Management Assistant Jobs in Boca Raton, FL (NOW HIRING)

Florida Crystals Corporation is a fully integrated cane sugar company. Florida Crystals regeneratively farms sugarcane and rice in South Florida, where it owns two sugar mills, a sugar refinery, a packaging and distribution center, Florida's only rice mill, a compost facility, and one of the largest renewable power plants of its kind in the U.S., which uses sugarcane fiber to generate eco-friendly energy that powers its sugar operations. Florida Crystals owns one of the largest Regenerative Organic Certified farms in the U.S. and its Florida Crystals products are the only ROC sugar grown and milled sugar in the country. Florida Crystals owns ASR Group International, Inc., a holding company that conducts operations through its subsidiaries. The ASR Group family of companies make up the world's largest refiner and marketer of cane sugar. Florida Crystals is headquartered in West Palm Beach, Florida. Learn more at www.FloridaCrystalsCorp.com.

OVERVIEW

The Assistant Cash Manager supports the Cash Manager in daily cash management operations and serves as a reliable backup in the Cash Manager's absence. This role is responsible for monitoring daily cash needs, administering certificates of deposit, maintaining banking relationships, resolving discrepancies, and ensuring accurate recording of cash activity within the SAP accounting system.

DETAILED ROLES & RESPONSIBILITIES

• Assist the Cash Manager with daily cash management activities and act in their absence as needed.
• Determine daily cash needs, including the investment of excess cash or redemption of funds to meet operational requirements.
• Maintain and update cash and stock investment portfolios.
• Administer all Certificates of Deposit (CDs), including completion and submission of required banking documentation.
• Track certificate of deposit interest activity and investigate discrepancies.
• Download prior-day bank activity from banking platforms and resolve discrepancies.
• Initiate wire transfers, book transfers, stop payments, and maintain bank account documentation and signatory records.
• Maintain deposit records and complete monthly reconciliations.
• Accurately post cash management activity into the SAP accounting system.
• Communicate regularly with internal teams and bank representatives.

WORK EXPERIENCES

• Minimum of 2 years' experience as an Administrative Assistant.
• Minimum of 1 year experience within the banking industry.
• Experience with banking products such as zero balance accounts, lockboxes, positive pay, and sweeps.
• Experience with Access and/or FoxPro databases preferred.
• Proficiency in Microsoft Office and Adobe Acrobat Writer preferred.

EDUCATION REQUIREMENTS

• Associate's degree with an emphasis in Finance, Banking, or Accounting. Minimum GPA of 3.0 or better.

SUPERVISORY RESPONSIBILITY

• This position does not have direct supervisory responsibility.

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

Core Competencies:

• • Analytical Thinking & Decision Making - Identifies and understands trends and/or issues; connects data points through analysis to arrive at a logical conclusion.
  • Business & Financial Acumen - Demonstrates knowledge and understanding of the financial, accounting, marketing and operational functions of our organization; interpreting and applying understanding of key financial indicators to make better corporate decisions.
  • Effective Communication - Expresses ideas and information in a clear and concise manner by tailoring one's message to fit the interests and needs of the audience.
  • Customer Orientation - Keeps internal and/or external customer(s) in mind at all times.  Strives to proactively address customer concerns and needs.  Assists business partners and customers to achieve their work goals via application of their own skills and knowledge; strives to provide consistent customer satisfaction.
  • Establishes Trust - Gaining the confidence and faith of others by actions and words that promote being honest, forthcoming, integrous and vulnerable.
  • Problem-Solving - Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
  • Results Orientation & Accountability - Takes accountability, identifies, executes and drives actions to consistently achieve desired results.
  • Teamwork & Collaboration - Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others.

Individual Contributor:

• • Adaptability/Flexibility - Maintaining effectiveness in varying environments and with different tasks, responsibilities and people.
  • Continuous Improvement - Establishes methods and utilizes specialized techniques to monitor and improve performance of systems and processes.
  • Self-Development - Seeks feedback on one's strengths and weaknesses and initiates activities to increase or enhance their knowledge, skills, and proficiency in order to perform more effectively or enhance their career

LOCATION OF ROLE

West Palm Beach, Florida

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law.  All employment is decided on the basis of qualifications, merit, and business need.