Essential Job Functions:
Greet members and guests and direct them to the appropriate people.
Answer phone calls in a polite and courteous manner, schedule meetings, and provide professional member support via phone, email, and postage mail as needed.
Create, revise, and distribute banquet event order changes to various departments daily through Jonas software and printouts.
Maintain the Club's master calendar and produce the "Two Weeks at a Glance" with accuracy and attention to detail under the direction of the Catering Director.
Assist the Catering Director and Managers with the preparation and printing of event stationery, including menus, posters, buffet cards, place cards, brochures, and signage
Provide administrative support to ensure efficient operations of Catering Department, including writing and editing documents, copying, binding, and scanning.
Assist with Club events, including check-in, registration, and member seating assistance.
Prepare and distribute communications such as emails, reports, invoices, and departmental correspondence
Coordinate services and communication with outside vendors for Club events and activities.
Maintain office supply inventory by monitoring stock levels, anticipate needed supplies, and coordinating orders as needed
Sort, collate, and distribute incoming and outgoing mail daily.
Maintain organized electronic and physical filing systems in accordance with departmental standards.