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Mailing Assistant Jobs in Florida (NOW HIRING)

Grimaldi Law Firm

Legal Assistant

Hollywood, FL

$20/hr

Grimaldi Law Firm is seeking a motivated and detail-oriented Legal Assistant to join our team ... Scanning, mailing, and printing documents. * Client Interaction: Greeting clients and visitors with ...

5TH HQ LLC

HR/Payroll Assistant

Plantation, FL · On-site

$19.25 - $25.50/hr

Join our team as a detail-oriented HR Assistant with payroll experience. You will be responsible ... With our partner company's 64-year track record of excellence in the printing, mailing, and ...

JobTracks

Admin Assistant/ Mail Clerk

Clearwater, FL · On-site

$15.75 - $20/hr

They sort mail by category, ensure correct labeling, keep track of mailing supplies and inventory, and maintain accurate records of mail, packages, and other items

McNichols

Executive Assistant

Tampa, FL

We have an opportunity for an Executive Administrative Assistant to join our HOLE team. The ... copying, scanning, mailing, and document assembly Qualifications * Minimum 5 years of ...

MORLA LAW GROUP

Be Seen First

Administrative Assistant - Bilingual (Spanish)

Tampa, FL · On-site

$40K - $45K/yr

We are seeking an experienced, fully bilingual (English/Spanish) Administrative Assistant to ... mailing logs. * Provide general administrative support to attorneys and paralegals, including ...

ABF Freight

Operations Assistant, Part-time

Sarasota, FL · On-site

The Operations Assistant, Casual performs a combination of clerical duties that require knowledge ... Prepare envelops and packages for mailing * Open and route incoming mail, answer correspondence and ...

First Federal Bank

Loan Officer Assistant

Pensacola, FL · On-site

$35K - $48K/yr

Supports individual team members with copying, mailing packages, letters, etc. * Sets and carries ... Loan Officer Assistants are required to have a confirmed NMLS # with First Federal Bank (FFB) and ...

First Federal Bank

Loan Officer Assistant

Pensacola, FL · On-site

$35K - $48K/yr

Supports individual team members with copying, mailing packages, letters, etc. * Sets and carries ... Loan Officer Assistants are required to have a confirmed NMLS # with First Federal Bank (FFB) and ...

First Federal Bank

Loan Officer Assistant

Pensacola, FL · On-site

$35K - $48K/yr

Supports individual team members with copying, mailing packages, letters, etc. * Sets and carries ... Loan Officer Assistants are required to have a confirmed NMLS # with First Federal Bank (FFB) and ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Florida?

The most popular types of Mailing jobs in Florida are:

What cities in Florida are hiring for Mailing Assistant jobs?

Cities in Florida with the most Mailing Assistant job openings:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Grimaldi Law Firm

Hollywood, FL

$20/hr

Full-time

Posted 4 days ago

Job description

Looking to launch your legal career and gain hands-on experience, work directly with attorneys, and grow in a professional environment where your work truly matters? Grimaldi Law Firm is seeking a motivated and detail-oriented Legal Assistant to join our team full-time, IN PERSON, at our New office in Hollywood, Florida.

The successful candidate will leverage strong organizational and legal skills to prepare and maintain estate planning documents, assist with client intake, support attorneys with filings and legal research, and ensure accuracy and consistency across all case materials. If you are looking to play an essential role at a firm where your work truly matters and helps families plan for the future, we encourage you to apply.

Compensation:

$20 hourly


Responsibilities:
  • Document Management: Scanning, mailing, and printing documents.
  • Client Interaction: Greeting clients and visitors with professionalism and courtesy.
  • Scheduling: Assisting with appointment scheduling and calendar management.
  • Timekeeping: Clocking schedules for staff and ensuring accurate time records.
  • Office Maintenance: Keeping the office clean and organized.
  • Administrative Support: Performing various administrative tasks to support the office’s daily operations.

Qualifications:

  • Education: Fresh graduates or current college students, preferably in a related field.

  • Skills: Excellent organizational and multitasking abilities, strong communication skills, and attention to detail.

  • Experience: Prior experience in a law firm or office setting is a plus, but not required.

  • Attributes: Proactive, reliable, and eager to learn and grow in a professional setting.

  • Bilingual: A plus, but not required.

Benefits:

  • Professional Experience: Gain hands-on experience in a legal office environment.

  • Mentorship: Work closely with experienced legal professionals.

  • Flexible Hours: Accommodating schedule to fit around college commitments (if applicable).

  • Growth Opportunities: Potential for growth and advancement within the firm.

The role requires you to work on-site at our office (NOT A REMOTE POSITION).

Pay: $20 / hour

Type: Full-Time

If you are a motivated individual looking to kickstart your career in the legal field, we encourage you to apply!


About Company

Grimaldi Law Firm is a dedicated Estate Planning law firm committed to helping individuals and families protect their futures with confidence. Our team provides personalized legal guidance in estate planning, wills, trusts, probate, and asset protection, delivering compassionate and professional service every step of the way.

At Grimaldi Law Firm, we combine experienced legal counsel with advanced technology to ensure clear communication and a seamless client experience. Our team keeps clients informed and connected throughout the entire process with proactive updates and responsive support.