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Management Assistant Jobs in Pennsylvania (NOW HIRING)

The Pennsylvania State University

AND POSITION REQUIREMENTS Penn State Athletics is looking for Events Management Assistants. Responsibilities include: * Assist with setup and tear down of events in Rec Hall * Assist with game ...

Ramboll

Project Management Assistant

Blue Bell, PA

Your new role The Project Management Assistant supports delivery of EPC projects by establishing and maintaining robust project controls for cost, schedule, forecasting, and reporting. This role ...

Ramboll

Project Management Assistant

Blue Bell, PA · On-site

Your new role The Project Management Assistant supports delivery of EPC projects by establishing and maintaining robust project controls for cost, schedule, forecasting, and reporting. This role ...

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All JobsManagement JobsManagement Assistant JobsManagement Assistant Jobs in Pennsylvania

Management Assistant information

See Pennsylvania salary details

$29.1K

$48.5K

$69.7K

How much do management assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for management assistant in Pennsylvania is $48,513.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,100.00 and $48,600.00 per year, depending on experience, location, and employer.

What does a management assistant do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What does a management assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.

What are the key skills and qualifications needed to thrive as a management assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What are some typical challenges management assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

More about Management Assistant jobs

What are the most commonly searched types of Management jobs in Pennsylvania?

The most popular types of Management jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Management Assistant jobs?

Cities in Pennsylvania with the most Management Assistant job openings:

Management Assistant jobs near you
Infographic showing various Management Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $48,513 per year, or $23.3 per hour.

Project Management Assistant

Whitman, Requardt & Associates, LLP

York, PA • On-site

Full-time

Medical, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! 

Whitman, Requardt & Associates, LLP (WRA) is seeking an energetic, highly organized, and detail-oriented Project Management Assistant to join our team in York, PA. This position will support our Pennsylvania, Florida, and National Practices by providing project and contract administration support throughout the entire project lifecycle, from post-award and contract setup through closeout.

The successful candidate will work closely with Project Managers, Practice Leaders, Contracts, Accounting, and other internal stakeholders to help projects be financially successful, contractually compliant, and efficiently managed.

Responsibilities

The responsibilities of this position include, but are not limited to, the following:

Project Financial Management Support

  • Assist with the development and preparation of project price proposals and fee estimates.
  • Support project setup and maintenance activities following contract award.
  • Monitor project performance and financial data to assist Project Managers with project delivery.
  • Assist with project budget tracking, forecasting, and budget reallocation.
  • Review monthly invoicing packages for accuracy and completeness prior to client submission.
  • Coordinate with Accounting and Project Managers to resolve invoicing and project financial issues.
  • Assist with project closeout activities, including final invoicing and contract completion requirements.

Contract Administration Support

  • Draft subconsultant agreements utilizing WRA standard contract templates.
  • Coordinate contract review and negotiation activities between WRA, subconsultants, and project teams.
  • Track agreement status and maintain contract documentation from project initiation through execution.
  • Maintain organized project and contract files in accordance with company procedures.
  • Assist in monitoring contract requirements, key deliverables, and project documentation.

Project Manager Support

  • Provide administrative and project coordination assistance to Project Managers as needed.
  • Assist with project reporting, schedule updates, and status tracking.
  • Coordinate project-related documentation and communications.
  • Support special projects and operational initiatives as assigned.

Requirements:

  • Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field.
  • 0-4 years of relevant experience
  • Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Ability to work independently while collaborating effectively with diverse project teams.

Preferred Qualifications

  • Prior experience supporting project management, finance, accounting, contract administration, or professional services operations.
  • Familiarity with project financial management, budgeting, or invoicing processes.
  • Experience working in an engineering, architecture, consulting, or construction-related environment.
  • Experience with Deltek Vision/Vantagepoint or similar project accounting software is a plus.

Required Submissions:

  • Resume
  • A copy of current, or most recent, school transcript (If you are applying via a 3rd party site that does not allow attachments, please email transcript to careers@wrallp.com)

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

  • Flexible work schedule options
  • Competitive salary
  • Leave accrual and paid holidays
  • Healthcare benefits
  • Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
  • Flexible spending accounts for medical and dependent care reimbursement
  • 401(k) Retirement Plan
  • Tuition Reimbursement
  • Employee Assistance Program
  • Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws. 

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

 ***** Not accepting resumes from 3rd party recruiters for this position *****


 Position #  3252

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