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Mail Room Manager Jobs in Virginia (NOW HIRING)

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

Conference Room & Event Management: Maintain and manage conference room calendars, organize ... Mail & Office Operations: Retrieve, sort, and distribute incoming mail, faxes, and other documents.

K2services

Client Relations Manager

Mclean, VA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Monitor room usage and ensure spaces are properlymaintainedand ready for use * Support mail and ... Lead, develop, and manage team performance, providing coaching and feedback * Support hiring ...

Opensity Solutions

Client Relations Manager

Mclean, VA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Monitor room usage and ensure spaces are properly maintained and ready for use * Support mail and ... Lead, develop, and manage team performance, providing coaching and feedback * Support hiring ...

SHAMIN HOTELS MASTER

Front Office Manager

Sandston, VA · On-site

$17.75 - $18.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Whether you're interested in front-line operations, corporate management, or hotel development, we ... without announcing room numbers. * Date-stamps, sorts and racks incoming mail and messages.

SHAMIN HOTELS MASTER

Front Office Manager

Sandston, VA · On-site

$17.75 - $18.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Whether you're interested in front-line operations, corporate management, or hotel development, we ... without announcing room numbers. * Date-stamps, sorts and racks incoming mail and messages.

Seekr

Front Desk Coordinator

Reston, VA · On-site

$17 - $21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is responsible for visitor management and security compliance, guest hospitality, mail ... Maintain cleanliness and organization of kitchen/break room areas * Set up and break down weekly ...

Seekr

Front Desk Coordinator

Reston, VA · On-site

$17 - $21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is responsible for visitor management and security compliance, guest hospitality, mail ... Maintain cleanliness and organization of kitchen/break room areas * Set up and break down weekly ...

WTW inc.

Senior Office Services Specialist

Arlington, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support space management activities, including assisting with the coordination of desk moves ... Track upcoming conference/meeting room bookings * Ensure conference/meeting rooms are set-up as ...

Driftwood Hospitality Management

Front Desk Supervisor

Fairfax, VA · On-site

$17.50 - $22.75/hr

  • Medical

  • Life

  • Retirement

  • PTO

Retrieve mail, small packages and facsimiles for customers as requested. * Remain calm and alert ... Room Discounts * Employee Food and Beverage Discounts EEO: Driftwood Hospitality Management is ...

DRIFTWOOD HOSPITALITY MANAGEMENT

Front Desk Supervisor

Fairfax, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Life

  • Retirement

  • PTO

Retrieve mail, small packages and facsimiles for customers as requested. * Remain calm and alert ... Room Discounts * Employee Food and Beverage Discounts EEO: Driftwood Hospitality Management is ...

Driftwood Hospitality Management

Front Desk Supervisor

Fairfax, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Life

  • Retirement

  • PTO

Retrieve mail, small packages and facsimiles for customers as requested. * Remain calm and alert ... Room Discounts * Employee Food and Beverage Discounts EEO: Driftwood Hospitality Management is ...

Rivers Casino

Front Desk Manager

Portsmouth, VA · On-site

$16.75 - $21.50/hr

Yes. Will Manage Front Desk Supervisors and Hotel Ops Supervisors. Duties/Responsibilities ... maximize room revenue and control property occupancy. * Retrieves mail, small packages, and ...

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All JobsMail Room JobsMail Room Manager JobsMail Room Manager Jobs in Virginia

Mail Room Manager information

See Virginia salary details

$10

$21

$33

How much do mail room manager jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for mail room manager in Virginia is $21.57, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.57 per hour, depending on experience, location, and employer.

What does a mail room manager do?

A Mail Room Manager oversees the operations of an organization's mailroom, ensuring that all incoming and outgoing mail and packages are processed efficiently and securely. They manage mailroom staff, coordinate delivery schedules, and maintain records of mail distribution. Additionally, they implement protocols for handling sensitive or confidential materials and may be responsible for managing mailroom equipment and supplies. Their role is crucial in supporting smooth communication and logistical operations within the organization.

What are the key skills and qualifications needed to thrive as a mail room manager?

To thrive as a Mail Room Manager, you need strong organizational abilities, attention to detail, and experience in mail distribution or logistics, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage machines, and shipping systems is typically required. Leadership, effective communication, and problem-solving skills help you manage staff and ensure efficient workflow. These skills are critical for maintaining secure, timely, and cost-effective mail operations within an organization.

What are some common challenges mail room managers face in maintaining efficient operations, and how can they address them?

Mail Room Managers often encounter challenges such as handling high volumes of incoming and outgoing mail, ensuring timely delivery, and managing a diverse team with varying shifts. To maintain efficiency, it's important to implement robust tracking systems, establish clear procedures for sorting and distribution, and provide regular training for staff. Effective communication with other departments also helps anticipate bulk mailings or urgent deliveries, allowing the mail room to adapt quickly and maintain smooth operations.

What is the difference between Mail Room Manager vs Mail Clerk?

AspectMail Room ManagerMail Clerk
CredentialsHigh school diploma; experience in mail handling; sometimes management certificationsHigh school diploma or equivalent; basic mail handling knowledge
Work EnvironmentOffice mailroom, overseeing staff and operationsMailroom or reception area, handling incoming and outgoing mail
Employer & IndustryCorporations, government agencies, large organizationsSimilar settings, often entry-level roles within organizations
Search & Comparison IntentLooking for managerial roles in mail handlingLooking for entry-level mail handling positions

The Mail Room Manager oversees mailroom operations and staff, requiring management experience, while the Mail Clerk performs the day-to-day mail handling tasks. The manager role involves supervision and coordination, whereas the clerk focuses on processing mail. Both roles are essential in organizational communication and logistics.

Are mail room manager jobs stressful?

Mail room managers oversee the receipt, sorting, and distribution of mail and packages, often working in fast-paced environments. The role can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and organizational skills. Stress levels vary depending on workload, company size, and efficiency of processes implemented.

How to get a job in a mail room?

To get a job as a mail room clerk or manager, candidates should have good organizational skills, attention to detail, and basic knowledge of mail handling procedures. Relevant experience in logistics or administrative work can be beneficial, and some positions may require a high school diploma or equivalent. Entry-level roles often involve sorting, distributing, and managing incoming and outgoing mail within an organization.

What is the average salary for a mail room manager?

The average salary for a mail room manager typically ranges from $45,000 to $65,000 annually, depending on experience, location, and the size of the organization. In larger companies or metropolitan areas, salaries tend to be higher, and the role often requires organizational skills and familiarity with mail handling systems.

What are the most commonly searched types of Mail Room jobs in Virginia?

The most popular types of Mail Room jobs in Virginia are:

What cities in Virginia are hiring for Mail Room Manager jobs?

Cities in Virginia with the most Mail Room Manager job openings:

Mail Room Manager jobs near you
Infographic showing various Mail Room Manager job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,857 per year, or $21.6 per hour.

Executive Admin (EA)

XMSTART

Chantilly, VA • On-site

Full-time

Re-posted 18 days ago

Job description

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA. This position is 100% Onsite.
The Customer requires a highly organized and detailed-orientate Executive Administration (EA) at the intermediate level to provide comprehensive administrative support, and coordinate, integrate, and execute various administrative functions for the Systems Engineering Directorate (SED). This position is ideal for a motivated individual who thrives in fast-paced environments and is eager to contribute to mission-critical operations.
As an EA specialist, you ensure seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies.
Requirements
Security Clearance Requirements:
  • Active TS/SCI clearance with CI Poly
  • Reinvestigation date within 7 years if not an active NRO employee

Education:
  • HS diploma required
  • Bachelor's degree (preferred)

Qualifications:
  • 5-10+ years of relevant experience
  • Experience with managing email, calendars, and events through Microsoft Outlook
  • Strong organizational and critical thinking skills
  • Strong interpersonal and communication skills

Responsibilities:
  • Scheduling & Coordination: Manage and coordinate activities, appointments, and meetings, ensuring the seamless execution of the senior executive's daily agenda.
  • Conference Room & Event Management: Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging.
  • Travel Management: Arrange and coordinate travel, including itinerary planning, processing vouchers, and securing VIP parking arrangements.
  • Documentation & Correspondence: Conduct administrative reviews of briefings and correspondence for grammar and formatting. Draft, proofread, edit, and coordinate correspondence.
  • Records & Configuration Management: Provide support to the SED Program Record Office (PRO) for records management in accordance with NRO Directive 56-1. Ensure execution of configuration management plans for identified SED and NRO products.
  • Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and Government personnel. Prepare required documentation, including check-in sheets, badge requests, NRO Account Action Process (NAAP) requests, and SED Tech Requests.
  • Stakeholder Engagement: Interface with the NRO Corporate Front Office, greet and escort visitors, and prepare background information for meetings.
  • Mail & Office Operations: Retrieve, sort, and distribute incoming mail, faxes, and other documents. Arrange for the delivery of outgoing mail/packages.
  • Resource Management: Assist in ordering supplies/equipment and arranging office equipment repairs.
  • Career Service Panel Tracking: Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes.

Preferred Qualifications:
  • Excellent oral and written communication skills
  • Strong written correspondence skills
  • Ability to synthesize complex actions and adhere to tight deadlines
  • Ability to work independently with minimal supervision.
  • Deliver on commitments be reliable, highly organized and structured

Apply