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Medical Filing Jobs in Virginia (NOW HIRING)

The US Oncology Network

Medical Chart Prep Tech

Norfolk, VA · On-site

$20.80 - $25.62/hr

Obtains all necessary patient records as required by physician prior to treatment or procedures. * Assist in preparing and filing all internal and external correspondence and medical reports into ...

Reston Surgery Center

Health File Clerk

Reston, VA · On-site

$17.86 - $24.12/hr

You will perform collection, processing, filing and maintenance of medical records * You will arrange all chart forms and correspondence reports (e.g., operative, lab, electrocardiogram, x-ray, ...

DYNAMIC MEDICAL CENTERS

Medical Receptionist

Lorton, VA · On-site

$19 - $23/hr

Ensure that all necessary documentation is completed and filed appropriately. Answering ... Medical industry experience is a bonus but not required. What We Offer: * $19 - $23 hourly rate ...

New

Anderson Clinic Inc

Medical Receptionist

Arlington, VA · On-site

$16.75 - $20.50/hr

Responsible day-to-day administrative and general office duties including word processing, filing ... Knowledge of medical terminology and organization services. * Knowledge of basic math and modern ...

Anderson Orthopaedic Clinic

Medical Receptionist

Arlington, VA · On-site

$16.75 - $20.50/hr

Responsible day-to-day administrative and general office duties including word processing, filing ... Knowledge of medical terminology and organization services. * Knowledge of basic math and modern ...

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Medical Filing information

What is medical filing?

Medical filing refers to the organization, storage, and management of patient records and medical documents within healthcare facilities. This role involves ensuring that records are accurately filed, easily retrievable, and kept confidential in compliance with privacy regulations such as HIPAA. Medical filers may handle both paper and electronic records, and their work is essential for smooth healthcare operations, supporting doctors, nurses, and administrative staff. Accurate medical filing helps improve patient care by ensuring clinical information is available when needed.

What are the key skills and qualifications needed to thrive as a medical filing clerk, and why are they important?

To excel as a Medical Filing Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with medical records management systems and basic office software, such as electronic health records (EHRs), is commonly required. Excellent time management, discretion, and the ability to maintain confidentiality are crucial soft skills for this role. These competencies ensure accurate record-keeping, protect patient privacy, and support efficient healthcare operations.

What are some common challenges faced in a medical filing role, and how can they be managed?

One common challenge in a Medical Filing role is maintaining accuracy and confidentiality while managing a high volume of documents, particularly in busy healthcare settings. Staying organized and adhering strictly to privacy regulations such as HIPAA is essential. Utilizing electronic health record (EHR) systems can help streamline tasks, but adapting to different software and keeping up with updates may also be challenging. Effective communication with healthcare providers and other administrative staff is crucial for resolving discrepancies and ensuring that records are correctly filed and retrieved.

What is the difference between Medical Filing vs Medical Coding?

AspectMedical FilingMedical Coding
CredentialsNone or basic office certificationsCertification (e.g., CPC, CCS)
Work EnvironmentMedical offices, hospitals, clinicsMedical offices, billing companies, hospitals
Job FocusOrganizing and managing patient recordsAssigning codes to diagnoses and procedures
Common Tasks Filing, organizing, retrieving patient files Coding diagnoses, procedures, insurance claims

Medical Filing involves organizing and managing patient records, while Medical Coding focuses on translating medical diagnoses and procedures into standardized codes for billing and insurance purposes. Both roles are essential in healthcare administration but differ in their specific responsibilities and required certifications.

Is medical filing a good career?

Medical filing involves organizing and maintaining patient records in healthcare settings, requiring attention to detail and knowledge of medical terminology. It can offer stable employment with opportunities for advancement and may require familiarity with electronic health record systems and certifications. Overall, it is considered a steady administrative role within the healthcare industry.

What do you need to be a medical filing?

To work in medical filing, you typically need strong organizational skills, attention to detail, and familiarity with medical records management. A high school diploma or equivalent is usually required, and some positions may prefer or require training in medical terminology or office administration. Proficiency with filing systems and confidentiality standards is essential.

What are popular job titles related to Medical Filing jobs in Virginia?

For Medical Filing jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Medical Filing jobs in Virginia look for?

The top searched job categories for Medical Filing jobs in Virginia are:

Medical Filing jobs near you
Infographic showing various Medical Filing job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution.

Medical Chart Prep Tech

The US Oncology Network

Norfolk, VA • On-site

$20.80 - $25.62/hr

Full-time

Life, Retirement

Posted 5 days ago

US Oncology rating

7.1

Company rating: 7.1 out of 10

Based on 109 frontline employees who took The Breakroom Quiz

382nd of 893 rated healthcare providers

Job description

Overview
Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has multiple opportunities available for a Medical Chart Preparation Tech to support our Southside Region. Training will require travel to our office in Norfolk.
***Please take this quick survey once you've submitted your resume to complete the application process: Medical Chart Prep PI Survey
****If you have completed the survey before, even for another position, please do not take it again.
Employment Type: Full-Time, In-Person
Benefits: M/D/V, Life Ins., 401(k)
Compensation Range: $20.80/hr - $25.62/hr
Actual compensation will be determined based on job-related factors such as, relevant experience, education, certifications, licensure, and skills that align with the role.
Responsibilities
  • Obtains all necessary patient records as required by physician prior to treatment or procedures.
  • Assist in preparing and filing all internal and external correspondence and medical reports into patient medical record according to filing system.
  • Coordinate with lab to confirm ordering and processing of needed patient labs; obtain results accordingly.
  • Communicate with care team to coordinate patient appointments with availability of pending results.
  • Other administrative duties as assigned.

Qualifications
  • High school diploma or equivalent required.
  • Minimum of 3 years office experience preferred, preferably in a medical office setting.
  • Previous experience in a medical records department strongly preferred.
  • Must be willing to travel to other offices as needed.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time, stooping and bending/stretching for files and supplies. Requires occasional lifting of files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves high levels of contact with patients and public.

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