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Mail Processing Manager Jobs in New York (NOW HIRING)

HelloFresh

Manager, Growth Mail

New York, NY

Manager, Growth Mail The Manager, Growth Mail (Factor US) is responsible for driving the growth ... We want to adapt our processes and create a safe space that welcomes everyone so please let us know ...

New

HelloFresh

Manager, Growth Mail

New York, NY

Manager, Growth Mail The Manager, Growth Mail (Factor US) is responsible for driving the growth ... processes. At a minimum, you have... * Bachelor's degree in Marketing, Business Administration, or ...

New

HelloFresh

Manager, Growth Mail

New York, NY · On-site

$105K - $121K/yr

Manager, Growth Mail The Manager, Growth Mail (Factor US) is responsible for driving the growth ... processes. At a minimum, you have... * Bachelor's degree in Marketing, Business Administration, or ...

New

The Millennium Group

Mail Clerk/Driver

Brooklyn, NY · On-site

$17 - $20.50/hr

The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print ... Other duties as assigned by manager. QUALIFICATIONS * High School diploma or GED equivalent ...

The Millennium Group (TMG)

Mail Clerk/Driver

Brooklyn, NY

$17.50 - $21.25/hr

The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print ... Other duties as assigned by manager. QUALIFICATIONS * High School diploma or GED equivalent ...

The Millennium Group

Mail Clerk/Driver

Brooklyn, NY · On-site

$20 - $21/hr

The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print ... Other duties as assigned by manager. QUALIFICATIONS * High School diploma or GED equivalent ...

The Millennium Group

Mail Clerk/Driver

Brooklyn, NY · On-site

$20 - $21/hr

The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print ... Other duties as assigned by manager. QUALIFICATIONS High School diploma or GED equivalent required.

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Mail Processing Manager information

What does a mail processing manager do?

A Mail Processing Manager oversees the operations of mail sorting and distribution within a postal facility or a company's mailroom. They are responsible for managing staff, ensuring timely and accurate sorting of incoming and outgoing mail, and maintaining compliance with postal regulations. Additionally, they may implement process improvements, handle customer inquiries, and ensure the safe handling of packages and sensitive documents. This role requires strong organizational and leadership skills to keep mail operations running smoothly.

What are the key skills and qualifications needed to thrive as a mail processing manager, and why are they important?

To thrive as a Mail Processing Manager, you generally need experience in mail operations, staff supervision, and a strong understanding of logistics or supply chain management, often supported by a relevant associate or bachelor’s degree. Familiarity with mail processing equipment, tracking systems, and software like Microsoft Office or specialized postal management tools is typically required. Excellent organizational, leadership, and communication skills help manage teams efficiently and resolve issues quickly. These skills ensure smooth mail flow, timely delivery, and high team performance in a fast-paced environment.

What are some common challenges faced by mail processing managers, and how can they be addressed?

Mail Processing Managers often face challenges such as managing high volumes of mail during peak periods, ensuring timely delivery, and maintaining staff efficiency. These challenges can be addressed by implementing effective workflow management systems, cross-training staff to handle various tasks, and using automation technologies to streamline sorting and tracking. Strong communication skills and adaptability are also crucial, as Mail Processing Managers must coordinate with different departments and quickly resolve any operational issues that arise.

What is the difference between Mail Processing Manager vs Mailroom Supervisor?

AspectMail Processing ManagerMailroom Supervisor
CredentialsHigh school diploma; some roles prefer logistics or management certificationsHigh school diploma; experience in mail handling
Work EnvironmentOffice setting, overseeing mail operationsMailroom or shipping area, supervising staff
ResponsibilitiesManaging mail processing, logistics, and staff coordinationSupervising mailroom staff and daily mail handling tasks

The Mail Processing Manager typically has broader responsibilities, including overseeing entire mail operations and logistics, often requiring management skills and certifications. The Mailroom Supervisor focuses on daily mail handling and supervising staff. Both roles are essential in organizations with large mailing needs, but the manager position involves higher-level planning and coordination.

What are the most commonly searched types of Mail Processing jobs in New York?

The most popular types of Mail Processing jobs in New York are:

What cities in New York are hiring for Mail Processing Manager jobs?

Cities in New York with the most Mail Processing Manager job openings:

Mail Processing Manager jobs near you

Office Manager / Mail Specialist

KADREX SOLUTIONS CORP

Jersey City, NJ • On-site

$4.2K/mo

Full-time

PTO

Re-posted 15 days ago

Job description

Job Summary
We are seeking a highly organized, detail-oriented, and tech-savvy Office Manager / Mail Specialist to oversee daily office operations, manage mailroom functions, and provide administrative support across multiple departments. The ideal candidate will have strong organizational skills, experience with office technology, document management systems, scanning equipment, and the ability to multitask in a fast-paced environment.

Key Responsibilities

- Mailroom & Document Management

  • Receive, sort, distribute, and process incoming and outgoing mail, packages, and courier deliveries.
  • Operate high-volume scanners, copiers, printers, postage machines, and other mailroom equipment.
  • Scan, index, upload, and maintain electronic records in document management systems.
  • Ensure accurate filing, tracking, and retention of physical and digital documents.

- Office Administration

  • Manage daily office operations and ensure smooth workflow throughout the organization.
  • Answer and direct phone calls, emails, and visitor inquiries professionally.
  • Maintain office calendars and coordinate administrative activities.
  • Order office supplies and equipment while monitoring inventory levels.
  • Coordinate with vendors, building management, and service providers.

- Administrative Support

  • Prepare reports, spreadsheets, correspondence, and presentations.
  • Perform data entry and maintain accurate records and databases.
  • Support management with special projects and administrative tasks.
  • Process invoices, purchase orders, and expense documentation.
  • Maintain confidentiality of sensitive company information.
  • Assist with records management, audits, and compliance documentation.

- Technology & Equipment

  • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
  • Troubleshoot basic office equipment issues and coordinate repairs when needed.
  • Manage digital filing systems and cloud-based document storage.
  • Support scanning, imaging, and electronic document workflows.
  • Maintain accurate electronic records and ensure data integrity.

Qualifications

  • High school diploma or equivalent required; Associate's degree preferred.
  • Strong computer skills, including Microsoft Office Suite.
  • Experience operating high-volume scanners, copiers, and mail-processing equipment.
  • Knowledge of electronic document management and digital filing systems.
  • Excellent organizational, communication, and multitasking skills.
  • Ability to work independently and manage multiple priorities.
  • Strong attention to detail and accuracy.