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Medical Chart Prep Jobs (NOW HIRING)

Dent Neurologic Group LLP

Chart Prep Specialist

Buffalo, NY · On-site

$16.50 - $18.75/hr

Medical, Dental & Vision Plans * Life Insurance * 401(k) Retirement Plan * Critical Illness, Accident, & Legal Plans * Wellness Program * Learning & Development Opportunities * Paid Time Off * Paid ...

Florida Neurology Group PL

Medical Assistant

Fort Myers, FL · On-site

$15.50 - $20/hr

The Medical Assistant is a vital team player who is at the forefront of patient care. If you have ... May assist other MA's in chart prep to maintain 3 days ahead in scheduling. * Administers ...

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Medical Chart Prep information

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How much do medical chart prep jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for medical chart prep in the United States is $15.69, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $17.31 per hour, depending on experience, location, and employer.

What does a medical chart prep do?

A typical day in Medical Chart Prep involves reviewing patient records prior to appointments, ensuring all necessary forms and documents are complete and up to date. You'll communicate with clinical staff to clarify documentation needs and may be responsible for uploading or organizing digital files in the facility’s EHR system. Expect to spend much of your time at a computer, focused on accuracy and detail, often working independently but also collaborating with healthcare providers and administrative staff. This work is crucial in helping clinicians provide timely, informed care to their patients.

What are the key skills and qualifications needed to thrive in medical chart prep?

Success as a Medical Chart Prep professional requires strong organizational skills, attention to detail, and knowledge of medical terminology, often supported by a high school diploma or relevant healthcare experience. Proficiency with electronic health record (EHR) systems such as Epic or Cerner, and sometimes HIPAA certification, is highly valued. Effective communication, time management, and a commitment to confidentiality are standout soft skills in this position. These capabilities ensure that charts are accurately prepared, supporting efficient healthcare delivery and safeguarding patient information.

What is a medical chart prep?

A Medical Chart Prep job involves reviewing and organizing patient records before appointments to ensure providers have accurate and up-to-date information. Responsibilities may include verifying patient demographics, updating medical histories, and compiling necessary documents. This role helps streamline workflow, reduce errors, and improve patient care by ensuring healthcare professionals have the information they need.

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Medical Chart Prep jobs near you
Infographic showing various Medical Chart Prep job openings in the United States as of July 2026, with employment types broken down into 2% As Needed, 82% Full Time, 14% Part Time, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $32,628 per year, or $15.7 per hour.

Medical Chart Prep

Cancer Center of South Florida PLLC

West Palm Beach, FL • On-site

$17.25 - $22.25/hr

Full-time

Re-posted 29 days ago

Job description

Description:

POSITION SUMMARY:

The Medical Chart Preparation Coordinator is responsible for obtaining and reviewing clinical documentation and physician referral information to ensure that all necessary clinical notes and diagnostic reports are available before scheduled patient appointments. They maintain medical records in compliance with ethical, legal, and regulatory standards of the healthcare system.


CORE ESSENTIAL RESPONSIBILITIES:

  • Prepare medical charts for all scheduled appointments in an accurate and timely manner, ensuring completeness and readiness.
  • Coordinate and track pathology sent to outside facilities, ensuring timely receipt of results for provider review.
  • Scan and attach relevant documents to the patient’s electronic medical record, maintaining up-to-date and organized records.
  • Organize and sort patient information to ensure efficient access and compliance with record-keeping standards.
  • Respond to requests for medical records promptly and accurately, ensuring timely delivery of information.
  • Order, prepare, and generate necessary medical records for patient appointments, ensuring completeness and accuracy.
  • Receive and review incoming correspondence, forwarding it to appropriate staff for timely action.
  • Perform daily data entry of patient information, appointment details, special instructions, and jurisdiction data into the system.
  • Gather necessary information from physicians, nurse practitioners, and other healthcare staff to complete and process patient referrals.
  • Perform other administrative and record-keeping duties as assigned to support clinic operations and ensure efficient handling of patient information and medical records.


Requirements:

REQUIRED EDUCATION & EXPERIENCE:

  • High school diploma or equivalent required.
  • One to two years of experience in a healthcare or medical office setting preferred.
  • Experience with electronic medical records (EMR) systems, such as Epic, is strongly preferred.
  • Prior experience in medical records, chart preparation, or administrative healthcare setting preferred.


REQUIRED CERTIFICATES, LICENSE OR REGISTRATION:

  • None


REQUIRED KNOWLEDGE, SKILLS OR ABILITIES:

  • Understanding of medical terminology, clinical documentation, and healthcare record-keeping practices.
  • Familiarity with HIPAA regulations and patient confidentiality standards.
  • Proficiency in using electronic health record (EHR) systems and basic office software.