Management Assistant Jobs in Gary, IN (NOW HIRING)

The Assistant Property Manager will assist in overseeing daily operations at our properties, ensuring a positive experience for residents and tenants alike. This role will support the Property Manager in various tasks, including leasing, rent collection, maintenance coordination, and tenant relations. Attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment will contribute to the overall success of our property management efforts.

Responsibilities:

·Tenant Relations: Assist in responding to tenant inquiries and concerns promptly and professionally. Foster positive relationships to enhance tenant satisfaction and retention. Organize and implement tenant retention programs.

·Leasing and Marketing: Support leasing efforts by conducting property tours, processing applications, and assisting with marketing initiatives to attract prospective tenants.

·Team Support: Supervise, train and support all property team members.

·Rent Collection: Assist in monitoring rent payments and ensure timely collection. Address delinquencies and initiate necessary actions as per company policies. Assist with renewal process.

·Maintenance Coordination: Coordinate with maintenance staff and contractors to address repair and maintenance issues promptly. Conduct regular property inspections to ensure safety and cleanliness standards are met.

·Administrative Support: Assist in maintaining accurate records of leases, tenants, and financial transactions. Prepare reports as needed for the Property Manager and executive team.

·Compliance: Ensure properties comply with local, state, and federal regulations. Stay informed about changes in property management laws and regulations.

·Financial Management: Assist in budget preparation and monitor expenses. Support the Property Manager in achieving financial goals and maximizing property revenue.

Required Skills:

·Previous experience in property management or real estate preferred.

·Strong organizational and time management skills.

·Excellent verbal and written communication abilities.

·Proficiency in property management software (e.g., Yardi, AppFolio) and MS Office Suite.

·Ability to work independently and collaboratively within a team.

Education:

·Bachelor's degree in business administration, real estate, property management, or related field; or on the job experience from which comparable knowledge and skills have been acquired

Physical Requirements:

·Prolonged periods sitting at a desk and working on a computer.

·Assistant Property managers often need to move around the properties they manage, which may involve walking, climbing stairs, or navigating different types of terrain. They should be able to move comfortably and safely throughout the property.

·Assistant Property managers may need to lift and carry various items, such as maintenance supplies, equipment, or small furniture items. Being able to lift and carry moderate weights safely is important.

·Assistant Property managers may need to perform tasks that require manual dexterity, such as operating tools, handling keys and locks, or performing minor repairs and maintenance.

Note: This job description is intended to outline the general responsibilities and requirements of the position. Duties may vary depending on the specific needs of the property and may be subject to change.

Having been in the residential property management business for over 40 years, Group Fox is proud to be a Chicago original. We are a leading residential Management Company known for our innovative projects in the real estate industry.

Group Fox strives to bring residents a variety of apartments, led by a team of professionals who understand that customer service is the staple of our business. We focus on providing quality homes for our residents while positively impacting the communities we serve. We are a leading Management Company known for our innovative projects in the real estate industry. Our team is driven by excellence and dedicated to delivering high-quality results.

At Group Fox, we value our team members and are committed to providing a supportive work environment. We offer competitive salaries, comprehensive benefits, and opportunities for professional development. Join us in making a positive impact on our residents’ lives!

Group Fox provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Group Fox complies with applicable federal, state, and local laws, including fair employment practices and equal employment opportunity when conducting recruiting and hiring, governing non-discrimination in employment in every location in which the company has facilities.