island (NOW HIRING)

FenixHire

Associate DVM - Wakefield, RI

Wakefield, RI · On-site

Associate (DVM) - Wakefield, RI A veterinary hospital is seeking a Veterinarian to join its ... Maintain accurate medical records and documentation * Collaborate with veterinary technicians and ...

Datavant

Health Information Specialist II

Providence, RI · On-site

$100K - $101K/yr

... medical record requests in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. Associate must at all times safeguard and ...

New

Century Park Associates

Med Tech / QMAP

Johnston, RI · On-site

Documents medication administration in EHR (electronic health record) per policy * Participates in ... Maintains professional working relationships with all associates, vendors, etc * Maintains ...

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All JobsMedical Records Associate JobsMedical Records Associate Jobs in Rhode Island

Medical Records Associate information

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How much do medical records associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for medical records associate in Rhode Island is $19.83, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $20.72 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Rhode Island?

The most popular types of Medical Records jobs in Rhode Island are:

What cities in Rhode Island are hiring for Medical Records Associate jobs?

Cities in Rhode Island with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,248 per year, or $19.8 per hour.

Health Information Associate

Providence Community Health Centers

Warwick, RI • On-site

$20.59/hr

Other

Posted 8 days ago

Job description

JOB POSTING
Position: Health Information Associate #4283
Date of Posting: August 12th , 2026
Status: Full Time (40 hours/week)
Hourly $20.59
Union (Grade 3A, )
Site Warwick
Response Date: August 18th , 2026
Job Transfer Date: Employees transfer to the posted position within five (5) weeks of job offer acceptance date and receive new hourly rate, when applicable, by the fourth (4) week of job offer acceptance date.
Note:
  1. The clinic hours vary based on the following schedule: (M,W,F - 8:30-5:00) T,TR (11:30-8:00)
  2. The flexibility to share overtime with coworkers required.
  3. The ability to read write and speak English is required.
  4. Please view attached job description

PCHC is an equal opportunity employer committed to diversity in the workplace.
Overview:
Supports care teams by analyzing and responding to requests for patient health information (medical, behavioral health and dental), ensuring adherence to confidentiality requirements. Sorts, reviews and scans medical reports/documents into the electronic health record according to established policies and procedures. Assembles and maintains complete health records, files and retrieves patient records, and updates and closes files according to established policies and procedures.
Duties & Responsibilities:
  • Electronically tracks new patient health records for upcoming appointments, triage and as requested by the clinical staff.
  • Uses the medical records portal to determine patient status and/or to locate the paper chart from storage for review by clinical staff.
  • Sorts all loose medical reports that arrive in the health information department, determines the urgent nature of each report and scans into the electronic health record according to established policies and procedures.
  • Assures all medical reports (received via paper fax) are initialed by the provider before scanning in the health record; also verifies the patient name and date of birth to assure that it is scanned into the correct patient's chart.
  • Reviews and sorts medical record authorizations, scans into the correct patient chart and sends task to the Health Information Specialist for processing.
  • Reviews Authorization for the Release of Information and validates that it is complete, accurate and in compliance with HIPAA Privacy Regulations and Rhode Island State and federal laws.
  • Assists in uploading of digital faxes, scanning, sorting mail and the redistribution of patient portal web encounters.
  • Assists with lab reconciliations. Ensuring lab results are attached to the correct patient chart and lab order.
  • Assists all walk-ins with requests for their health records by assisting with the completion of the release forms and answering patient questions regarding access and obtaining copies of their protected health information.
  • Updates patient demographic information to ensure we have the most up-to-date patient information. Assures that the patient information completed on the authorization is the same as that documented in the electronic health record.
  • Assists with answering and handling incoming phone call requests pertaining to the release of information. Routes calls to the Health Information Specialist or the Supervisor/Director of Health Information as appropriate.
  • Coordinated Care/Patient Centered Medical Care Management: Works with all members of the Health Care Team towards achieving coordinated patient centered care. Demonstrates knowledge of the goals and objectives of PCHC's patient care management plan. Effectively able to perform and communicate individual tasks within the role in the process.
  • Reviews medical reports and determines category and subcategory within the Image section of the electronic health record. Scans the medical reports into the electronic health record following established procedures (including attaching corresponding orders). Does chart updates in patient charts for those medical reports requiring tracking for Meaningful Use (e.g., colonoscopies, DM retinal exams, labs, etc.).
  • Review prescription refill requests using problem solving skills to determine appropriate action.
  • Assists patients with uploading electronic submissions of transferred records into the patient's health record following the Continuity of Care Document (CCD) protocol.
  • Assists patients by downloading protected health information electronically as required for Meaningful Use measures.
  • Access patient health information through the LifeSpan database and retrieves the health information for continuity of patient care.
  • Knowledge of HIPAA privacy rules and regulations, Rhode Island General Laws regarding the disclosure of patient health information.
  • Access to reliable transportation.
  • Maintains confidentiality at all times on all health information matters.
  • Other duties may be assigned at the Supervisor/Director's request.
  • The above listing of duties is not meant to be all inclusive. However, the Employer will not ask any Employee to routinely perform a task unrelated to the above-mentioned duties.
Qualifications:
  • Analytical abilities and good judgment necessary to evaluate, often under pressure, the legal rights of the patient.
  • Knowledge of Rhode Island State and Federal laws/regulations and HIPAA Privacy regulations.
  • Ability to read/write/speak English.
  • Medical terminology required.
  • Excellent communication skills required.
  • Proficient computer skills are required working with Microsoft and windows based applications.
  • EHR experience preferred.
  • Ability to communicate with people of various diverse backgrounds in a sensitive and compassionate way.
Education:
  • High School Diploma or equivalent required.
  • Completion of a two year program in Health Information or equivalent experience typically acquired by two years current experience working in Health Information required.

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