Management Assistant Jobs in San Ramon, CA (NOW HIRING)

Posting Details
Posting Summary
Position Title
1840 - Junior Management Assistant
Posting Type
Wide Distribution
Department
Student Life & Leadership
Campus
Ocean Campus
Location
various
Job Category
Classified
Salary
Salary Steps 1-5
$ 39.7982 - $ 48.1436 /hourly
$ 82,780 - $100,139 /annually,
The position's salary placement shall be at the entrance salary step, except as otherwise provided in the SEIU Local 1021 collective bargaining agreement.
Appointment Type
Classified - Permanent-Exempt
Full Time/Part Time
Full Time
Hours/Week
40
Appointment Schedule
Full Fiscal Year (260 Days)
(STO) School Term/Summer enter number of days
Bilingual Position
No
Special Conditions
Start Date
End Date
Position Description
Once (1) Permanent- Exempt, Full Time, Full Year 260 days position. Permanent-Exempt. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.
This is a grant funded position and is funded on a yearly basis. Hours are subject to change after appointment dependent upon grant (or bond) status.
NOTE: THIS POSITION IS NOT A REMOTE WORK POSITION AND REQUIRES AN OFFICE PRESENCE.
Under the general supervision of the Director of Student Life & Leadership and the Student Engagement Coordinator, the Junior Management Assistant performs professional-level administrative and operational support duties across a variety of functional areas, including office and operations management, fiscal reporting, and the evaluation and development of departmental policies and procedures within the Office of Student Life & Leadership.
This position requires extensive interaction with students, campus partners, and members of the public in a fast-paced environment characterized by frequent interruptions and competing priorities. The Junior Management Assistant serves as a key support resource for Associated Students, student clubs and organizations, and Associated Students-funded Resource Centers, including the Queer Resource Center, Students Supporting Students, and the Family Resource Center.
Job Duties
Please note the duties specified below are representative of the range of duties assigned to the 1840 - Junior Management Assistant class code and not intended to be an inclusive list.
Essential Functions

• Assists in the preparation of fiscal reports (e.g. monitoring expenditures, maintaining budget, reconciling accounts, financial analysis, gathering information, preparing reports, etc.) for the purpose of ensuring compliance with college and departmental policies, rules and regulations.
• Coordinates and manages office calendar at some sites (e.g. meetings, appointments, etc.) for the purpose of scheduling and organizing staff daily activities and responsibilities.
• Maintains a variety of manual and electronic files and/or records (e.g. statistical data, program reports, etc.) for the purpose of ensuring the availability of documentation.
• Manages office and coordinates clerical & technical support activities by assigning and evaluating a variety of clerical/administrative functions, such as, data processing, inventory control, distributing or reproducing reports, performing personnel, purchasing & billing functions, invoices, statements, coordinating building security and maintenance, and facilities management for the purpose of ensuring efficient and effective department operations.
• Manages academic or student support and coordinates clerical & technical support activities (e.g. data processing, inventory control, distributing and/or reproducing reports, purchasing, billing, invoicing, coordinating building security, maintenance and facilities management, etc.) for the purpose of providing or receiving information, supporting the needs of the department, and ensuring completion of assignments within established policies and guidelines.
• Participates in meetings, workshops, trainings, and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Performs management functions (e.g. operations, budget, planning, coordinating, supervising, and/or evaluating activities of assigned staff, etc.) for the purpose of ensuring the accomplishment of department goals.
• Processes payroll for student workers, classified employees, and faculty for the purpose of complying with departmental regulations, procedures and policies in a timely manner.
• Responds to inquiries from a variety of sources (e.g. administrators, department chairs, faculty, students, the public, etc.) for the purpose of providing information and/or providing guidance.
• Supervises staff and the daily operations of classified employees and student workers (e.g. delegating and reviewing work assignments, coordinating duties, assisting with performance evaluations, etc.) for the purpose of ensuring skills and abilities align with program needs and procedures, policies and regulations are followed.
• Trains faculty, classified employees and students in the use of the department systems for the purpose of ensuring appropriate use of system and policies and regulatory guidelines that are utilized in accomplishing assigned functions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department.

Minimum Qualifications
MINIMUM QUALIFICATIONSThese minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.
Education:Possession of a baccalaureate degree from an accredited college or university.
Substitution:Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. One (1) year (2000 hours) of qualifying experience will be considered equivalent to thirty (30) semester units or forty-five (45) quarter units.
Note: College Work Study and Student Lab Aide experience with the District will be considered/ applied as qualifying experience per an agreement made between the District and SEIU. This agreement will allow District students to take advantage of employment opportunities.
Desirable Qualifications
1. Demonstrated ability to interact effectively with diverse student population.
2. Ability to perform written and oral communication skills with a high degree of accuracy, and ability to independently compose letters/memos using correct spelling, grammar, punctuation, composition, text editing and proofreading skills.
3. Demonstrated ability to exercise independent judgment, communicate and interact successfully with students, staff, faculty and administrators.
4. Demonstrated ability to serve in a customer service capacity, both on the telephone, in person, and using electronic communication systems, while exercising tact and diplomacy with emphasis on flexibility and professionalism.
5. Excellent organizational skills; demonstrated ability to successfully follow multiple tasks through to completion; must be able to meet established deadlines while working in an environment with frequent interruptions; ability to prioritize job functions to meet deadlines and ensure smooth workflow.
6. Experience in an educational institution, preferably a community college.
7. Excellent computer skills with demonstrated knowledge of e-mail and software in the areas of word processing, spreadsheet programs and database management, social media, and other relevant technologies.
8. Knowledge of college accounting and budget systems, forms, policies, procedures and functions related to purchasing, inventory and personnel transactions.
9. Experience working with sensitive information and the ability to use discretion and maintain strict confidentiality.
10. Ability to communicate both verbally and in writing in more than one language.
Benefits
Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year's Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year's Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school-term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.
New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).
Application Procedure
To be considered for this position, the following materials must be submitted by the filing deadline. Applications filed without the required documents will be rejected. NOTE: THE EMPLOYMENT HISTORY PORTION OF APPLICATION MUST BE COMPLETED.
1. Completion of online application (start by clicking on "Apply for this Position" button at the top of this page); AND
2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND
3. A current resume summarizing educational background and related work experience; AND4. A current list of three (3) recent employer references with names, addresses, telephone numbers, and e-mail addresses that include supervisors, managers, and coworkers. A minimum of two references must be current or previous supervisors/managers. (If you are among the final candidates, references will be contacted.) AND
5. Educational verification as stated below:
Verification of qualifying education must include copies of transcripts. diplomas, or certificates posting your degree(s) or major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained.
Request for waiver will be considered on a case-by-case basis.
Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the City College of San Francisco Human Resources Department at (415) 452-7660 for evaluation sources.
Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.
Verification of Experience:
Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.
Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.
ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact the Human Resources Department at workrestrictions@ccsf.edu to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.
Selection Procedure/Conditions of Employment
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.
Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with City College of San Francisco and the City and County of San Francisco.
EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Human Resources Department at OCRcompliance@ccsf.edu.
Posting Detail Information
Posting Number
CS00381P
Job Open Date
05/18/2026
Application Review Date
Job Close Date
06/02/2026
Open Until Filled
No
Contact
Jennifer Huynh
Contact Phone/E...