Medical Admin Assistant Jobs in Colorado (NOW HIRING)

Autonomous Solutions Inc. is looking for a friendly receptionist for our office in Longmont, CO!  As a receptionist, you will be in charge of supporting the day-to-day operations of ASI's site by ensuring the workplace is organized, welcoming, and running efficiently. This role serves as a primary point of contact for employees, visitors, vendors, and service providers while supporting facility coordination, office administration, and workplace experience initiatives.

This position combines office management, hospitality, and facilities coordination responsibilities. The ideal candidate is highly organized, service-oriented, and enjoys supporting others while creating a positive and professional workplace environment. This role helps maintain site readiness by coordinating resources, managing office needs, supporting employee onboarding logistics, and ensuring facility-related requests are handled effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage daily office operations to ensure a clean, organized, and professional workplace environment
• Serve as the primary point of contact for facility-related requests and coordinate appropriate solutions
• Coordinate with external vendors and service providers for facility maintenance, repairs, supplies, and workplace needs
• Support reception responsibilities including visitor coordination, employee assistance, and general office communication
• Manage workplace hospitality activities including coordinating lunches, meetings, events, and employee experiences
• Maintain inventory and ordering of office supplies, facility supplies, cleaning products, and other workplace resources
• Coordinate new hire onboarding logistics including workspace preparation, access badges, and facility orientation support
• Manage employee access needs including key fobs, security systems, and coordination with access control vendors
• Coordinate conference rooms, visitor needs, and internal office logistics
• Maintain facility-related documentation, vendor information, and operational records
• Work with Facilities leadership to support safety requirements, workplace standards, and site readiness
• Assist with coordination between facilities, operations, and employees to improve workplace processes
• Provide support for shop or staging area organization when needed in coordination with operational teams

ESSENTIAL EDUCATION, WORK EXPERIENCE, JOB SKILLS

• 2+ years of experience in office administration, office management, facilities coordination, workplace operations, hospitality, or related experience
• Experience coordinating vendors, supplies, schedules, and workplace services
• Strong organizational skills with the ability to manage multiple priorities and requests
• Excellent interpersonal skills with a positive, customer-service-focused mindset
• Ability to support employees, visitors, and vendors professionally
• Strong written and verbal communication skills
• Experience with Microsoft Office, Google Workspace, or similar business applications
• Ability to identify workplace needs and proactively solve problems
• Comfortable working independently and creating structure in a growing environment

PREFERRED QUALIFICATIONS

• Experience supporting facilities operations, workplace experience, or site coordination
• Experience supporting employee onboarding activities
• Experience coordinating company events, hospitality services, or employee programs
• Experience improving office processes or implementing workplace procedures
• Experience working in a fast-paced technical, manufacturing, or engineering environment

BENEFITS

ASI offers a comprehensive benefits package, including:

• 401k with employer match
• Generous HSA contribution
• Employee Stock Ownership Plan
• PTO, Paid Holidays, and Flextime
• ASI covers 90% of employee medical plan costs

EEO STATEMENT

At Autonomous Solutions, Inc. (ASI), we are committed to fostering a diverse, inclusive, and equitable workplace where all employees and applicants have equal opportunities. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other legally protected characteristic. ASI complies with all applicable federal, state, and local laws regarding non-discrimination in employment and is dedicated to providing reasonable accommodations for individuals with disabilities throughout the hiring process.

Your employment with ASI will be "at-will," meaning that either you or ASI may terminate your employment at any time for any reason, with or without cause.