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Mail Room Manager Jobs in Virginia (NOW HIRING)

11th Hour Service

Mail Room Clerk

Falls Church, VA · On-site

$17 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

About 11th Hour Service 11th Hour Service is a fast-growing, people-centric, Management Consulting and Advisory firm providing forward-thinking solutions to government and commercial organizations.

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Strong time management skills with the ability to prioritize effectively. * Demonstrated experience in a mail room or office environment. * Working knowledge of courier software programs (FedEx, USPS ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Strong time management skills with the ability to prioritize effectively. * Demonstrated experience in a mail room or office environment. * Working knowledge of courier software programs (FedEx, USPS ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Strong time management skills with the ability to prioritize effectively. * Demonstrated experience in a mail room or office environment. * Working knowledge of courier software programs (FedEx, USPS ...

System One Holdings, LLC

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Strong time management skills with the ability to prioritize effectively. * Demonstrated experience in a mail room or office environment. * Working knowledge of courier software programs (FedEx, USPS ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Strong time management skills with the ability to prioritize effectively. * Demonstrated experience in a mail room or office environment. * Working knowledge of courier software programs (FedEx, USPS ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The mail services assistant supports the daily operations and reports to the Mail Services manager ... Previous experience in a mail room preferred Special Conditions of Employment: * Satisfactory ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The mail services assistant supports the daily operations and reports to the Mail Services manager ... Previous experience in a mail room preferred Special Conditions of Employment: * Satisfactory ...

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Mail Room Manager information

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How much do mail room manager jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for mail room manager in Virginia is $21.57, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.57 per hour, depending on experience, location, and employer.

What does a mail room manager do?

A Mail Room Manager oversees the operations of an organization's mailroom, ensuring that all incoming and outgoing mail and packages are processed efficiently and securely. They manage mailroom staff, coordinate delivery schedules, and maintain records of mail distribution. Additionally, they implement protocols for handling sensitive or confidential materials and may be responsible for managing mailroom equipment and supplies. Their role is crucial in supporting smooth communication and logistical operations within the organization.

What are the key skills and qualifications needed to thrive as a mail room manager?

To thrive as a Mail Room Manager, you need strong organizational abilities, attention to detail, and experience in mail distribution or logistics, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage machines, and shipping systems is typically required. Leadership, effective communication, and problem-solving skills help you manage staff and ensure efficient workflow. These skills are critical for maintaining secure, timely, and cost-effective mail operations within an organization.

What are some common challenges mail room managers face in maintaining efficient operations, and how can they address them?

Mail Room Managers often encounter challenges such as handling high volumes of incoming and outgoing mail, ensuring timely delivery, and managing a diverse team with varying shifts. To maintain efficiency, it's important to implement robust tracking systems, establish clear procedures for sorting and distribution, and provide regular training for staff. Effective communication with other departments also helps anticipate bulk mailings or urgent deliveries, allowing the mail room to adapt quickly and maintain smooth operations.

What is the difference between Mail Room Manager vs Mail Clerk?

AspectMail Room ManagerMail Clerk
CredentialsHigh school diploma; experience in mail handling; sometimes management certificationsHigh school diploma or equivalent; basic mail handling knowledge
Work EnvironmentOffice mailroom, overseeing staff and operationsMailroom or reception area, handling incoming and outgoing mail
Employer & IndustryCorporations, government agencies, large organizationsSimilar settings, often entry-level roles within organizations
Search & Comparison IntentLooking for managerial roles in mail handlingLooking for entry-level mail handling positions

The Mail Room Manager oversees mailroom operations and staff, requiring management experience, while the Mail Clerk performs the day-to-day mail handling tasks. The manager role involves supervision and coordination, whereas the clerk focuses on processing mail. Both roles are essential in organizational communication and logistics.

Are mail room manager jobs stressful?

Mail room managers oversee the receipt, sorting, and distribution of mail and packages, often working in fast-paced environments. The role can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and organizational skills. Stress levels vary depending on workload, company size, and efficiency of processes implemented.

How to get a job in a mail room?

To get a job as a mail room clerk or manager, candidates should have good organizational skills, attention to detail, and basic knowledge of mail handling procedures. Relevant experience in logistics or administrative work can be beneficial, and some positions may require a high school diploma or equivalent. Entry-level roles often involve sorting, distributing, and managing incoming and outgoing mail within an organization.

What is the average salary for a mail room manager?

The average salary for a mail room manager typically ranges from $45,000 to $65,000 annually, depending on experience, location, and the size of the organization. In larger companies or metropolitan areas, salaries tend to be higher, and the role often requires organizational skills and familiarity with mail handling systems.

What are the most commonly searched types of Mail Room jobs in Virginia?

The most popular types of Mail Room jobs in Virginia are:

What cities in Virginia are hiring for Mail Room Manager jobs?

Cities in Virginia with the most Mail Room Manager job openings:

Mail Room Manager jobs near you
Infographic showing various Mail Room Manager job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,857 per year, or $21.6 per hour.

Admin Support / Mail and File Management

EEC Solutions

Arlington, VA • On-site

$42K - $55K/yr

Full-time

Re-posted 2 days ago

Job description

Position Summary:

The Admin Support / Mail and File Management Specialist is responsible for managing incoming and outgoing mail, packages, faxes, copier workrooms, and mail room operations throughout USTDA offices. The role also provides receptionist backup coverage and administrative support. Secret clearance required.

Key Duties and Responsibilities:
  • Process and log incoming mail and packages
  • Verify correspondence attachments and resolve discrepancies
  • Distribute mail following agency guidelines
  • Manage incoming faxes and electronic correspondence
  • Monitor agency email accounts
  • Deliver outgoing mail and packages
  • Maintain mail room and copier/workroom supply inventory
  • Notify administration of equipment or supply issues
  • Provide receptionist backup coverage
  • Support conference room setup and cleanup
  • Perform filing, data entry, and customer service tasks
    • Minimum Qualifications:
  • High school diploma required; higher education preferred
  • 13 years of professional office experience
  • Active or obtainable Secret clearance
  • Proficiency with office software and equipment
    • Preferred Qualifications:
  • Associate’s or bachelor’s degree
  • Federal mail room experience
  • Familiarity with FedEx, UPS, and USPS coordination
  • Experience in federal or diplomatic office settings
  • Professional receptionist experience
    • Job Location:

    On-site at the United States Trade and Development Agency in Arlington, Virginia.

    Note: We are seeking resumes for a proposal opportunity. This position is contingent upon contract award. Candidates currently living in a HubZone designated area are encouraged to apply.

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