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Medical Record Administrator Jobs (NOW HIRING)

CAE, Inc.

Training Record Administrator

Mesa, AZ · On-site

CAE is seeking an organized and detail-oriented Training Record Administrator Administrative Tasks ... Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans * 401(k) and ...

Caeus

Training Record Administrator

Mesa, AZ · On-site

CAE is seeking an organized and detail-oriented Training Record Administrator Administrative Tasks ... Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans * 401(k) and ...

State of Michigan

Medical Record Examiner

Saline, MI · On-site

$24.50 - $35.56/hr

... Administrator. The Department of Corrections will not hire individuals who have been convicted of a felony or who have felony charges pending, in accordance with Public Act 140 of 1996. This position ...

State of Michigan

Medical Record Examiner

Kincheloe, MI

$24.50 - $35.56/hr

... Administrator. The Department of Corrections will not hire individuals who have been convicted of a felony or who have felony charges pending, in accordance with Public Act 140 of 1996. View Position ...

PACS

Med Record Assistant-Full Time

Lancaster, CA · On-site

Personnel Functions • Report known or suspected incidents of fraud to the Administrator. • ... On-the-job training provided in medical record and health information system procedures. Must be ...

Pacs

Index medical records as directed by the medical records/health information consultant. Maintain ... Personnel Functions Report known or suspected incidents of fraud to the Administrator. Ensure that ...

State of Michigan

Medical Record Examiner

Marquette, MI

$24.50 - $35.56/hr

... Administrator. The Department of Corrections will not hire individuals who have been convicted of a felony or who have felony charges pending, in accordance with Public Act 140 of 1996. View Position ...

State of Michigan

Medical Record Examiner

Kincheloe, MI · On-site

$24.50 - $35.56/hr

... Administrator. The Department of Corrections will not hire individuals who have been convicted of a felony or who have felony charges pending, in accordance with Public Act 140 of 1996. View Position ...

State of Michigan

Medical Record Examiner

Marquette, MI · On-site

$24.50 - $35.56/hr

... Administrator. The Department of Corrections will not hire individuals who have been convicted of a felony or who have felony charges pending, in accordance with Public Act 140 of 1996. View Position ...

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Medical Record Administrator information

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$32K

$82.8K

$115K

How much do medical record administrator jobs pay per year?

As of Jul 25, 2026, the average yearly pay for medical record administrator in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What does a medical record administrator do?

A medical record administrator manages and maintains patient health records, ensuring accuracy, confidentiality, and compliance with healthcare regulations. They organize, update, and secure medical documents, often using electronic health record (EHR) systems, and may coordinate with healthcare staff to ensure proper documentation practices.

What qualifications do you need to be a medical records clerk?

To become a medical records clerk, candidates typically need a high school diploma or equivalent and should have strong organizational and computer skills. Knowledge of medical terminology and familiarity with electronic health record (EHR) systems are also important, and some positions may require certification such as the Certified Medical Administrative Assistant (CMAA).

Is being a MOA a good entry level job?

Medical Office Assistants (MOAs) often serve as entry-level roles in healthcare settings, providing administrative support and basic clinical tasks. The position typically requires a high school diploma or certification, and offers opportunities to gain healthcare experience and develop skills useful for advancing into more specialized roles such as medical billing or administrative management.

What is the highest paying healthcare admin job?

The highest paying healthcare administration roles are often executive positions such as Chief Medical Officer or Chief Executive Officer, which can earn six-figure salaries. Senior-level administrators with extensive experience, advanced degrees, and certifications like a Master's in Healthcare Administration or MBA tend to have the highest compensation in the field.

What is the difference between Medical Record Administrator vs Medical Records Clerk?

AspectMedical Record AdministratorMedical Records Clerk
CredentialsTypically requires a certification in health information management or medical recordsMay require basic health information or medical office certifications
Work EnvironmentHospitals, clinics, healthcare facilities managing complex recordsMedical offices, administrative departments handling record entry and filing
Employer & IndustryHealthcare providers, health information management companiesMedical offices, clinics, healthcare administrative settings

The Medical Record Administrator oversees the management and security of patient records, often handling complex data and compliance. In contrast, the Medical Records Clerk primarily focuses on filing, organizing, and retrieving patient files. While both roles work within healthcare environments and require knowledge of medical records, the administrator's role is more supervisory and compliance-oriented, whereas the clerk's role is more administrative and clerical.

What are the most common challenges faced by Medical Record Administrators in maintaining data accuracy and security?

Medical Record Administrators often encounter challenges such as ensuring the accuracy of patient information while handling large volumes of data and adhering to strict privacy regulations like HIPAA. Balancing timely record updates with meticulous attention to detail and preventing unauthorized access requires a strong understanding of both health information systems and legal compliance. Collaboration with healthcare providers and IT teams is crucial to identify discrepancies, implement new technologies, and safeguard patient confidentiality, making adaptability and effective communication key skills for success.

What are the key skills and qualifications needed to thrive as a Medical Record Administrator, and why are they important?

To thrive as a Medical Record Administrator, you need in-depth knowledge of health information management, medical terminology, and compliance with healthcare regulations, typically supported by a degree in health information management or a related field. Familiarity with electronic health record (EHR) systems, coding software, and certifications such as RHIA or RHIT are highly valued. Attention to detail, organizational skills, and the ability to maintain confidentiality are crucial soft skills for success in this role. These skills ensure accurate record-keeping, legal compliance, and the protection of sensitive patient information within healthcare organizations.
What cities are hiring for Medical Record Administrator jobs? Cities with the most Medical Record Administrator job openings:
What states have the most Medical Record Administrator jobs? States with the most job openings for Medical Record Administrator jobs include:
Medical Record Administrator jobs near you
Infographic showing various Medical Record Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.
Training Record Administrator

Training Record Administrator

CAE, Inc.

Mesa, AZ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

CAE rating

8.5

Company rating: 8.5 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

20th of 63 rated aerospace companies

Job description

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don't just support - they lead, shaping the company's path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.
CAE is seeking an organized and detail-oriented Training Record Administrator
Administrative Tasks:
  • Submit reports on training activities and follow up until completion
  • Purchase training materials through various vendors for all training programs. Proficiency in Oracle is a plus.
  • Handle accounts receivable and ensure invoices are paid.

Coordination Tasks:
  • Coordinates with training manager for all student and instructor pilots training requirements, documentation, and follow up for training related issues
  • Book/Schedule classrooms and ensure they all properly set up

Compliance:
  • Ensure that all instructors are filling the client records properly and according to the standards of the authority within the electronic system (Talon ETA)
  • Assisting students and Instructors during their IACRA application

Minimum Qualifications
  • High School Diploma required; Associate degree preferred.
  • Minimum of 1 year of administrative experience in a professional office environment.
  • Strong customer service skills and experience.
  • Proficiency in Microsoft Office applications, including Excel (ability to create logical formulas).
  • Strong written and verbal communication skills.
  • Ability to manage multiple tasks simultaneously and prioritize effectively.
  • Strong organizational and time management skills.
  • High level of attention to detail.

Preferred Qualifications
  • Experience using Oracle systems.
  • Experience supporting training programs or aviation-related operations (e.g., instructor or student pilot coordination).
  • Familiarity with Talon ETA or similar electronic training record systems.
  • Familiarity with FAA systems such as IACRA.

Benefits
We've designed flexible policies to promote well-being and growth, based on role-specific eligibility and requirements:
  • Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans
  • 401(k) and employee stock purchase programs with company match
  • Generous paid time off, including vacation and parental leave
  • Company-paid life insurance, AD&D, short-term disability, and caregiver support
  • Voluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs
  • Additional programs supporting healthy work-life balance and personal and professional well-being

Physical Summary
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Below is a nonexclusive list and may be updated at any time.
• Occasionally ascends or descends ladders, stairs, scaffolding, ramps, and poles.
• Occasionally moves in different positions in tight or confined spaces.
• Constantly remains in a stationary position, standing or sitting.
• Occasionally moves about to accomplish tasks or travel.
• Occasionally adjusts or moves objects up to 20 pounds.
• Constantly performs repeating motions involving wrists, hands, and fingers.
E-Verify
As a Federal Contractor, CAE is required to participate in the E-Verify Program to confirm eligibility to work in the United States. If you'd like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.
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About CAE
At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.
Position Type
Regular
Equal Opportunity Employer
CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.
Data Privacy
Privacy Statement | CAE
As part of our process, we may use AI-supported tools to help review applications, with human decision-making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

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