Medical Education Program Manager Jobs in Naperville, IL

POSITION TITLE: Education & Programs Manager

REPORTS TO: Chief Education & Meetings Officer

SUPERVISES: None

STATUS: Exempt

Job Summary

The Education & Programs Manager supports the planning, execution, and evaluation of accredited educational activities and key professional programs. This role manages day-to-day operations across a portfolio of live and on-demand education, fellowship accreditation and international mentorship initiatives. This role partners closely with ASDS thought leaders and course directors to ensure programs are executed efficiently, meet accreditation standards, and deliver a high-quality member experience.

Primary Responsibilities include, but are not limited to:

Educational Programs:

• Manage the development and delivery of accredited educational activities, including stand-alone regional courses, online learning (live and on-demand), and Annual Meeting high resource sessions (e.g., workshops, live demonstrations).
• Collaborate with ASDS thought leaders and course directors to implement program content and logistics and assist in identifying educational needs and supporting program planning efforts.
• Support compliance processes, including activity tracking, documentation, and PARS reporting with ACCME.

Cosmetic Dermatologic Surgery Fellowship Accreditation Program: (CDSFAP)

• Manage day-to-day operations of the Cosmetic Dermatologic Surgery Fellowship Accreditation (CDSFAP) program, including application processing, communications, and recordkeeping.
• Support program review processes by preparing materials, tracking documentation, and assisting with reviewer coordination.
• Manage onboarding/offboarding communications with Fellows and Program Directors.

International Mentorship Programs:

• Manage the International Traveling Mentorship and Preceptorship programs, including application cycles, participant logistics, and communications.
• Assist with Annual Meeting-related programming and logistics tied to mentorship initiatives.

Budgeting, Grants & Operations:

• Track program budgets and assist with financial monitoring and reporting.
• Support grant writing efforts, including gathering content for proposals and outcomes reporting.
• Assist in tracking grant funding, timelines, and reconciliation in coordination with the development team.

Work Group & Cross-Functional Coordination:

• Serve as staff liaison support to the Education Work Group, Accreditation Work Group and International Traveling Mentorship Work Group.
• Coordinate logistics for Work Group meetings, including scheduling, materials, and communications.
• Support preparation of reports and updates for leadership and Board-facing materials.
• Collaborate with internal teams (marketing, meetings, development) to execute program logistics and promotions.

Other Duties:

• Perform additional responsibilities as assigned by the Chief Education & Meetings Officer.
• Travel as needed to support on-site program execution.

Qualifications:

• Bachelor's degree required.
• Experience in program coordination or education management, preferably in healthcare, medical education, or association management.
• Familiarity with continuing medical education (CME) and accreditation processes preferred.
• Strong organizational and project coordination skills with attention to detail.
• Effective communication skills and ability to work with multiple stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic computer skills required, including, Adobe Acrobat and with Microsoft Office 365 suite, to include Outlook, Word, Excel, PowerPoint and Teams.
• BlueSky Learning Management Software platform experience a plus.
• Willingness to travel for meetings and events.

Industry

• Non-profit Organization Management

Employment Details

Who We Are:

The American Society for Dermatologic Surgery (ASDS) is a national medical specialty organization with over 6,400 members. Located in Schaumburg, IL, ASDS supports its dermatologist members through educational opportunities, networking forums, mentoring programs, public relations and branding initiatives, leadership activities, and advocacy efforts (through ASDSA).

• Remote/Hybrid Work Schedule
• Flextime and Summer Hours
• Generous Paid Time Off and Paid Holidays
• Professional Training and Development Opportunities
• 401 (k) with Generous Match
• Medical Insurance (Dental, Vision, Short-term and Long-term Disability Insurance)
• HSA Account with company contribution
• Life and AD&D insurance (Company Paid)
• Employee Assistance Program

Work Environment and Physical Demands

While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend much of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range, requiring the ability to bend at the waist and knee.

Schedule and Travel Requirements

Ability to travel to meetings for onsite meeting management at national, regional, or local venues and fulfill evening or weekend obligations. 15% air travel required.

Salary Range: $75,000 - $85,000