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Medical Document Processing Jobs in Wisconsin (NOW HIRING)

GI Associates

Medical Records Technician

Wausau, WI · On-site

$39K - $54K/yr

Responsibilities include processing and documenting medical records releases and referrals, responding to requests for add-on patients, and reviewing patient charts post-visit to confirm all ...

GI Associates

Medical Records Technician

Wausau, WI · On-site

$39K - $54K/yr

Responsibilities include processing and documenting medical records releases and referrals, responding to requests for add-on patients, and reviewing patient charts post-visit to confirm all ...

Aptar Group

Process Technician Lead

Mukwonago, WI · On-site

Oversee startup validation and ensure documented process windows are followed. * Escalate chronic ... Innovative benefits plan which includes: 401k & Retirement Savings plan, vacation, medical, dental ...

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Medical Document Processing information

What is the difference between Medical Document Processing vs Medical Coding?

AspectMedical Document ProcessingMedical Coding
CredentialsNone mandatory, often requires familiarity with medical recordsCertification (e.g., CPC, CCS) often required
Work EnvironmentHealthcare offices, hospitals, clinicsHospitals, clinics, insurance companies
Job FocusManaging, organizing, and verifying medical documentsAssigning standardized codes to diagnoses and procedures
Common TasksData entry, document review, record managementCode assignment, compliance, billing support

Medical Document Processing involves managing and verifying medical records, while Medical Coding focuses on translating medical information into standardized codes for billing and documentation. Both roles are essential in healthcare administration but differ in their specific responsibilities and required certifications.

What are the key skills and qualifications needed to thrive as a Medical Document Processing specialist, and why are they important?

To thrive in Medical Document Processing, you need strong attention to detail, knowledge of medical terminology, and a background in healthcare administration or related fields. Familiarity with electronic health records (EHR) systems, transcription software, and HIPAA compliance is typically required. Excellent organizational skills, discretion, and effective communication help ensure accuracy and confidentiality in handling sensitive patient data. These skills are crucial for maintaining accurate records, supporting patient care, and ensuring legal and regulatory compliance in healthcare settings.

What are some common challenges faced in a Medical Document Processing role, and how can they be managed effectively?

Professionals in Medical Document Processing often encounter challenges such as managing high volumes of sensitive information, ensuring accuracy under tight deadlines, and staying compliant with privacy regulations like HIPAA. To manage these challenges, it is essential to develop strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Effective communication with healthcare providers and ongoing training in regulatory updates also help maintain accuracy and compliance, making the workflow smoother and reducing errors.

What is medical document processing?

Medical document processing refers to the methods and technologies used to handle, organize, and manage medical records and documents. This includes tasks such as digitizing paper records, extracting important information from clinical documents, ensuring data accuracy, and maintaining patient confidentiality. Efficient medical document processing is crucial for the smooth operation of healthcare facilities, supporting better patient care and compliance with legal regulations. It often involves the use of specialized software and knowledge of healthcare terminology.
What are popular job titles related to Medical Document Processing jobs in Wisconsin? For Medical Document Processing jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Medical Document Processing jobs in Wisconsin look for? The top searched job categories for Medical Document Processing jobs in Wisconsin are:
What cities in Wisconsin are hiring for Medical Document Processing jobs? Cities in Wisconsin with the most Medical Document Processing job openings:
Medical Document Processing jobs near you
Medical Records Technician

Medical Records Technician

GI Associates

Wausau, WI • On-site

$39K - $54K/yr

Full-time

Posted 15 days ago

Job description

We are seeking a detail-oriented and dependable Medical Records Technician to join our growing team and play a vital role in supporting high-quality patient care behind the scenes. This position ensures the creation and maintenance of accurate, complete electronic medical records and that appropriate patient records are readily available for scheduled clinics. Responsibilities include processing and documenting medical records releases and referrals, responding to requests for add-on patients, and reviewing patient charts post-visit to confirm all information is complete. The role also manages incoming and outgoing mail as needed and routes information to clinical team members or providers to support efficient, coordinated care.
Essential Job Functions and Responsibilities
  • Prepares and maintains electronic medical records for upcoming patient visits according to chart prep guidelines; secures and reviews all necessary records from referring/other offices, imports and electronically files incoming information into the electronic record and distributes to appropriate parties as needed.
  • Responds to requests for add-on patient visits; works with clinical care teams and providers to ensure that records are available for add-on patient visits and responds to related phone calls during the day.
  • Reviews patient charts post-visit to ensure all disclosure forms, authorization of care forms, and related items are signed and dated according to policy, and scans and files any information that was not imported into the electronic medical record. Assures information required to successfully measure and report care quality measures are properly documented.
  • Processes interoffice mail and incoming faxes accurately and efficiently, and tasks mail to clinical team members or providers as required.
  • Processes and documents medical records releases and referrals and ensures all necessary medical record release forms are on file as needed.
  • Verified lab/radiology results to lab/radiology orders and contacts the appropriate clinical team regarding any errors.
  • Updates EPIC chart with appropriate recall status for patient procedures.
  • Responds to electronic tasks in a timely manner.
  • Responds to deliveries and ensures the correct individual receives delivery.
  • Assists to develop policies and procedures that aide in the maintenance of medical records functions and offers suggestions to improve department efficiency.
  • Gathers information for chart audits as assigned.
  • Takes minutes for HIM team meetings as needed.
  • Responds to electronic tasks in a timely manner.
  • Performs other duties as assigned.

Minimum Qualifications
  • Education
    • High School diploma or equivalent required.
    • Advanced training or certification in medical records management, transcription, medical secretary or related medical field preferred.
  • Licensure/Certification
    • n/a
  • Experience
    • One year of experience in an office/clerical role, specifically medical records, medical billing or insurance, or transcription preferred.

Competencies Required
  • Knowledge
    • Working knowledge of medical terminology.
    • Knowledge of state and federal records release requirements.
  • Skills
    • Possesses interpersonal, communication, and listening skills necessary to deal effectively and courteously with patients, physicians, and all staff members.
    • Proficient computer skills working in an Electronic Medical Record (EMR) and Microsoft Word and Excel.
    • Demonstrates professionalism and respect in all forms of communication and correspondence.
  • Abilities
    • Ability to maintain strict confidentiality of health information.
    • Ability to work in a fast paced, multi-tasking environment and cope with rapidly changing demands while working as a team member.
    • Ability to gather information and accurately prepare medical records files

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