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Medical Office Administration Jobs (NOW HIRING)

Cervello-Wellness

Medical Office administration

Alexandria, VA · On-site

$24 - $26/hr

  • Medical

  • Dental

  • Retirement

  • PTO

Paid time off Bonus Cervello-Wellness is seeking a compassionate, highly organized Medical Office Administrator (Bilingual English/Spanish) to support daily operations at our outpatient mental health ...

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How much do medical office administration jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for medical office administration in the United States is $21.37, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.04 per hour, depending on experience, location, and employer.

What is the difference between Medical Office Administration vs Medical Receptionist?

AspectMedical Office AdministrationMedical Receptionist
CredentialsTypically requires administrative certifications or training in healthcare administrationOften requires basic administrative or customer service skills, with some healthcare-specific training
Work EnvironmentWorks in medical offices, clinics, or hospitals managing administrative tasksPrimarily front-desk role, greeting patients and handling appointments
Job ResponsibilitiesManaging patient records, billing, insurance, scheduling, and office operationsAnswering phones, scheduling appointments, checking in patients

Medical Office Administration professionals handle a broader range of administrative duties within healthcare settings, including billing and record management, while Medical Receptionists focus mainly on front-desk tasks like greeting patients and scheduling. Both roles are essential for smooth healthcare operations but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a medical office administrator, and why are they important?

To thrive as a Medical Office Administrator, you need strong organizational abilities, attention to detail, and a background in healthcare administration—often supported by a certificate or associate degree in medical office administration. Familiarity with medical billing software, electronic health record (EHR) systems, and scheduling tools is typically required. Excellent communication, problem-solving skills, and a professional demeanor help you interact effectively with patients, staff, and healthcare providers. These skills and qualities are essential for ensuring the smooth and efficient operation of a medical office, safeguarding patient information, and providing quality service.

What do you do in medical office administration?

Medical office administration involves managing daily operations in healthcare settings, including scheduling appointments, maintaining patient records, billing and coding insurance claims, and coordinating communication between patients and healthcare providers. Strong organizational skills and familiarity with electronic health record (EHR) systems are essential. The role ensures smooth clinic functioning and compliance with healthcare regulations.

How much do medical office administrators make?

Medical office administrators typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and certifications. Salaries can vary based on the size of the practice and the complexity of administrative duties performed.

What are some common challenges faced in a medical office administration role, and how can they be managed?

Professionals in Medical Office Administration often encounter challenges such as managing a high volume of patient appointments, handling sensitive medical records, and maintaining clear communication between healthcare providers and patients. Staying organized and utilizing electronic health record (EHR) systems can help streamline tasks and reduce errors. Additionally, strong interpersonal skills and adaptability are essential for addressing patient concerns and working effectively within a busy healthcare team.

What is medical office administration?

Medical office administration involves managing the day-to-day operations of a healthcare facility, such as a doctor's office, clinic, or hospital department. Professionals in this field handle tasks like scheduling appointments, maintaining patient records, processing billing and insurance claims, and ensuring the smooth flow of communication between patients and medical staff. Their work is essential for the efficient and organized functioning of healthcare environments, allowing medical professionals to focus on patient care. Strong organizational, communication, and computer skills are important in this role.
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Medical Office Administration jobs near you
Infographic showing various Medical Office Administration job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $44,453 per year, or $21.4 per hour.

Medical Office Administration

United Medical Imaging Healthcare

Garden Grove, CA • On-site

$18.50 - $19.50/hr

Other

Medical

Re-posted 23 days ago

Job description

United Medical Imaging
We are large Imaging group, with 30 locations across Southern California, proud leading providers of quality healthcare to the community. Our centers are equipped to treat diagnostics, traumatic, and life-threatening injuries, with caring and innovative team of healthcare professionals dedicated to enthusiastically improving the health and quality of life of the people we serve.
We are looking for experienced Front Desk Administrators & Patient Schedulers who will take care of answering the phone, calling and scheduling patients, verifying insurance and eligibility, etc.
This is full time non-exempt position: Monday -- Friday, Saturdays on rotation (Overtime)
Multiple Locations available in Los Angeles County and Orange County.
The ideal candidate is a positive, pleasant, and personable team worker who can also work under pressure. The candidate should be skilled in working at the back office as well if the need arises.
Responsibilities include, but are not limited to:
• Meeting/greeting patients
• Checking in patients
• Processing paper work
• Entering new patients into our computer system
• Creating new patient files
• Filing documents in patients' medical records
• Answering phones, and other clerical duties as assigned
Minimum Qualifications
• Administrative experience in an office setting; previous release of information/ filing and scanning medical records, or other related experience in a healthcare environment is preferred.
• Effective verbal and written communication skills.
• Ability to read and comprehend simple, healthcare terminology.
• Proven customer service experience and/or training.
• Ability to effectively use computer software and technology as required by the member facility including Microsoft Word and Excel.
• Ability to understand and become knowledgeable of release of information standards, policies & procedures and HIPAA regulations and to complete work in compliance of these and other standards.
• Knowledge of handling medical records and of basics of scanning and uploading files, downloading and executing is a Plus
• Strong knowledge of health insurance plans as well as benefits verification /authorization
• Proficiency in: Microsoft Word, Excel, Outlook, Access, PowerPoint.
• Internet Savvy: excellence in opening files on the web
Education/Training/Experience:
High School Diploma (Required)
Experience working in Radiology (Preferred).
Customer Service Experience- 1 Year (Preferred)
Minimum 1 year Scheduling, Medical Records or Front Office experience required or externship in medical field
Bilingual candidates Preferred