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Medical Record Administrator Jobs (NOW HIRING)

syfs

UR Manager

Columbus, OH · On-site

Act as the electronic medical record administrator. Maintain compliancy with regulation changes affecting utilization management. PositionRequirements Bachelor's degree required. Active RN License ...

Robert Half

Medical Administrator

Lafayette, CO · On-site

$20.12 - $23.30/hr

We are looking for a detail-oriented Medical Administrator to support daily administrative and ... Maintain accurate patient records in the electronic medical record system and ensure information is ...

University of Rochester

Med Records Coder III

Rochester, NY · On-site

$21.78 - $30.53/hr

... record documentation in accordance with universally recognized coding guidelines. * Reviews and ... Administrator (RHIA) or (Registered Health Information Technician) RHIT or Certified Coding ...

University of Rochester

Med Records Coder III

New York, NY · On-site +1

$21.78 - $30.53/hr

... medical record documentation as per designated workflow. Completes system edit reviews to make ... Administrator (RHIA) or (Registered Health Information Technician) RHIT or Certified Coding ...

University of Rochester

Med Records Coder III

$21.78 - $30.53/hr

... medical record documentation as per designated workflow. Completes system edit reviews to make ... Administrator (RHIA) or (Registered Health Information Technician) RHIT or Certified Coding ...

University of Rochester

Med Records Coder III

$21.78 - $30.53/hr

... medical record documentation as per designated workflow. Completes system edit reviews to make ... Administrator (RHIA) or (Registered Health Information Technician) RHIT or Certified Coding ...

University of Rochester

Med Records Coder III

$21.78 - $30.53/hr

... medical record documentation as per designated workflow. Completes system edit reviews to make ... Administrator (RHIA) or (Registered Health Information Technician) RHIT or Certified Coding ...

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Medical Record Administrator information

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$32K

$82.8K

$115K

How much do medical record administrator jobs pay per year?

As of Sep 2, 2026, the average yearly pay for medical record administrator in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical record administrator?

To thrive as a Medical Record Administrator, you need in-depth knowledge of health information management, medical terminology, and compliance with healthcare regulations, typically supported by a degree in health information management or a related field. Familiarity with electronic health record (EHR) systems, coding software, and certifications such as RHIA or RHIT are highly valued. Attention to detail, organizational skills, and the ability to maintain confidentiality are crucial soft skills for success in this role. These skills ensure accurate record-keeping, legal compliance, and the protection of sensitive patient information within healthcare organizations.

What are the most common challenges faced by medical record administrators in maintaining data accuracy and security?

Medical Record Administrators often encounter challenges such as ensuring the accuracy of patient information while handling large volumes of data and adhering to strict privacy regulations like HIPAA. Balancing timely record updates with meticulous attention to detail and preventing unauthorized access requires a strong understanding of both health information systems and legal compliance. Collaboration with healthcare providers and IT teams is crucial to identify discrepancies, implement new technologies, and safeguard patient confidentiality, making adaptability and effective communication key skills for success.

What is the difference between Medical Record Administrator vs Medical Records Clerk?

AspectMedical Record AdministratorMedical Records Clerk
CredentialsTypically requires a certification in health information management or medical recordsMay require basic health information or medical office certifications
Work EnvironmentHospitals, clinics, healthcare facilities managing complex recordsMedical offices, administrative departments handling record entry and filing
Employer & IndustryHealthcare providers, health information management companiesMedical offices, clinics, healthcare administrative settings

The Medical Record Administrator oversees the management and security of patient records, often handling complex data and compliance. In contrast, the Medical Records Clerk primarily focuses on filing, organizing, and retrieving patient files. While both roles work within healthcare environments and require knowledge of medical records, the administrator's role is more supervisory and compliance-oriented, whereas the clerk's role is more administrative and clerical.

Is medical record administrator a good career?

A medical record administrator is a vital healthcare professional responsible for managing patient records, ensuring data accuracy, and maintaining compliance with privacy regulations. The role offers stable employment, opportunities for advancement, and requires skills in record management, healthcare software, and attention to detail. It can be a rewarding career for those interested in healthcare administration and data management.

What does a medical record administrator do?

A medical record administrator manages and maintains patient health records, ensuring accuracy, confidentiality, and compliance with healthcare regulations. They organize, update, and secure medical documents, often using electronic health record (EHR) systems, and may coordinate with healthcare providers and insurance companies. Strong attention to detail and knowledge of privacy laws are essential in this role.

What cities are hiring for Medical Record Administrator jobs?

Cities with the most Medical Record Administrator job openings:

What states have the most Medical Record Administrator jobs?

States with the most job openings for Medical Record Administrator jobs include:

Medical Record Administrator jobs near you
Infographic showing various Medical Record Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.

Medical Records Administrator (Chief (CHIM))

US Department of Veterans Affairs

Montrose, NY • On-site

Other

This job post has expired today. Applications are no longer accepted.

U.S. Department Of Veterans Affairs rating

8.1

Company rating: 8.1 out of 10

Based on 672 frontline employees who took The Breakroom Quiz

51st of 294 rated public sector bodies

Job description

Job Title

Major duties include but are not limited to:

  • Ensure HIM program meets and/or exceeds national HIM policies, procedures, and performance metrics.
  • Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission (TJC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agency standards. Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols.
  • Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
  • Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education and facilitate performance improvement processes and legal requirements.
  • Develops policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM.
  • Evaluates health records program and independently determines the nature and extent of problem areas.
  • Develops recommendations and solutions for program improvement.
  • Must provide detailed technical expertise in health records science and other very technical aspects of HIM.
  • Maintains all health information input into the local VistA database and assures timely transmission of that data into all VA centralized databases - most frequently those maintained at the Austin Data Processing Center.
  • Must assure that all health information that is coded and abstracted meets the requirements of the VA and/or TJC and is consistent with professional health records standards.
  • Recommends improvements in health record documentation used to provide patient care, to optimize VERA workload, third party reimbursement and to manage resources.
  • Provides management officials with health record review results and trends on an ongoing basis.
  • Monitors and reports delinquent records by number, type of deficiencies and responsible provider.
  • Responsible for assuring that all patients have a complete, accurate, and timely record of their health care at the facility.
  • Conducts training programs in various areas health information management, such as medical terminology, health record documentation, release of information, medico-legal matters, speech recognition/transcription, scanning, medical coding, clinical documentation improvement, and health information exchange.
  • Responsible for establishing formal affiliation with university programs in health information and precepting students from such programs.
  • Has the full complement of HIM supervisory responsibility including coding, record completion, file room, scanning, release of information, and transcription and which consists of a mixture of HT38 (675 and 669) and T5 positions.
  • Develops work improvement plans, recommending personnel actions as necessary.
  • Responsible for maintenance and evaluation of health records and assuring legal requirements for care are met.
  • Plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities comply with agency and accrediting and regulatory requirements.

Work Schedule: Full-time, Monday - Friday, 8:00am - 4:30pm

Telework: Eligible for ad-hoc per supervisor

Virtual: This is not a virtual position.

Functional Statement #: 13491F

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