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Mailing Assistant Jobs in Kentucky (NOW HIRING)

- Zoetis Belgium S.A.

Lab Assistant

Louisville, KY · On-site

Lab Assistant Schedule: Shift: Tues- Sat 1am- 9:30am The Lab Assistant within the Global ... mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume ...

Abaxis

Lab Assistant

Louisville, KY · On-site

Lab Assistant Schedule: Shift: Tues- Sat 1am- 9:30am The Lab Assistant within the Global ... mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume ...

Zoetis, Inc.

Lab Assistant

Louisville, KY · On-site

Lab Assistant Schedule: Shift: Wednesday-Saturday 3:00am - 11:30am; Sunday 5pm-1:30am The Lab ... mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume ...

Abaxis

Lab Assistant

Louisville, KY · On-site

Lab Assistant Schedule: Shift: Wednesday-Saturday 3:00am - 11:30am; Sunday 5pm-1:30am The Lab ... mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume ...

- Zoetis Belgium S.A.

Lab Assistant

Louisville, KY · On-site

Lab Assistant Schedule: Shift: Wednesday-Saturday 3:00am - 11:30am; Sunday 5pm-1:30am The Lab ... mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume ...

Daimler Truck North America LLC.

$60 - $80/hr

Coordinate notary, mailing, scanning, and document distribution needs. Help ensure legal matters ... Backup Support for other Executive Assistants: Provide assistance to fellow executive assistants as ...

Thomas Built Buses, Inc.

$60 - $80/hr

Coordinate notary, mailing, scanning, and document distribution needs. Help ensure legal matters ... Backup Support for other Executive Assistants: Provide assistance to fellow executive assistants as ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Kentucky?

The most popular types of Mailing jobs in Kentucky are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Kentucky as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant II/Advancement Office

Kentucky Community and Technical College System

Cumberland, KY • On-site

$37K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Kentucky Community & Technical College System rating

8.0

Company rating: 8.0 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

191st of 631 rated colleges and universities

Job description

Administrative Assistant II/Advancement Office
Job no: 496806
Work type: Full-time
Location: Cumberland, KY
Categories: Staff
Title: Administrative Assistant II/Advancement Office
Salary: $37,944.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Southeast KY Community & Technical College
Campus Location: Southeast Cumberland C.C.
Department: Advancement
Total Rewards
Southeast KY Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
  • Exceptional health care, vision, and dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary
Provides comprehensive administrative, financial, and operational support for the Southeast Education Foundation and Office of Institutional Advancement, ensuring the effective management of foundation activities, donor records, gift processing, budgets, and board operations.
The position is responsible for maintaining accurate financial and donor data, supporting compliance and reporting requirements, coordinating events and community engagement initiatives, and contributing to the overall success of fundraising, advancement, and foundation objectives.
Job Duties:
Administrative Support
• Serve as administrative support to the Southeast Education Foundation and Office of Institutional Advancement.
• Support Foundation Board operations, including scheduling meetings, preparing agendas and materials, recording minutes, and coordinating board and committee activities.
• Maintain departmental calendars, schedule and confirm appointments and meetings, and coordinate travel arrangements as needed.
• Organize office operations and maintain office supply inventory.
• Assist with special projects, events, and initiatives as assigned.
• Serve on committees and work groups as assigned.
• Perform other administrative duties as assigned by the supervisor.
Budget & Financial Administration
• Manage department, endowment, and gift account budgets, including tracking expenditures and maintaining supporting documentation.
• Process financial documentation and transactions according to college, foundation, and audit requirements.
• Assist with financial reconciliations and maintenance of accurate fiscal records.
Gift Processing
• Oversee gift processing, including collection, recording, accounting, reconciliation, and reporting of charitable contributions using Blackbaud Raiser's Edge and Foundation QuickBooks systems.
• Prepare records and documentation for reports, audits, and compliance activities.
Donor Records & Database Management
• Maintain accurate electronic and paper donor records in coordination with the KCTCS System Office.
• Update, maintain, and audit donor database records.
• Generate reports, queries, mailing lists, and donor information as requested.
• Ensure confidentiality and integrity of donor data.
Events & Foundation Operations
• Assist with planning and execution of foundation, advancement, alumni, donor, and community engagement events.
• Coordinate event logistics, vendors, volunteers, registrations, communications, and post-event follow-up activities.
• Support special projects and initiatives that advance the mission of the Southeast Education Foundation and SKCTC.
Minimum Qualifications:
Associate's degree - business or general studies or equivalent.
Preferred Qualifications:
Associate's degree - business or general studies or equivalent.
Additional Skills Requested:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Advertised: 24 Aug 2026 Eastern Daylight Time
Applications close: 08 Sep 2026 Eastern Daylight Time
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