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Medical Front Office Manager Jobs in Rutland, VT

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Medical Front Office Manager information

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$12

$24

$38

How much do medical front office manager jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for medical front office manager in Rutland, VT is $24.78, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $28.85 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical front office manager, and why are they important?

To thrive as a Medical Front Office Manager, you need expertise in healthcare administration, scheduling, billing, and insurance processing, typically supported by experience in medical office settings and sometimes an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, medical billing software, and practice management tools is crucial. Exceptional organizational skills, customer service orientation, and the ability to lead and resolve conflicts help you excel in this role. These skills ensure efficient office operations, positive patient experiences, and compliance with healthcare regulations.

What is the difference between Medical Front Office Manager vs Medical Receptionist?

AspectMedical Front Office ManagerMedical Receptionist
CredentialsHigh school diploma; some roles may prefer certifications in healthcare administrationHigh school diploma or equivalent
Work EnvironmentSupervises front desk staff, manages administrative tasks, oversees patient flowGreets patients, schedules appointments, handles check-in/check-out
Employer & Industry UsageUsed in clinics, hospitals, healthcare practices for administrative leadershipCommonly found in medical offices, clinics, outpatient facilities
Search & Comparison IntentPeople looking for managerial or supervisory roles in healthcare adminIndividuals seeking entry-level or administrative support roles

The Medical Front Office Manager oversees the administrative team, manages patient flow, and handles operational tasks, while the Medical Receptionist primarily greets patients, schedules appointments, and manages front desk duties. The manager role involves more leadership and oversight, whereas the receptionist role focuses on direct patient interaction and administrative support.

What does a medical front office manager do?

A Medical Front Office Manager oversees the administrative operations of a medical practice, clinic, or healthcare facility's front office. Their responsibilities include managing patient scheduling, supervising front desk staff, handling patient records, ensuring compliance with healthcare regulations, and providing excellent customer service. They often coordinate communication between patients, medical staff, and insurance providers, making sure the front office runs efficiently and supports quality patient care.

What are some common challenges faced by medical front office managers and how can they be addressed?

Medical Front Office Managers often encounter challenges such as balancing patient satisfaction with administrative efficiency, managing high patient volumes, and coordinating communication between clinical and administrative staff. Addressing these challenges requires strong organizational skills, the ability to delegate tasks effectively, and proficiency in using healthcare management software. Successful managers also foster a collaborative environment by setting clear expectations, providing regular training, and ensuring open lines of communication among team members.

How much do medical front office managers make in the US?

Medical front office managers in the US typically earn an average annual salary of around $40,000 to $60,000, depending on experience, location, and the size of the healthcare facility. They often require strong organizational and communication skills and may oversee administrative staff and patient scheduling.
What job categories do people searching Medical Front Office Manager jobs in Rutland, VT look for? The top searched job categories for Medical Front Office Manager jobs in Rutland, VT are:
Medical Front Office Manager jobs near you
Infographic showing various Medical Front Office Manager job openings in Rutland, VT as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $51,546 per year, or $24.8 per hour.

Front Desk Manager

Woodstock Inn & Resort

West Woodstock, VT • On-site

$65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Job description

New England culture and elegant accommodations await at the Woodstock Inn & Resort. Set against the iconic and beautiful village of Woodstock, Vermont, the Woodstock Inn is a year-round destination wrapped in luxury and history. From gorgeous, wood-beam bed frames to plush, hand-dyed blankets, each of our 142 rooms and suites embraces Vermont’s signature style.

One of the most beloved resorts in New England, The Woodstock Inn & Resort, is seeking a Front Desk Manager to join the team.

Job Summary:

The Front Desk Manager leads the daily operations of the Front Desk, ensuring a seamless, welcoming, and personalized guest experience from arrival through departure. This role is responsible for team leadership, scheduling, and systems oversight, while upholding the highest standards of hospitality, safety, and operational excellence.

As a visible leader within the Front Office, the Front Desk Manager sets the tone for service, fosters a culture of connection, and ensures consistency across all guest touchpoints. A strong command of Front Desk operations, paired with sound judgment and a proactive approach, is essential to success in this role.

Job Specifications:

  • Expected Salary Range: Starting $65,000
    • The pay scale shown is the range that we reasonably expect to pay. Actual compensation offered may be adjusted based on a candidate’s qualifications and/or experience.

Job Responsibilities:

  • Efficiently conduct, delegate and supervise all functions of the Front Desk.
  • Serve as Manager on Duty as assigned by the Front Office Manager and follow procedures and standards providing leadership across the property.
  • Respond to operational challenges, including guest concerns, emergencies, and staffing needs, with professionalism and sound judgment
  • Maintain close coordination with Reservations, Housekeeping, and other departments to manage arrivals, departures, and overall flow of the day
  • Observe other departments of the hotel for excellent and deficient service and have sufficient knowledge of all areas to properly comment on the same to the Front Office Manager.
  • Monitor lobby area, Front Desk and telephone operations during peak periods.
  • Be familiar with all alarm systems in the Inn and local properties owned by the Resort.
  • Be familiar with fire and other emergency procedures and assume a leadership role in all emergency situations.
  • Ensure consistent communication of daily priorities, VIP arrivals, group activity, and operational updates to the team
  • Maintain complete knowledge of and compliance with all departmental policies and service procedures and standards.
  • Maintain positive guest relations at all times.
  • Solicit guest feedback to ensure guest satisfaction with service and amenities during the guest’s visit.
  • Monitor, investigate and resolve guest complaints, ensuring guest satisfaction.
  • Monitor maintenance of cleanliness, sanitation and organization of work areas, to include main lobby, lobby fireplace, front entrance and public spaces.
  • Coordinate use of lobby signs and other promotional material.
  • Maintain complete knowledge of:
    • All resort features/services, hours of operation.
    • All resort restaurant food concepts, menu price range, dress code and ambience.
    • All hotel room types, numbers/names, layout, appointments, ambience, amenities, and locations.
    • Daily house counts and expected arrivals and departures, to particularly include VIPs.
    • Scheduled daily group activities, names and location of meeting and banquet rooms.
    • Local events, attractions, holiday schedules.
  • Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
  • Adhere to all cashiering procedures.
  • Ensure communication of daily events, occupancy level, VIPs, group functions, etc. with Front Desk Agents at the start of each shift.
  • Test and coach employees’ knowledge of resort services, amenities, and activities; Monitor and coach job performance of Front Desk Agents.
  • Assist Front Desk, PBX, Guest Services, and Bell staff, as needed to ensure timely and exceptional guest service.
  • Provide guest room and resort tours.
  • Accept additional projects and responsibilities as assigned by the Front Office Manager.
  • Ability to work flexible hours, including evenings, weekends, holidays, and during high‑occupancy periods as required.

Job Requirements:

  • High school graduate or equivalent. College coursework or training in the hospitality industry desirable.
  • Minimum of 5-years hospitality experience in the lodging industry.
  • Previous supervisory or leadership experience in hospitality or a customer‑service–driven environment required. .
  • Ability to communicate effectively in spoken and written English.
  • Ability to learn and become a super-user of Property Management System (PMS)
  • Valid Vermont driver’s license.
  • Valid driver’s license and ability to pass motor vehicle check
  • Strong numerical and cash-handling aptitude
  • Ability to provide legible communication, including instructions and directions both orally and in written form.
  • Ability to:
    • Perform job functions with attention to detail, speed, and accuracy.
    • Prioritize and organize.
    • Resolve problems using rational judgment.
    • Provide and follow directions and instructions thoroughly.
    • Anticipate guest expectations and needs.
    • Work cohesively with department managers, supervisors and co-workers as part of a team.
    • Work with minimal supervision.
    • Maintain confidentiality of guest information and pertinent hotel data and information.
  • Be a self-starter, committed to high standards, and a team leader of the Front Office Department.
  • Fluency in a second language, preferably Spanish or French is a plus.
  • Knowledge of local restaurants, attractions, services, activities, suppliers, vendors.
  • Certification of previous training in guest relations, liquor, wine and food service.
  • An equivalent combination of relevant education, training, and experience that demonstrates the required knowledge and skills will also be considered.
  • Ability to remain in a stationary position for extended periods; Ability to move throughout the property as needed; Occasional light lifting or assistance with guest needs; Ability to communicate effectively with guests and team members; Visual acuity to perform job-related tasks.

We offer great resort privileges, discounts, and free employee meal to all employees.

This is a full-time, year-round position offering a competitive benefits package, after an initial waiting period that includes * Medical, Dental, and Vision Coverage, *Employer Paid: Life Insurance, Short-Term Disability and Long-Term Disability* Paid Time Off, * 401k Retirement Plan with Employer match.

Our success is the direct result of dynamic, dedicated people with a passion for hospitality who enjoy being part of a devoted, hard-working team. Come join our team!

The Woodstock Inn & Resort is an equal-opportunity employer.

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