Position DescriptionTo perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.
Major/Essential Functions- Responsible for Inventory Process and Safety Officer Duties.
- Responsible for inventory of library books, medical journals/subscriptions, teaching materials.
- Submit electronic work orders for maintenance and room reservations, and assist faculty with lab coats.
- Assist faculty with preparation for Tumor Board Conferences and Lectures.
- Assist in reconciling credit card transactions.
- Assist faculty, residents, and students with general correspondence
- Fax, copy, file, receive and distribute mail, and maintain office files.
- Make travel arrangements for Radiology faculty, staff, residents, visiting speakers, and faculty candidates.
- Assist with faculty recruiting.
- Process purchase orders, direct pay transactions, and related.
- Assist in maintaining faculty calendars and logs, for meetings and conferences.
- Assist in arranging departmental functions
- Answer phones
- Act as liaison for TTU and UMC Radiology
- Represent the department at school functions and meetings.
- Assist the chairman and administrator and/or supervisors.
- Cross train and be cross trained.
- Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
- Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
- Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
- Perform all other duties as assigned.
Pay StatementCompensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
EEO StatementAll qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Required Qualifications- A minimum of a High school diploma or GED.
- At least 90 days experience as a Medical Secretary Trainee OR
- Three years of secretarial experience with 1 year in a medical or educational setting.
Jeanne Clery ActThe Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.