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Mail Processing Manager Jobs in Arizona (NOW HIRING)

Equity Lifestyle Properties

Office Manager

Mesa, AZ

Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.) * Excellent written and verbal communications skills. * Strong organizational skills and the ability to manage multiple ...

ATR International

Clerical Clerk

Tempe, AZ · On-site

$18 - $20.70/hr

Process and deposit checks and invoices received by mail Reviews checks/invoices for special ... assigned Program Manager working together with Operations, Product Management, Real Estate ...

ATR International

Clerical Associate

Tempe, AZ · On-site

$18 - $20.70/hr

Process and deposit checks and invoices received by mail Reviews checks/invoices for special ... assigned Program Manager working together with Operations, Product Management, Real Estate ...

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Mail Processing Manager information

What are the key skills and qualifications needed to thrive as a mail processing manager, and why are they important?

To thrive as a Mail Processing Manager, you generally need experience in mail operations, staff supervision, and a strong understanding of logistics or supply chain management, often supported by a relevant associate or bachelor’s degree. Familiarity with mail processing equipment, tracking systems, and software like Microsoft Office or specialized postal management tools is typically required. Excellent organizational, leadership, and communication skills help manage teams efficiently and resolve issues quickly. These skills ensure smooth mail flow, timely delivery, and high team performance in a fast-paced environment.

How to become a mail processing manager?

To become a mail processing manager, candidates typically need a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Experience in mailroom operations, logistics, or administrative roles is important, along with strong organizational and leadership skills. Progression often involves gaining experience in mail handling, supervisory responsibilities, and familiarity with mailing equipment and software.

What are some common challenges faced by mail processing managers, and how can they be addressed?

Mail Processing Managers often face challenges such as managing high volumes of mail during peak periods, ensuring timely delivery, and maintaining staff efficiency. These challenges can be addressed by implementing effective workflow management systems, cross-training staff to handle various tasks, and using automation technologies to streamline sorting and tracking. Strong communication skills and adaptability are also crucial, as Mail Processing Managers must coordinate with different departments and quickly resolve any operational issues that arise.

What is the difference between Mail Processing Manager vs Mailroom Supervisor?

AspectMail Processing ManagerMailroom Supervisor
CredentialsHigh school diploma; some roles prefer logistics or management certificationsHigh school diploma; experience in mail handling
Work EnvironmentOffice setting, overseeing mail operationsMailroom or shipping area, supervising staff
ResponsibilitiesManaging mail processing, logistics, and staff coordinationSupervising mailroom staff and daily mail handling tasks

The Mail Processing Manager typically has broader responsibilities, including overseeing entire mail operations and logistics, often requiring management skills and certifications. The Mailroom Supervisor focuses on daily mail handling and supervising staff. Both roles are essential in organizations with large mailing needs, but the manager position involves higher-level planning and coordination.

What does a mail processing manager do?

A Mail Processing Manager oversees the operations of mail sorting and distribution within a postal facility or a company's mailroom. They are responsible for managing staff, ensuring timely and accurate sorting of incoming and outgoing mail, and maintaining compliance with postal regulations. Additionally, they may implement process improvements, handle customer inquiries, and ensure the safe handling of packages and sensitive documents. This role requires strong organizational and leadership skills to keep mail operations running smoothly.
What cities in Arizona are hiring for Mail Processing Manager jobs? Cities in Arizona with the most Mail Processing Manager job openings:
Mail Processing Manager jobs near you

Admissions Operations Mail Specialist

Embry-Riddle Aeronautical Univ Inc.

Prescott, AZ • On-site

$19.23/hr

Full-time

PTO

Posted 22 days ago

Job description

Job Description

The Opportunity

Embry-Riddle Aeronautical University (ERAU) seeks a dynamic, student-centered, and forward-thinking Admissions Operations MailSpecialist to provide visionary leadership.

The Admissions Operations MailSpecialistsupports the flow of high-volume documents, collaborates with student staff, and helps maintain accurate data within the university CRM. This role assists with mail operations, inventory coordination, and digital record systems, while providing day-to-day support to the imaging and application processing teams.

Essential Duties and Responsibilities

  • Operations & Team Support: Assist with recruiting, training, scheduling, and guiding student workers who help with mail sorting, scanning, and data entry.

  • CRM & Data Management: Support data updates and quality assurance efforts within the Salesforce environment.

  • Mass Communication: Help prepare and execute mail merges using Microsoft Excel and Salesforce to produce admission letters and recruitment materials.

  • Workflow Support: Offer troubleshooting assistance and operational support to document imaging and application teams, particularly during busy processing periods.

  • Inventory Coordination: Monitor and help maintain appropriate stock levels of mailing supplies, brochures, and envelopes.

  • Physical Mail Support: Assist with transporting, receiving, sorting, logging, and distributing incoming and outgoing mail and packages, including occasional use of university vehicles.

  • Admissions Processing Support: Assist Admissions Specialists with application review preparation, data entry, document processing, and other operational tasks during peak admission cycles and high-volume processing periods to help maintain service levels and application turnaround times.

About us

For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence-and help shape the future of aerospace.

  • Generous Time Off:Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

  • Tuition Coverage:Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

  • Retirement Contributions:ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.

  • Personal Leave:Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation


The hourly rate for this role isup to$19.23. The final offer will be based on the candidate's skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Qualifications

Qualifications

  • Education: High school diploma or equivalent required (associate'sdegree preferred).

  • Technical Experience:Strong working knowledge of Microsoft Excel (including functions such as VLOOKUPs, pivot tables, and mail merges).Salesforce experience is preferred

  • Credentials: Valid driver's license with a good driving record for operating university vehicles.

  • Leadership: Experience supporting or coordinating the work of student employees or temporary staff is helpful.

Key Skills for Success

  • Clear Communication: Ability to communicate clearly and helpfully with student workers and collaborate across admissions teams.

  • Attention to Detail: Careful and consistent approach to data management, inventory tracking, and document handling.

  • Organizational Skills: Ability to manage multiple tasks and maintain an organized, well-functioning workspace.

Physical Demands

  • Ability to lift, move, and carry mail bins and supply boxes (approximately 50lbs).

  • Comfort with extended periods of standing, walking, bending, driving, and reaching.

To submit your application for this opportunity, please visit theEmbry-Riddle Career Siteand search for requisition number R311805. Please attach all relevant materials to your application when you apply online. Complete submissions include:

  • Cover letter

  • Full CV

  • Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees:Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit ourwebsite.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contacteraujobs@erau.eduand should not reach out to hiring managers or staff.

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