ZipRecruiter

Log In

1

Manager Secretary Jobs in Moline, IL (NOW HIRING)

Trinityhealth

Assistant, Administrative

Bettendorf, IA · On-site

$16.25 - $21.75/hr

... management. Operates with autonomy in the organization, coordination and execution of assigned ... Certified Professional Secretary * * Licensure/Registration: N/A **Experience : More than 5 years ...

Trinity Health

Assistant, Administrative

Bettendorf, IA · On-site

$16.25 - $21.75/hr

... management. Operates with autonomy in the organization, coordination and execution of assigned ... Certified Professional Secretary * * Licensure/Registration: N/A **Experience : More than 5 years ...

next page

Showing results 1-20

All JobsSecretary JobsManager Secretary JobsManager Secretary Jobs in Moline, IL

Manager Secretary information

See Moline, IL salary details

$22.1K

$41.5K

$56.9K

How much do manager secretary jobs pay per year?

As of Aug 11, 2026, the average yearly pay for manager secretary in Moline, IL is $41,504.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,900.00 and $47,400.00 per year, depending on experience, location, and employer.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.
What are the most commonly searched types of Secretary jobs in Moline, IL? The most popular types of Secretary jobs in Moline, IL are:
What cities near Moline, IL are hiring for Manager Secretary jobs? Cities near Moline, IL with the most Manager Secretary job openings:
Manager Secretary jobs near you

Professional Secretary II - 8 hrs/day -10.5 months

Davenport Community Schools

Davenport, IA • On-site

$19.64/hr

Contractor

Posted 6 days ago

Davenport Community School District rating

8.7

Company rating: 8.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

33rd of 628 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Professional Secretary II 10.5 Month
Date Posted:
8/5/2026
Location:
Administrative Service Center - ASC
Closing Date:
Open Until Filled
PROFESSIONAL SECRETARY II - 8 HRS/DAY - 10.5 MONTHS/SCHOOL YEAR
ASC (Curriculum and Instruction Department)
7:30 am - 4:00 pm
Current secretaries use the internal bidding process to apply.
All other current district employees (not a secretary), or external applicants apply online by completing the external application.
INTERNAL BIDDERS: OPEN THRU 8/12/26 @ 4:00 PM
EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN UNTIL POSITION IS FILLED
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
Entry Wage 2026-27; $19.64 hr Current secretaries with seniority please refer to the Wage Sections of the secretary contract.
  • Assist and support assigned curriculum specialists with staff and curriculum development in their specific areas (e.g. workshops, curriculum councils, etc.).
  • Support district initiatives and special programs by providing administrative coordination, including new initiatives as assigned.
  • Provide all necessary materials and supplies to meet their administrative functions.
  • Coordinate various activities with curricular areas, including grant management (e.g. budgets, collecting and organizing data, workshops, travel arrangements, conference rooms, contacting vendors, compiling orders, tracking receipts, etc.) to ensure availability of items and updating files.
  • Maintain inventories of department supplies and materials.
  • Perform general recordkeeping and program specific clerical functions (e.g. scheduling, copying, faxing, travel reimbursement, printing requests, tracking budgets on district mainframe, updating files, etc.) to support curriculum specialists.
  • Prepare/compose written materials/reports (e.g. yearly budget reports, assessment collection materials, flyers/bulletins, reports, letters/memos, spreadsheets/pivot tables, etc.) documenting activities, providing written reference, conveying information, and/or distributing materials. Maintain a textbook management system.
  • Process documents and materials (e.g. requisition and receiving materials, compile data, etc.) for dissemination to all appropriate parties.
  • Respond professionally to inquiries from a variety of internal and external parties (e.g. curriculum specialists, staff, parents, students, public agencies, vendors, etc.) to provide accurate information, facilitate communications, and provide direction.
  • Maintain confidentiality in all situations when working with student and staff information.
  • Maintain knowledge of Infinite Campus student information systems, including parent support, accessing and updating student information, generating Ad Hoc reports, and providing support to curriculum staff in the use of district student data systems.
  • Coordinates large, complex printing projects
  • Coordinates and schedules transportation for district-wide field trips.
  • Coordinates and schedules interviews, ensuring all logistics are organized efficiently.
  • All other duties as assigned.

Physical Requirements of Position:
  • Ability to routinely lift/carry office supplies and printed materials weighing up to 25 pounds, occasionally lift up to 50 lbs.
  • Ability to hear and understand speech at normal levels in person and/or on the telephone
  • Ability to communicate so others will be able to clearly understand a normal conversation in person and /or on the telephone
  • Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

Special Qualifications Required: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
  • Must have a high school diploma or GED & Successful years of Secretarial experience.
  • Proficient in Microsoft Word, Excel, PowerPoint, and all aspects of Google Drive including (Sheets, Sites, Docs, Forms)
  • Demonstrate initiative by working independently with minimal supervision while effectively prioritizing multiple tasks, coordinating administrative support for district initiatives, special programs, and other assigned projects to ensure efficient implementation and successful outcomes.
  • Maintains flexibility and a cooperative attitude while working collaboratively in a team-oriented office environment.
  • Troubleshoots technology for meetings
  • Demonstrates strong attention to detail and accuracy while applying standard bookkeeping and accounting procedures.
  • Effective communication skills, expertise in written and verbal communication including correct grammar.

The Davenport Community School District is an Equal Opportunity Employer.

What Davenport Community School District employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply