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Medical Records Assistant Jobs in Oak Ridge, TN (NOW HIRING)

StatCare

Medical Records Specialist

Knoxville, TN · On-site

The Medical Records Specialist is responsible for the timely and accurate import, indexing ... Respond professionally to requests regarding patient documentation. * Assist team members during ...

RemX

Medical Assistant

Knoxville, TN · On-site

$18.54 - $19.20/hr

The Medical Assistant will play a vital role in providing exceptional patient care within a ... Take and record vital signs accurately * Maintain and update medical records with attention to ...

Covenant Health

MED ASSISTANT CERT - CLIN

Oak Ridge, TN · On-site

$15.50 - $19.75/hr

Overview Medical Assistant | Licensed Practical Nurse, Flexible Department Assignments Full Time, ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

Covenant Health

MED ASSISTANT CERT - CLIN

Oak Ridge, TN · On-site

$15.50 - $19.75/hr

Medical Assistant | Licensed Practical Nurse, Flexible Department Assignments Full Time, 80 Hours ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

CVS Health

Medical Assistant/Phlebotomist

Knoxville, TN · On-site

$17 - $21.75/hr

Medical Assistant Compensation: Based on regional bands Role Description The purpose of a Medical ... Request medical records from external providers as required by the provider * As required, conduct ...

Covenant Health

MED ASSISTANT CERT - CLIN

Knoxville, TN · On-site

$15 - $19.25/hr

Overview Medical Assistant | Licensed Practical Nurse, New Horizon Medical Associates Full Time, 80 ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

Covenant Health

MED ASSISTANT CERT - CLIN

Knoxville, TN · On-site

$15 - $19.25/hr

Medical Assistant | Licensed Practical Nurse, New Horizon Medical Associates Full Time, 80 Hours ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

Covenant Health

MED ASSISTANT CERT - CLIN

Lenoir City, TN · On-site

$15.75 - $20.25/hr

Overview Medical Assistant | Licensed Practical Nurse, Fort Loudoun Gastroenterolgy Full Time, 80 ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

Covenant Health

MED ASSISTANT CERT - CLIN

Knoxville, TN · On-site

$15 - $19.25/hr

Medical Assistant, Urgent Care- North Knoxville PRN/OCC, Variable Shifts Covenant Medical Group ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

Covenant Health

MED ASSISTANT CERT - CLIN

Knoxville, TN · On-site

$15.25 - $19.50/hr

Medical Assistant | Licensed Practical Nurse, Cardiology Associates of East Tennessee Full Time, 80 ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

Covenant Health

MED ASSISTANT CERT - CLIN

Knoxville, TN · On-site

$17 - $21.75/hr

Overview Medical Assistant | Licensed Practical Nurse, Knoxville Heart Group Full Time, 72 Hours ... Monitors and ensures accuracy of recording on patient's medical records. Maintains all required ...

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Medical Records Assistant information

See Oak Ridge, TN salary details

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How much do medical records assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for medical records assistant in Oak Ridge, TN is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $22.74 per hour, depending on experience, location, and employer.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.
More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in Oak Ridge, TN?

The most popular types of Medical Records jobs in Oak Ridge, TN are:

What cities near Oak Ridge, TN are hiring for Medical Records Assistant jobs?

Cities near Oak Ridge, TN with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Oak Ridge, TN as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 18% Part Time, 5% Contract, and 2% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $43,738 per year, or $21 per hour.

Medical Records Specialist

StatCare

Knoxville, TN • On-site

Other

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

Description
StatCare is a private Pulmonary, Critical Care, Sleep, and Hospitalist medical practice dedicated to providing high-quality inpatient & outpatient care to patients throughout East Tennessee. Our physicians and advanced practice providers are committed to delivering patient-centered care to ensuring continuity, expertise, and compassion at every stage of hospitalization. StatCare strives to work collaboratively with hospital partners, nurses, and support staff, improving health outcomes and elevate the standard of care for the communities we are proud to serve.
The Medical Records Specialist is responsible for the timely and accurate import, indexing, scanning, and management of patient medical records within the Electronic Medical Record (EMR) system. This role ensures patient documentation is complete, properly categorized, and readily accessible to providers and staff to support quality patient care while maintaining strict confidentiality and compliance with HIPAA regulations.
Duties and Responsibilities
  • Import electronic medical records from fax servers, referral portals, electronic interfaces, and secure email.
  • Verify imported records are attached to the correct patient chart.
  • Monitor electronic import queues and process documents in a timely manner.
  • Identify and resolve import errors or duplicate documents.
  • Ensure imported records are complete, legible, and available for clinical review.
  • Accurately index imported and scanned documents into the appropriate patient chart and document category.
  • Review patient identifiers to ensure proper chart placement.
  • Classify documents according to established indexing standards.
  • Correct indexing errors and reclassify documents when necessary.
  • Merge duplicate records and documents as appropriate.
  • Prioritize STAT and time-sensitive clinical documentation for immediate processing.
  • Prepare paper records for scanning by removing staples, paper clips, and organizing documents.
  • Scan paper documents into the EMR while maintaining image quality.
  • Verify scanned images are complete, legible, and correctly oriented.
  • Perform quality assurance checks on scanned documents before indexing.
  • Maintain scanning equipment and report equipment issues when identified.
  • Perform routine audits to ensure accuracy of imported, indexed, and scanned records.
  • Maintain established quality and productivity standards.
  • Identify discrepancies, missing documentation, or duplicate records and communicate concerns to the appropriate department.
  • Continuously improve workflow efficiency while maintaining accuracy.
  • Work closely with providers, clinical staff, scheduling, referrals, and other departments to ensure timely access to medical records.
  • Respond professionally to requests regarding patient documentation.
  • Assist team members during periods of high volume.
  • Participate in cross-training and departmental process improvements.
  • Protect all Protected Health Information (PHI) in accordance with HIPAA regulations.
  • Maintain confidentiality of all patient records.
    Follow organizational policies regarding document retention and destruction.
  • Complete all required compliance and departmental training.
Qualifications
  • High School Diploma or GED required.
  • Medical office or Health Information Management education preferred.
  • Previous experience in medical records, health information management, or a medical office preferred.
  • Experience with Electronic Medical Record (EMR) systems preferred.
  • Experience importing, indexing, or scanning medical records preferred.
Knowledge, Skills & Abilities
  • Exceptional attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to prioritize competing tasks in a fast-paced environment.
  • Working knowledge of medical terminology preferred.
  • Basic computer proficiency with experience using multiple software applications.
  • Ability to recognize and classify a variety of medical document types.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively.
  • Dependable attendance and punctuality.
  • Commitment to maintaining confidentiality and professionalism.

WORK LOCATION: Administrative Offices, 1900 N Winston Rd. Suite 501, Knoxville, TN 37919
BENEFITS:401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
StatCare symbolizes excellence, every patient, every time. Our success is built on a strong foundation of high-quality patient-centered care, physician ownership, collaborative relationships, and entrepreneurial spirit. We foster a culture rooted in professionalism, trust, and communication - values that extend across our internal teams and our external relationships with healthcare partners.

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