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Medical Records Administration Jobs (NOW HIRING)

U.S. Department of Defense (DOD)

$85K/yr

This is a Medical Records Administration Specialist position located at Naval Medical Center in San Diego, California. This is a Direct Hire Solicitation Qualifications: Who May Apply: US Citizens In ...

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Medical Records Administration information

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$32K

$82.8K

$115K

How much do medical records administration jobs pay per year?

As of Sep 5, 2026, the average yearly pay for medical records administration in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.
Infographic showing various Medical Records Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.

Medical Records Administration Specialist

SD Department of Veterans Affairs

Riverton, WY • On-site

$40K/yr

Full-time

Posted 2 days ago

New

Job description

This position is located in the Health Information Management (HIM) Section of the Business Office Service at the Sheridan WY VA Medical Center. Medical Records Administration Specialist (MRAS) perform work concerned with the management of a health record program or the provision of services related to medical record administration/health information services. MRAs manage, preserve, analyze, and supervise the use of diagnostic and therapeutic health records/health information management.
Qualifications:Basic Requirements:
United States Citizenship. Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
English Language Proficiency. MRAs must be proficient in spoken & written English. See 38 U.S.C. 7403(f).
Education or Experience.
  • (1) Experience. 3 years of creditable experience in the field of medical records that included the preparation, maintenance, & management of health records & health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, & legal requirements of health care delivery systems.
OR,
  • (2) Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
OR,
  • (3) Experience/Education Combination. Equivalent combinations of creditable experience & education that equals 100% may be used to meet basic requirements. For example, 2 years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus 1 year & 6 months of creditable experience that included the preparation, maintenance, & management of health records & health information systems meets an equivalent combination.
Creditable Experience. Experience is only creditable if it is in health information management & is directly related to the position to be filled. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, & abilities associated with current practice. Experience satisfying this requirement must be active practice, which is paid/non-paid employment as an MRT/MRA or related field such as medical coding, qualitative & quantitative health record analysis, Health Insurance Portability & Accountability Act privacy & release of information, or preparation, maintenance, & management of health records.
Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
  • (1) Coding Certification through AHIMA or AAPC.
OR,
  • (2) HIM Certification through AHIMA.
OR,
  • (3) Health Data Analyst Certification through AHIMA.
Grandfathering Provision. All persons employed in VHA [as an MRA] are considered to have met all qualification requirements for the title, series, & grade held, including positive education, & registration &/or certification, that are part of the basic requirements of the occupation.
Grade Requirements. In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.
Medical Records Administration Specialist, GS-5
None beyond basic requirements.
Medical Records Administration Specialist, GS-7
Experience. In addition to the basic requirements, 1 year of creditable experience equivalent to the next lower grade level (GS-5).
OR
Education. Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by:
  • A 3.0 or higher-grade point average (GPA) out of a possible 4.0 GPA ("B" or better), as recorded on their official transcript or as computed based on four years of education, or as computed based on courses completed during the final 2 years of the curriculum; or
  • A 3.5 GPA or higher out of a possible 4.0 GPA ("B+" or better) based on the average of the required courses completed in the major field of study, or the required courses completed in the major field of study during the final 2 years of the curriculum.
Assignments at the GS-5 level. MRAs are responsible for generating multiple HIM reports. They participate in various health record review activities to ensure the integrity of the health record according to established policies.
Demonstrated Knowledge, Skills, & Abilities (KSAs):
  1. Knowledge of current classification systems, such as International Classification of Diseases, Current Procedural Terminology, & the Healthcare Common Procedure Coding System (HCPCS).
  2. Ability to effectively communicate (written & verbal) with medical center staff, patients, & external entities.
  3. Ability to use data collection & analytical techniques for purposes of review,quality control, studies & analysis of health information.
  4. Ability to utilize computer applications with varied functions to produce a wide range of reports, to abstract records, collect & analyze data & present results in various formats.
  5. Ability to work independently, adapt to shifting priorities, & meet deadlines.

Medical Records Administration Specialist, GS-9
Experience. 1 year of creditable experience equivalent to the next lower grade level (GS-7) that demonstrates the knowledge, skills, abilities, & other characteristics described at that level.
OR,
Education. Education equivalent to 2 full years of progressively higher level graduate education or a master's degree or equivalent graduate degree from an accredited college or university in a field directly related to health information management.
Assignments at the GS7 level. MRAs are responsible for generating, analyzing, & presenting multiple HIM reports. They monitor health record data integrity per established policies, procedures, & industry standards. They prepare workload & production reports & monitor trends to identify efficiencies & deviations. Additionally, they participate in various health record review activities. The MRA typically participates in various facility & regional committees requiring health information management subject matter expertise.
Demonstrated Knowledge, Skills, & Abilities (KSAs):
  1. Knowledge of medical & legal requirements related to health information management & health records.
  2. Ability to provide technical advice & guidance on health information management practices.
  3. Skill in extracting data from various sources & analyzing health information to create reports.
  4. Skill in researching, interpreting, & applying health information management guidelines.
  5. Knowledge of performance & process improvement techniques to develop new or improved solutions in health information management.
Medical Records Administration Specialist, GS-11
Experience. 1 year of creditable experience equivalent to the next lower grade (GS-9) level that demonstrates all of the KSAs described at that level.
OR,
Education. Education equivalent to 3 full years of progressively higher-level graduate education or a Ph.D., or equivalent doctoral degree from an accredited university or college in the field of health information management.
Demonstrated Knowledges, Skills, & Abilities (KSAs):
  1. Skill in performance & process improvement [echniques to develop and implement new or improved solutions in health information management.
  2. Ability to advise management & staff, at various levels, regarding health record documentation requirements & health information management practices based on current industry standards, policies, statues, laws, & regulations.
  3. Ability to plan, justify, develop, evaluate, assess, monitor, & advise on current health information management processes & recommend changes in policies or procedures.
  4. Ability to determine & evaluate compliance with legal, ethical, & regulatory guidelines & accrediting bodies, as they apply to health information management.
  5. Ability to acquire, manage, analyze, interpret, & transform data into accurate, consistent, & meaningful information.
Education:Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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