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Med Spa Assistant Jobs in Riverside, CA (NOW HIRING)

Neuro Wellness Spa

TMS Technician

Lake Forest, CA · On-site

$21 - $26/hr

About Us At Neuro Wellness Spa, we are committed to providing cutting-edge mental health care ... Complete insurance authorization forms and monitor authorizations. * Assist the Medical Director ...

lp1

Apartment Community Custodian

Montclair, CA

$16.25 - $20.25/hr

Exterior Maintenance - Assist with exterior painting, minor repairs, and routine pool/spa upkeep ... Comprehensive Health Coverage --Medical, dental, vision, long-term disability, group life, and ...

lp1

Apartment Community Custodian (A1)

Santa Ana, CA

$16.75 - $20.75/hr

Exterior Maintenance - Assist with exterior painting, minor repairs, and routine pool/spa upkeep ... Comprehensive Health Coverage --Medical, dental, vision, long-term disability, group life, and ...

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All JobsMed Spa JobsMed Spa Assistant JobsMed Spa Assistant Jobs in Riverside, CA

Med Spa Assistant information

What is a med spa assistant?

Med Spa Assistants are professionals who support the daily operations of medical spas by assisting licensed practitioners, preparing treatment rooms, scheduling appointments, and providing customer service to clients. They often help with basic skincare treatments, maintain cleanliness, and ensure that clients have a comfortable experience. Their role is essential in creating a welcoming environment and supporting both the medical and administrative staff within the spa.

How does a med spa assistant typically collaborate with licensed practitioners and clients during treatments?

Med Spa Assistants play a crucial role in supporting licensed practitioners such as aestheticians, nurses, or physicians by preparing treatment rooms, managing client intake, and ensuring that all equipment and supplies are ready for each session. They often serve as the first point of contact for clients, helping to answer questions, provide comfort, and maintain a welcoming atmosphere. Effective communication and teamwork are essential, as assistants must coordinate schedules, relay important client information, and assist during procedures while adhering to strict hygiene and safety protocols. This collaborative environment not only enhances client satisfaction but also provides valuable on-the-job learning for those interested in advancing within the med spa industry.

What are the key skills and qualifications needed to thrive as a med spa assistant?

To thrive as a Med Spa Assistant, you need a solid understanding of skincare procedures, customer service, and basic administrative tasks, often supported by a high school diploma or cosmetology/esthetician certification. Familiarity with spa management software, appointment scheduling systems, and point-of-sale (POS) tools is typically required. Exceptional interpersonal skills, attention to detail, and a professional demeanor help Med Spa Assistants create a welcoming environment and build client trust. These abilities ensure efficient operations, high client satisfaction, and the smooth delivery of spa services.

What is the difference between Med Spa Assistant vs Medical Aesthetician?

AspectMed Spa AssistantMedical Aesthetician
CredentialsBasic training, certification often preferredState licensure, specialized aesthetic certifications
Work EnvironmentMed spas, clinics, wellness centersMedical offices, dermatology clinics, med spas
Job ResponsibilitiesAssisting with treatments, client prep, administrative tasksPerforming skincare treatments, laser procedures, consultations
Industry UsageCommonly employed in med spas for support rolesLicensed professionals providing advanced aesthetic services

While both roles work in med spas and focus on skincare, Med Spa Assistants primarily support treatments and handle administrative tasks, often without requiring licensure. Medical Aestheticians perform advanced skincare procedures and must have proper licensure and certifications, offering more specialized services. Understanding these differences helps job seekers identify the right role based on credentials and responsibilities.

What cities near Riverside, CA are hiring for Med Spa Assistant jobs?

Cities near Riverside, CA with the most Med Spa Assistant job openings:

Med Spa Assistant jobs near you
Infographic showing various Med Spa Assistant job openings in Riverside, CA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

TMS Technician

Neuro Wellness Spa

Lake Forest, CA • On-site

$21 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 24 days ago

Job description

About Us
At Neuro Wellness Spa, we are committed to providing cutting-edge mental health care through a patient-centered approach. Since 2009, our dedicated, knowledgeable, and compassionate team has worked to ensure patients receive the highest quality and most comprehensive mental healthcare possible. As a leading provider of TMS, psychopharmacology, and psychotherapy, we are continuing to expand our services and clinical footprint across California.
Summary of Position
TMS Technicians are responsible for overseeing and coordinating TMS (Transcranial Magnetic Stimulation) services to ensure efficient patient care and clinic operations. This role involves managing patient schedules, operating TMS devices, monitoring patient outcomes, training new TMS technicians, maintaining equipment, ensuring patient comfort and excellent experience, and ensuring compliance with clinic policies and procedures. TMS Technicians must work closely with Medical Directors and Clinic Managers, maintain accurate patient records and demonstrate strong leadership, organizational skills, and a commitment to providing exceptional patient care.
Essential Responsibilities
Patient Interaction:
  • Welcome patients warmly, ensuring a positive experience.
  • Monitor the TMS tech RingCentral, schedule and reschedule TMS appointments as needed.
  • Provide compassionate patient care, fostering trust and rapport.
  • Administer TMS treatments per physician protocols, ensuring patient comfort and treatment accuracy.
  • Counsel patients on the completion of psychiatric rating scales.
  • Communicate with a team of certified TMS psychiatrists overseeing patient treatment.

Administrative Duties:
  • Maintain patient records in DrChrono, including scheduling appointments, writing notes, and tracking insurance authorizations.
  • Create, update and maintain patient records in OutcomesAI, including rating scales, medications and other details.
  • Update Heart & Soul and other administrative documents as assigned.
  • Ensure TMS patients are aware of and have agreed to total cost of treatment.
  • Ensure ROIs are signed with outside providers and therapist/psychiatrist/primary care provider updates and provided via phone, fax or email at all intervals
  • Ensure completion of 'End of TMS Checklist' and follow up with items as needed, including requesting additional TMS sessions
  • Request patient reviews, surveys and testimonials, when appropriate
  • Conduct patient recalls and check-ins post TMS discharge at regular intervals
  • Complete insurance authorization forms and monitor authorizations.
  • Assist the Medical Director with consults and calibrations; initiate MD notes as needed.
  • Load updated documents into OneDrive and remove outdated forms as needed.
  • Maintain chart covers, consents, consult sheets, scripts, and other documents with necessary updates.

Equipment Maintenance:
  • Ensure TMS machines are maintained, including yearly checks, coolant management, and weekly filter cleaning.
  • Assist with emergency equipment maintenance, ensuring AED compliance, emergency kit readiness, and O2 tank functionality.
  • Assist with staff training on safety protocols and ensure emergency signage and maps are posted correctly.

Office and Inventory Management:
  • Monitor office supplies, restocking items such as tea, cups, utensils, and clinical supplies.
  • Maintain a clean and organized work area and lobby.
  • Communicate supply needs with Clinic Manager.
  • Number or renumber appointments when cancellations occur and inform billing of any fees.

Compliance and Confidentiality:
  • Adhere to HIPAA guidelines, ensuring the confidentiality of all patient records and information.
  • Follow clinic policies and procedures related to patient care and documentation.
  • Assist with monitoring site and staff for compliance with company procedures and policies.

Other Duties as Assigned:
  • Participate in ideas and content generation for media features including social media.
  • Assist with training new TMS technicians and other site staff as appropriate.
  • Perform various back-office duties in a fast-paced, customer-oriented clinical environment.
  • Maintain clinic patient flow, balancing registration requirements, appointment times, and other activities.

Education & Experience
  • Minimum 18 years old.
  • High School Diploma / GED required.
  • Experience working with patients with anxiety and depression, preferred.
  • 1-3 years of experience in customer service or clinical care, preferred.
  • Associate degree in healthcare or related field, preferred.

Required Skills/Abilities:
  • Excellent written and verbal communication skills.
  • Ability to multi-task with high degree of attention to detail and bring tasks to completion.
  • Ability to deliver superior customer service to all potential patients. Strong customer service skills and exceptional phone presence are a must.
  • Proficiency in the use of office and medical equipment.
  • Ability to multi-task, prioritize, and execute tasks in a fast-paced environment.
  • Experience with Apple iOS systems and medical EHR software such as DrChrono.
  • Strong organizational and project management skills.
  • Proficient with Microsoft Word and Excel, strong computer and data entry skills required.

Benefits:
  • Medical, dental, and vision insurance
  • Life and disability coverage
  • 401k and 401k matching
  • Paid sick, time off, and holidays
  • Employee Assistance Program
  • Professional development opportunities
  • Other company - sponsored wellness or support programs

Pay: $21.00 - $26.00 per hour
Schedule:
Fully in-person Monday through Friday.
Hours: 1030am-7pm.

Apply