Mayors Assistant Jobs (NOW HIRING)

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range:

$73,897.00 - $118,515.00 Annually

Hiring Salary Range:

$73,897.00 - $96,206.00 Annually

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary

About the City of Baltimore, Mayor's Office of Employment Development:

The Mayor's Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employees and job seekers to enhance and promote the local economy. At MOED, we view our mission broadly to deliver economic justice to our city! To us, economic justice means creating an equitable workforce system for all residents - especially those who have been generationally and systemically disadvantaged - one that is responsive to their needs and ensures viable economic opportunities. Our vision is for every City resident to maximize their career potential, and for all employers to have the human resources to grow and prosper - a workforce system that works.

Position Overview:

The Fiscal Supervisor / Budget Analyst is responsible for overseeing fiscal operations, budget administration, financial analysis, and reporting activities within a public sector environment. This position supervises and coordinates day-to-day fiscal functions while providing analytical support related to budget development, expenditure monitoring, forecasting, compliance, and financial planning.

The Fiscal Supervisor / Budget Analyst serves as a key resource to leadership by ensuring fiscal integrity, supporting strategic decision-making, and maintaining compliance with applicable federal, state, and local regulations. This role also provides supervision, guidance, and technical assistance to fiscal staff and program personnel.

Essential Functions:

Fiscal Operations & Supervision

• Supervise and coordinate daily fiscal operations, including accounts payable, accounts receivable, reconciliations, reporting, and financial transactions.
• Assign, review, and monitor staff workload to ensure timely and accurate completion of fiscal activities.
• Provide training, guidance, and performance feedback to fiscal staff.
• Assist in developing and implementing fiscal procedures and internal controls.

Budget Development & Administration

• Assist in the preparation, development, and administration of departmental and grant-funded budgets.
• Analyze budget requests, staffing costs, expenditures, revenues, and funding allocations.
• Monitor budgets to ensure expenditure remain within approved appropriations and funding limitations.
• Recommend budget adjustments and reallocations based on fiscal analysis and operational needs.

Financial Analysis & Reporting

• Conduct budget-to-actual analyses and monitor expenditure trends.
• Prepare financial forecasts, projections, and variance analyses.
• Develop recurring and ad hoc financial reports for leadership, oversight agencies, and funding entities.
• Analyze fiscal data to identify risks, trends, operational impacts, and opportunities for improvement.

Grant & Program Fiscal Oversight

• Monitor grant expenditures and funding utilization for compliance with grant requirements.
• Support grant reporting, drawdowns, cash requisitions, and reimbursement requests.
• Assist in ensuring costs are allowable, allocable, and properly documented.
• Coordinate with program staff regarding grant budgets and fiscal performance.

Compliance & Internal Controls

• Ensure compliance with agency policies, governmental accounting standards, and applicable fiscal regulations.
• Review financial transactions for accuracy, proper coding, and budget availability.
• Maintain documentation to support audits, monitoring reviews, and financial reconciliations.
• Identify and address fiscal discrepancies, compliance concerns, and process inefficiencies.

Strategic & Operational Support

• Provide fiscal guidance and technical assistance to management and program staff.
• Participate in strategic planning, process improvement, and operational efficiency initiatives.
• Assist leadership with financial planning, resource allocation, and decision-making.
• Support implementation of new fiscal initiatives, systems, or reporting processes.

Minimum Qualifications:

Education: Bachelor's degree in accounting, finance, public administration, business administration, or related field (or equivalent combination of education and experience).

AND

Experience: At least 4 years in budgeting, fiscal administration, financial analysis, or governmental accounting. At least 2 years of experience supervising staff or leading fiscal operations. Strong analytical, organizational, and problem-solving skills. Proficiency in Microsoft Excel and financial management systems.

OR

Equivalency Notes: Have an equivalent combination of education and experience.

Preferred Qualifications:

• Experience in public sector or grant-funded fiscal operations.
• Knowledge of governmental accounting and fund accounting principles.
• Experience with financial forecasting, budget development, and grant compliance.
• Familiarity with state or federal reporting requirements.

Knowledge, Skills, & Abilities:

• Knowledge of budgeting, fiscal management, and governmental accounting principles.
• Ability to analyze and interpret financial data and develop meaningful reports.
• Ability to supervise staff and manage competing priorities.
• Strong attention to detail and commitment to accuracy.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a mandatory six-month probation.

Financial Disclosure

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER