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Taft is seeking an Information Management Specialist/Records Specialist to support our Information Governance team.

Taft’s Information Management (IM) Specialists are a part of the Information Governance (IG) program. Their main responsibilities include directly supporting attorneys, case teams, and administrative teams in managing client and firm information per firm standards and processes. Requiring an attention to detail and a commitment to excellent customer service, this position offers an introduction to managing information in the legal environment to those who are new to the field. For those familiar with IM working with Taft will allow Specialists to advance their skills, with opportunities for advancement, within a firm committed to the success of its personnel.

Duties & Responsibilities:

• Support the IG Operations Manager in implementing Taft’s IM standards and processes in assigned office(s)
• • Ensure all onsite containers are indexed and located within the firm’s information tracking application, iCompli
  • Process requests from legal case teams for containers and barcodes
  • Manage all locations designated to the custody of the onsite IM Specialist(s)
• Assist Taft’s Matter Mobility team in processing physical information into and out of any assigned office(s)
• • Collect all physical information associated with a client’s request to transfer the information
  • Review per firm standards and memorialize results in iCompli
  • Index physical information provided to Taft into iCompli
• Assist Taft’s Retention/Disposition team in processing physical information identified as eligible for destruction
• • Collect all physical information identified for destruction
  • Review per firm standards and memorialize results in iCompli
• Provide required metrics on office(s) IM activities
• Support firmwide IM training to office personnel
• Collaborate with the IG Operations Manager and other IM Specialists to improve operations for the firm and  assigned office(s)
• Assist with other duties, as assigned

Requirements:

• Bachelor’s degree or two to three years of professional services experience
• Excellent computer skills – high proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook)
• Experience in Information Management(preferred)
• Ability to work both independently and collaboratively with individuals at all levels and across all Taft offices
• Superior communication skills and excellent attention to detail
• Collaborative, team-oriented approach to work

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.

Careers at Taft
Our employees are people who thrive in a collaborative and fast-paced work environment. Taft’s lawyers and professional staff believe strongly in the value of our legal work. We believe that client service is our first, and most important, job. At Taft, success is measured in more than billable hours. This philosophy allows us to be active participants and leaders in our communities. Taft can help you create a long, rewarding, and meaningful career.

In addition, Taft is a signatory to the American Bar Association Well-Being Pledge, designed to support mental health and overall well-being for Taft’s attorneys and staff through education, firm policies, and intentional workplace culture.

We integrate inclusion into the fabric of what we do. We look for talented, dynamic, and innovative thinkers for our legal team. If you’re interested in joining our team, we encourage you to review our open positions and learn more about our firm.

Inclusion and Opportunity
Taft knows that people with varied experiences bring creative thinking, multiple perspectives, and innovative problem-solving techniques to issues in the practice of law. We are committed to fostering a culture among our attorneys and professional support staff that values different points of view from all team members.

Mentoring and Retention
No matter how talented or well educated, becoming a successful lawyer requires input and support from people who have already achieved that success. Research shows that careers profit from having someone in your corner. We want to be a champion for your career. Learn how Taft supports and emphasizes mentorship programs, as well as individual mentoring and sponsoring for our attorneys.

Professional Development
We grow when our employees thrive, so we make it a priority to provide the tools and resources our team needs to succeed. See how Taft can support your professional growth.