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Mail Room Manager Jobs in Virginia (NOW HIRING)

11th Hour Service

Mail Room Clerk

Falls Church, VA · On-site

$17 - $21/hr

About 11th Hour Service 11th Hour Service is a fast-growing, people-centric, Management Consulting and Advisory firm providing forward-thinking solutions to government and commercial organizations.

FedEx Office

Mail Services Specialist

Mclean, VA

$19.70 - $23.17/hr

... customers, managers, team members and vendors accomplishing established business objectives ... Handle various fulfillment tasks, such as furniture or conference room setup * Deliver completed ...

6k Systems

Program Analyst

Chantilly, VA · On-site

Daily distribution of mail to the appropriate mail slot for the section or unit in the mail room. REQUIREMENTS * Top Secret - SCI eligible * Bachelor's Degree in Business, Management, Accounting, or ...

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Mail Room Manager information

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$10

$21

$33

How much do mail room manager jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for mail room manager in Virginia is $21.57, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.57 per hour, depending on experience, location, and employer.

What does a Mail Room Manager do?

A Mail Room Manager oversees the operations of an organization's mailroom, ensuring that all incoming and outgoing mail and packages are processed efficiently and securely. They manage mailroom staff, coordinate delivery schedules, and maintain records of mail distribution. Additionally, they implement protocols for handling sensitive or confidential materials and may be responsible for managing mailroom equipment and supplies. Their role is crucial in supporting smooth communication and logistical operations within the organization.

What are the key skills and qualifications needed to thrive as a Mail Room Manager, and why are they important?

To thrive as a Mail Room Manager, you need strong organizational abilities, attention to detail, and experience in mail distribution or logistics, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage machines, and shipping systems is typically required. Leadership, effective communication, and problem-solving skills help you manage staff and ensure efficient workflow. These skills are critical for maintaining secure, timely, and cost-effective mail operations within an organization.

What does a mailroom manager do?

A mailroom manager oversees the receipt, sorting, and distribution of mail and packages within an organization. They coordinate with delivery services, maintain records, and ensure timely processing, often using mail management software. Strong organizational skills and knowledge of shipping procedures are essential for this role.

What is the career path for mailroom positions?

The career path for mailroom positions typically starts with entry-level roles such as Mail Clerk or Mailroom Associate, focusing on sorting and distributing mail. With experience, individuals can advance to supervisory roles like Mailroom Supervisor or Manager, and potentially move into administrative or logistics positions within the organization, often requiring strong organizational skills and familiarity with mail handling tools and procedures.

Are mailroom jobs stressful?

Mailroom Manager positions can involve physical tasks such as sorting and delivering mail, as well as managing logistics and deadlines, which can contribute to stress levels. The job environment is typically fast-paced, especially in large organizations, requiring organizational skills and attention to detail to reduce stress. However, stress levels vary depending on workload, workplace culture, and individual coping strategies.

What are some common challenges Mail Room Managers face in maintaining efficient operations, and how can they address them?

Mail Room Managers often encounter challenges such as handling high volumes of incoming and outgoing mail, ensuring timely delivery, and managing a diverse team with varying shifts. To maintain efficiency, it's important to implement robust tracking systems, establish clear procedures for sorting and distribution, and provide regular training for staff. Effective communication with other departments also helps anticipate bulk mailings or urgent deliveries, allowing the mail room to adapt quickly and maintain smooth operations.

What is the difference between Mail Room Manager vs Mail Clerk?

AspectMail Room ManagerMail Clerk
CredentialsHigh school diploma; experience in mail handling; sometimes management certificationsHigh school diploma or equivalent; basic mail handling knowledge
Work EnvironmentOffice mailroom, overseeing staff and operationsMailroom or reception area, handling incoming and outgoing mail
Employer & IndustryCorporations, government agencies, large organizationsSimilar settings, often entry-level roles within organizations
Search & Comparison IntentLooking for managerial roles in mail handlingLooking for entry-level mail handling positions

The Mail Room Manager oversees mailroom operations and staff, requiring management experience, while the Mail Clerk performs the day-to-day mail handling tasks. The manager role involves supervision and coordination, whereas the clerk focuses on processing mail. Both roles are essential in organizational communication and logistics.

What cities in Virginia are hiring for Mail Room Manager jobs? Cities in Virginia with the most Mail Room Manager job openings:
Mail Room Manager jobs near you
Infographic showing various Mail Room Manager job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $44,857 per year, or $21.6 per hour.

Admin Support / Mail and File Management

EEC Solutions

Arlington, VA • On-site

$42K - $55K/yr

Full-time

Posted 11 days ago

Job description

Position Summary:

The Admin Support / Mail and File Management Specialist is responsible for managing incoming and outgoing mail, packages, faxes, copier workrooms, and mail room operations throughout USTDA offices. The role also provides receptionist backup coverage and administrative support. Secret clearance required.

Key Duties and Responsibilities:
  • Process and log incoming mail and packages
  • Verify correspondence attachments and resolve discrepancies
  • Distribute mail following agency guidelines
  • Manage incoming faxes and electronic correspondence
  • Monitor agency email accounts
  • Deliver outgoing mail and packages
  • Maintain mail room and copier/workroom supply inventory
  • Notify administration of equipment or supply issues
  • Provide receptionist backup coverage
  • Support conference room setup and cleanup
  • Perform filing, data entry, and customer service tasks
    • Minimum Qualifications:
  • High school diploma required; higher education preferred
  • 13 years of professional office experience
  • Active or obtainable Secret clearance
  • Proficiency with office software and equipment
    • Preferred Qualifications:
  • Associate’s or bachelor’s degree
  • Federal mail room experience
  • Familiarity with FedEx, UPS, and USPS coordination
  • Experience in federal or diplomatic office settings
  • Professional receptionist experience
    • Job Location:

    On-site at the United States Trade and Development Agency in Arlington, Virginia.

    Note: We are seeking resumes for a proposal opportunity. This position is contingent upon contract award. Candidates currently living in a HubZone designated area are encouraged to apply.

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