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Mailing Assistant Jobs in Florida (NOW HIRING)

Collabera

Accounts Payable Coordinator

Weston, FL · On-site

$19.25 - $25.25/hr

Prepare supplier checks for mailing. Assist with month end reconciliations and reports. Assist co-workers in administering accounts payable functions. Number of Employees Supervised: Direct and ...

Acrisure

Claims Support Specialist

Bradenton, FL · On-site

Prepare letters, forms, and claim-related documents for mailing * Assist with incoming and outgoing mail processing * Maintain organized electronic records and documentation * Support claims ...

Acrisure

Document Management Specialist

Bradenton, FL · On-site

Prepare letters, forms, and claim-related documents for mailing * Assist with incoming and outgoing mail processing * Maintain organized electronic records and documentation * Support claims ...

Campbell Property Management

Admin Assistant

Jupiter, FL · On-site

$25/hr

Complete certified mailing request * Assist with regional mailing request * Complete property ordering request and completecredit card reconciliation * Maintain accurate records and filing systems ...

FastSigns

Visual Communications Assistant

Pompano Beach, FL · On-site

$38K - $52K/yr

Copy and file documents, work orders, estimates, invoices, etc., as needed. * Assist the sales team as needed (i.e.: by contacting customers when orders are ready for pickup, labeling and mailing ...

FastSigns

Visual Communications Assistant

Boca Raton, FL · On-site

$18 - $24/hr

Copy and file documents, work orders, estimates, invoices, etc., as needed. * Assist the sales team as needed (i.e.: by contacting customers when orders are ready for pickup, labeling and mailing ...

Greenlight Financial LLC

Tax Assistant

Miami, FL

The Tax Assistant will report directly to the Tax Director, be responsible for reviewing tax ... Maintains and updates customer files, including name or address changes, mergers and / or mailing ...

Greenlight Financial LLC

Tax Assistant

Miami, FL

The Tax Assistant will report directly to the Tax Director, be responsible for reviewing tax ... Maintains and updates customer files, including name or address changes, mergers and / or mailing ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What are the most commonly searched types of Mailing jobs in Florida?

The most popular types of Mailing jobs in Florida are:

What cities in Florida are hiring for Mailing Assistant jobs?

Cities in Florida with the most Mailing Assistant job openings:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Temporary Mailing Specialist

Artemis Lifestyles

Kissimmee, FL • On-site

$15/hr

Temporary

Posted 21 days ago

Job description

About the Role:

The Temporary Mailing Specialist plays a critical role in supporting the communication and operational efficiency of a HOA organization. This position is responsible for managing the preparation, sorting, and distribution of outgoing and incoming mail, ensuring timely and accurate delivery of important documents and correspondence. The role requires meticulous attention to detail to maintain accurate mailing records and to handle sensitive information with confidentiality. The Temporary Mailing Specialist collaborates closely with various departments to coordinate mailing schedules and resolve any mailing issues that arise. Ultimately, this position ensures that all mailing operations run smoothly, supporting the overall business functions and client communications within the organization.

This position is temporary lasting up to 6 months. The schedule is Monday-Friday | 20-25 hours per week.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Previous experience in a mailing, shipping, or administrative support role.
  • Basic knowledge of postal regulations and mailing procedures.
  • Ability to operate standard mailing equipment and office machinery.
  • Strong organizational skills and attention to detail.

Preferred Qualifications:

  • Familiarity with digital mailing systems and software.
  • Ability to manage multiple tasks in a fast-paced environment.
  • Excellent communication skills for coordinating with internal teams and external vendors.
  • Basic data entry and record-keeping proficiency.

Responsibilities:

  • Prepare, sort, and distribute incoming and outgoing mail and packages efficiently and accurately.
  • Maintain detailed records of all mail transactions and ensure compliance with company policies and postal regulations.
  • Coordinate with internal departments to schedule and prioritize mailings according to business needs.
  • Operate mailing equipment such as postage meters, folding machines, and sorting systems.
  • Handle confidential and sensitive information with discretion and maintain security protocols.
  • Assist in inventory management of mailing supplies and request replenishments as needed.
  • Troubleshoot and resolve mailing issues, including addressing errors or delays with postal services.

Skills:

  • The required skills enable the Temporary Mailing Specialist to efficiently manage daily mailing operations, ensuring accuracy and timeliness in all correspondence.
  • Attention to detail is essential for maintaining precise records and handling sensitive documents securely.
  • Organizational skills help prioritize tasks and coordinate with various departments to meet mailing deadlines.
  • Operating mailing equipment and understanding postal regulations are critical for processing mail correctly and avoiding delays or errors.
  • Preferred skills such as familiarity with digital mailing systems and strong communication abilities enhance the specialist's capacity to adapt to evolving technologies and collaborate effectively within the organization.