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Mailroom Associate Jobs in Needham, MA (NOW HIRING)

K2services

Office Services Associate

Boston, MA · On-site

$27/hr

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office ... hospitality, mailroom, records management, or reprographics. * Strong customer service and ...

WeWork - Boston, MA, US

Front Desk Associate, 33 Arch

Boston, MA · On-site

$15.25 - $19.50/hr

Front Desk Associate At WeWork, we provide flexible workspace solutions to help businesses of all ... Know and be able to explain WeWork policies and procedures around mail and mailroom. * Monitor our ...

Suffolk University

Area Coordinator

Boston, MA · On-site

... Mailroom employees within the residence halls. In addition to co-managing University-owned ... Under the direction of the Associate Director of Residential Education (ADRE), collaborate with ...

WeWork

Front Desk Associate, 501 Boylston St

Boston, MA · On-site

$15.25 - $19.50/hr

About the Opportunity As a Front Desk Associate, you'll be the heart and "face" of WeWork ... Know and be able to explain WeWork policies and procedures around mail and mailroom. * Monitor our ...

Ropes & Gray

Legal Administrative Clerk

Boston, MA · On-site

$18.50 - $23.75/hr

Review and process associate expense reports for accuracy, completeness, and policy compliance ... Coordinating with mailroom on scanning, mailing, and returning proof of receipt to paralegal ...

Ropes & Gray

Legal Administrative Clerk

Boston, MA · On-site

$18.50 - $23.75/hr

Review and process associate expense reports for accuracy, completeness, and policy compliance ... Coordinating with mailroom on scanning, mailing, and returning proof of receipt to paralegal ...

Ropes & Gray

Legal Administrative Clerk

Boston, MA · On-site

$18.50 - $23.75/hr

Review and process associate expense reports for accuracy, completeness, and policy compliance ... Coordinating with mailroom on scanning, mailing, and returning proof of receipt to paralegal ...

Adecco

Document Specialist

Canton, MA · On-site

$22/hr

Track packages and coordinate courier services * Assist with mailroom and document-processing ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

Suffolk

Area Coordinator

Boston, MA · On-site

Under the direction of the Associate Director of Residential Education (ADRE), collaborate with ... Co-develop and train ROAs on effective policies and procedures for residential mailroom operations.

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All JobsMailroom Associate JobsMailroom Associate Jobs in Needham, MA

Mailroom Associate information

See Needham, MA salary details

$12

$19

$23

How much do mailroom associate jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for mailroom associate in Needham, MA is $19.08, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $19.90 per hour, depending on experience, location, and employer.

What is a mailroom associate?

Mailroom Associates are professionals responsible for handling incoming and outgoing mail and packages within an organization. They sort, distribute, and process mail, ensure timely delivery to different departments, and may also operate mailroom equipment such as postage meters and scanners. In addition to these tasks, Mailroom Associates often maintain records of shipments, track deliveries, and assist with administrative duties related to mail services. Their role is essential for efficient communication and document flow within a company.

What are the key skills and qualifications needed to thrive as a mailroom associate, and why are they important?

To thrive as a Mailroom Associate, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and package tracking software is typically required. Reliability, time management, and effective communication are essential soft skills for success in this role. These abilities ensure accurate and timely distribution of mail and packages, supporting smooth business operations.

What are some common challenges mailroom associates face and how can they be managed?

Mailroom Associates often manage high volumes of incoming and outgoing mail, which can be challenging during peak periods or when handling time-sensitive materials. Staying organized and adhering to efficient sorting and tracking processes can help manage workload and prevent errors. Additionally, adapting to evolving technology, such as mailroom automation systems, is increasingly important. Proactive communication with team members and other departments also helps ensure timely and accurate mail distribution.

What is the difference between Mailroom Associate vs Courier?

AspectMailroom AssociateCourier
CredentialsHigh school diploma or equivalent; basic organizational skillsDriver's license; sometimes a clean driving record
Work EnvironmentIndoor mailroom or office settingOn the road, delivering packages and documents
Industry UsageCorporate, government, educational institutionsLogistics, delivery services, retail
Common Search IntentJob duties, requirements, salaryDelivery routes, driving requirements, pay

The Mailroom Associate primarily handles incoming and outgoing mail within an organization, working indoors in an office environment. In contrast, a Courier is responsible for delivering packages and documents, often on the road. While both roles involve handling mail and parcels, the Mailroom Associate focuses on internal logistics, whereas the Courier emphasizes external delivery services.

Is a mailroom associate job a good entry level position?

A mailroom associate position is typically considered an entry-level job that requires minimal prior experience. It involves tasks such as sorting, delivering, and managing mail, often requiring basic organizational skills and physical activity. This role can provide foundational workplace skills and may serve as a stepping stone to other administrative or logistics positions.

What job categories do people searching Mailroom Associate jobs in Needham, MA look for?

The top searched job categories for Mailroom Associate jobs in Needham, MA are:

What cities near Needham, MA are hiring for Mailroom Associate jobs?

Cities near Needham, MA with the most Mailroom Associate job openings:

Mailroom Associate jobs near you
Infographic showing various Mailroom Associate job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,681 per year, or $19.1 per hour.

Client Service Associate (Mail & Shipping/Receiving)

Lowell, MA • On-site

SPS North America
See more jobs at SPS North Americaexternal

$19.50 - $21.50/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Keep Operations Running Smoothly Behind the Scenes

If you're hands-on, organized, and thrive in a fast-paced environment, this role is for you. As a Client Services Associate, you'll support daily office operations through mail handling, print services, and workplace coordination.

From managing deliveries to maintaining essential supplies, your work ensures the office runs efficiently and teams have what they need to stay productive.

Why This Role Matters

This role plays a key part in maintaining the flow of daily operations. By ensuring accurate mail distribution, timely processing of requests, and well-managed workspaces, you help create a reliable and efficient environment.

What You'll Do

Mail & Shipping Operations

  • Receive, sort, and distribute inbound mail and packages.
  • Process outgoing shipments using postage and shipping systems.
  • Track deliveries and maintain accurate records using scanning tools and tracking systems.
  • Respond to inquiries related to mail and package status.

Print & Office Support

  • Fulfill basic print and document requests.
  • Provide light support for copier equipment, including toner replacement and upkeep.

Workplace & Inventory Support

  • Monitor and replenish paper and office supplies in copy/mail areas.
  • Maintain clean, organized mailrooms and service areas.
  • Assist with meeting room setups, office moves, and workplace support tasks as needed

Operational Support

  • Communicate with employees regarding deliveries and service requests.
  • Crosstrain across mailroom functions and support additional operational needs.
  • Follow all safety, security, and company procedures.
  • Assist with additional tasks as assigned.
What You Bring
  • Strong communication and customer service skills
  • Ability to work independently and stay organized
  • Familiarity with shipping/receiving processes (preferred)
  • Comfort using basic office systems and Microsoft Office
  • Hands-on, reliable, and adaptable in a dynamic environment
Qualifications
  • High school diploma or equivalent required
  • 2+ years of relevant experience preferred
  • Experience with handheld scanners, pallet jacks, or carts (preferred)
  • Ability to work assigned hours, including occasional overtime
Physical Requirements
  • Ability to lift and move packages (20–40 lbs. frequently; up to 60 lbs. with carts)
  • Ability to stand, walk, bend, and move throughout the day
  • Comfortable working in varying environmental conditions
  • Ability to perform manual tasks and operate office equipment

Compensation: 
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range
$19.50—$21.50 USD

WHAT WE OFFER

  • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
  • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
  • We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
  • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account.  PTO allows employees to take approved time off for any reason.
  • Bonuses: Are available for employee and client referrals for current employees.
  • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
    • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.