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Mailroom Operations Manager Jobs in Florida (NOW HIRING)

Mission Hospital

Office Assistant

Sunrise, FL · On-site

$16 - $21/hr

Job Summary and Qualifications JOB TITLE - Office Assistant SUPERVISOR - Facilities Manager SUPERVISES - None ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO : * Mailroom Operations Back-Up ...

Mission Hospital

Office Assistant

Sunrise, FL

$16 - $21/hr

Job Summary and Qualifications JOB TITLE - Office Assistant SUPERVISOR - Facilities Manager SUPERVISES - None ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO: * Mailroom Operations Back-Up ...

Mission Hospital

Office Assistant

Sunrise, FL

$16 - $21/hr

Job Summary and Qualifications JOB TITLE - Office Assistant SUPERVISOR - Facilities Manager SUPERVISES - None ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO: * Mailroom Operations Back-Up ...

Aston Carter

Operations Assistant

Jacksonville, FL · On-site

$18/hr

This role provides front desk reception, administrative support, and mailroom coordination in a ... Manage incoming and outgoing mail, packages, and courier deliveries. * Scan, organize, and maintain ...

Docufree Corporation

Site Manager

Orlando, FL · On-site

$55K - $60K/yr

Core Responsibilities Operations & Production Management * Workflow Oversight: Direct end-to-end ... digital mailroom. Docufree' award winning SaaS platform has a strong presence in the Legal ...

The University of Tampa

Part-Time Mail Clerk

Tampa, FL · On-site

$14.50 - $17.75/hr

... and weekend operation of our mailroom. This role includes processing incoming/outgoing mail ... Ability to work independently and manage time efficiently. Strong attention to detail with frequent ...

University of Tampa

Part-Time Mail Clerk

Tampa, FL · On-site

$14.50 - $17.75/hr

... and weekend operation of our mailroom. This role includes processing incoming/outgoing mail ... management and operation of the parcel locker system. 5. Maintain records and logs related to mail ...

University of Tampa

Part-Time Mail Clerk

Tampa, FL · On-site

$15 - $18.50/hr

... and weekend operation of our mailroom. This role includes processing incoming/outgoing mail ... management and operation of the parcel locker system. 5. Maintain records and logs related to mail ...

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Mailroom Operations Manager information

What are the key skills and qualifications needed to thrive as a mailroom operations manager?

To thrive as a Mailroom Operations Manager, you need expertise in mail distribution processes, logistics coordination, and staff supervision, often supported by a background in business administration or logistics management. Familiarity with mail tracking systems, shipping software, and safety protocols is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for leading teams and ensuring accuracy. These competencies are vital for maintaining efficient mailroom operations, minimizing errors, and supporting overall business workflow.

What does a mailroom operations manager do?

A Mailroom Operations Manager oversees the daily operations of a company's mailroom, ensuring the efficient and secure handling, sorting, and distribution of incoming and outgoing mail and packages. They supervise mailroom staff, implement policies and procedures, manage budgets, and ensure compliance with postal regulations. Additionally, they may be responsible for selecting and maintaining mailroom equipment, coordinating with courier services, and optimizing workflow for timely delivery within the organization.

What are some common challenges faced by mailroom operations managers, and how can they be addressed?

Mailroom Operations Managers often encounter challenges such as managing high mail volumes, ensuring timely delivery, and maintaining accuracy in sorting and distribution. Additionally, they must adapt to evolving technologies and security protocols, as well as lead a team that may include both full-time and temporary staff. To address these challenges, successful managers implement efficient workflow processes, invest in staff training, and utilize mail tracking systems to monitor performance and minimize errors.

What is the difference between Mailroom Operations Manager vs Mail Clerk?

AspectMailroom Operations ManagerMail Clerk
ResponsibilitiesOversees mail processing, manages staff, ensures security, and maintains mailroom operationsSorts, distributes, and handles incoming and outgoing mail
CredentialsHigh school diploma or equivalent; experience in mailroom or logistics; leadership skillsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentOffice or mailroom setting, supervising staffMailroom or office environment, performing manual tasks
Industry UsageCommon in large organizations, corporate offices, government agenciesFound in various organizations, including corporate, healthcare, and government

The Mailroom Operations Manager typically oversees the entire mailroom process, managing staff and operations, while the Mail Clerk focuses on sorting and distributing mail. The manager role requires leadership skills and experience, whereas the clerk role is more task-oriented. Both roles are essential in ensuring efficient mail handling within organizations.

What are popular job titles related to Mailroom Operations Manager jobs in Florida? For Mailroom Operations Manager jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Mailroom Operations Manager jobs in Florida look for? The top searched job categories for Mailroom Operations Manager jobs in Florida are:
What cities in Florida are hiring for Mailroom Operations Manager jobs? Cities in Florida with the most Mailroom Operations Manager job openings:
Mailroom Operations Manager jobs near you

Legal Office Services

Metasys Technologies

Boca Raton, FL • On-site

Other

Posted 22 days ago

Job description

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.
Role- Legal Office Services
Location- Boca Raton, FL 33431
Duration- 5+ months (temp to hire)
Shift- Mon -Fri (8 AM - 5 PM)
Daily responsibilities will include office copy/print and inbound/outbound mail. Candidates should be high-quality and have a polished/professional demeanor and appearance. Technical aptitude is required as the worker will need to be able to set up conference calls with laptops. Candidates must also have strong written and verbal communication skills.
We are really looking for candidates that can demonstrate the following:
-Experience working in a legal office environment
-Work history demonstrating stability, job longevity is important
-Office Copy/Print Competencies
-Strong computer skills and technical aptitude
-Able to be on their feet for an extended period of time
-Non-administrative duties are primary in this role(not a sit-down job)
Key Responsibilities

  • Operate high-volume copiers, printers, scanners, and multifunction devices.
  • Perform copying, printing, scanning, binding, finishing, laminating, hole punching, stapling, and document assembly.
  • Complete quality control checks on all print jobs before delivery.
  • Process confidential legal documents with a high level of accuracy.
  • Perform OCR processing, PDF conversion, file formatting, and document preparation.
  • Complete FTP file transfers and electronic document management.
  • Sort, distribute, and deliver incoming mail and packages.
  • Process outgoing mail using USPS, FedEx, Client, and courier services.
  • Apply appropriate postage and maintain shipping records.
  • Receive deliveries and verify packing slips for accuracy.
  • Maintain shipping, receiving, and billing logs.
  • Coordinate deliveries within the office and designated locations.
  • Set up conference rooms and meeting spaces.
  • Assist with laptop and conference call setup.
  • Support office moves and building services as assigned.
  • Maintain office supplies and inventory.
  • Ensure copier areas remain clean, organized, and fully stocked.
  • Perform routine copier inspections and preventative maintenance.
  • Clear paper jams and troubleshoot equipment issues.
  • Coordinate service requests with technicians.
  • Maintain equipment service and meter logs.
  • Provide exceptional customer service to attorneys, partners, paralegals, legal secretaries, and executive staff.
  • Communicate professionally in person, over the phone, and via email.
  • Prioritize multiple assignments while meeting tight deadlines.
  • Handle highly confidential legal documents with discretion and accuracy.

Required Qualifications
  • High School Diploma or GED.
  • 1-2 years of related Office Services experience.
  • Minimum 2 years of legal office or law firm experience strongly preferred.
  • Experience with high-volume copy, print, scanning, and mailroom operations.
  • Knowledge of shipping and receiving procedures.
  • Strong computer and technical skills.
  • Excellent written and verbal communication skills.
  • Strong customer service and interpersonal skills.
  • Ability to stand and walk for extended periods.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.
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About Metasys Technologies

Sourced by ZipRecruiter

For nearly two decades, Metasys Technologies has built relationships with some of the most successful global organizations and have been recognized for our growth (Inc. 5000 Fastest Growing Private Companies in America), our commitment to diversity (National Minority Supplier Diversity Council Supplier of the Year), and our culture (Atlanta Business Chronicle Top Place to Work). Simply put, we are passionate about talent and want to help you achieve your goals. We believe that the best of work in the future will be completed in environments that think beyond systems and where people matter.

Industry

It services

Company size

201 - 500 Employees

Headquarters location

Atlanta, GA, US

Year founded

2000

Social media

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