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Mail Processing Associate Jobs in Oregon (NOW HIRING)

Oregonstate

Office Associate

Corvallis, OR · On-site

$16.76/hr

This position assists the Office Manager in the administration of student employment processes ... Administer and route departmental mail in alignment with department procedures. * Respond promptly ...

Earthjustice

$35.49 - $39.44/hr

... mail program. The Assistant reports to the Sr. Associate Director of Direct Response in Outreach ... Manage operational support, including invoice processing, premium inventory monitoring, and meeting ...

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Mail Processing Associate information

What is a mail processing associate?

Mail Processing Associates are professionals responsible for sorting, organizing, and distributing incoming and outgoing mail within an organization or postal facility. They ensure that mail is processed efficiently and delivered to the correct recipients in a timely manner. Their duties often include operating mail sorting machines, verifying addresses, preparing packages for shipment, and maintaining accurate records of mail transactions. Attention to detail and good organizational skills are important for this role.

What is the difference between Mail Processing Associate vs Mail Clerk?

AspectMail Processing AssociateMail Clerk
CredentialsHigh school diploma; some roles may require basic computer skillsHigh school diploma or equivalent
Work EnvironmentPost offices, mailing centers, distribution facilitiesPost offices, corporate mailrooms, shipping departments
Employer & IndustryPostal services, logistics, courier companiesGovernment agencies, businesses, shipping companies
Job FocusProcessing, sorting, and preparing mail for dispatchReceiving, sorting, and distributing incoming and outgoing mail

The Mail Processing Associate and Mail Clerk roles share similarities in work environment and basic credentials. However, Mail Processing Associates often focus more on preparing mail for shipment, while Mail Clerks handle both incoming and outgoing mail distribution. Both positions are essential in postal and logistics industries, with overlapping skills but different primary responsibilities.

What are some common challenges faced by mail processing associates, and how can they be addressed?

Mail Processing Associates often encounter challenges such as handling high volumes of mail during peak periods, maintaining accuracy under time pressure, and adapting to changes in sorting technology or procedures. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and be open to ongoing training. Team collaboration and clear communication with supervisors also help ensure that mail is processed efficiently and errors are minimized.

What are the key skills and qualifications needed to thrive as a mail processing associate?

To thrive as a Mail Processing Associate, you need attention to detail, organizational skills, basic literacy, and typically a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and computerized tracking systems is often required. Reliability, time management, and the ability to work efficiently in a team are standout soft skills for this role. These abilities ensure accurate and timely handling of mail, supporting smooth communication and operations within organizations.
Mail Processing Associate jobs near you
Infographic showing various Mail Processing Associate job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 59% Full Time, 37% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Associate

Marsh McLennan Agency-Northwest

Corvallis, OR • On-site

$17.25 - $21.25/hr

Full-time

Medical, Retirement

Posted 7 days ago

Job description

The Job
You'll be in the center of the action at Marsh McLennan Agency, providing premier support to both our clients and colleagues. Our administrative associates are the first point of contact for our customers. Your job is to set the bar for great customer service with exceptional communication, integrity and respect. You'll be an integral team member that helps process key communications and helps the team achieve profit center and company goals.
We will give you access to mentorship, training, resources, and development to ensure your success, but you will need to supply the drive and desire to be an MMA professional. Our ideal candidate is hungry, humble and smart- they don't stop short of excellence and are driven to do what's best for their clients, colleagues, and communities.
From admin to accounting and everything in between, we believe our team is all in sales together. We're dedicated to representing our brand with excellence and integrity in every interaction. We collaborate with intention and know every one of us plays a vital role in our shared success.
What You'll Be Doing
  • Frontline communications: answering phones, directing calls, and greeting walk-in clients.
  • Process communications: daily incoming and outgoing mail, including overnight mailings; handle incoming checks; provide early- and late-capture scanning; and deliver faxes to employees.
  • Office organization: order office-related supplies. Keep common areas clean and well organized, including the reception area, conference rooms, work rooms, file/mail room, supply areas, etc.
  • Maintain office equipment (phones, voice mail, copy/scan machines, etc.): keep machines filled with paper and toner, troubleshoot, call for repairs if necessary, and help others as needed.
  • Orientations: handle new colleague office orientations, as requested.
  • Plus: you'll follow organization policies and procedures and established workflows. Perform additional duties as needed.

Who We're Looking For
  • You're a client service advocate. You're passionate about delivering an exceptional level of customer service and support.
  • You're ready to throw all stereotypes of "insurance" out the window and love your job.
  • You're smart. You understand business and people.
  • You're good with people, even on the tough days. Good customer service is just part of who you are, and you love making people happy.
  • You're a team player. You maintain positive relationships with your colleagues-and you enjoy it.
  • You're that person everyone can depend on-to pay attention to details, to make deadlines, to be accurate and complete when interacting with clients, colleagues and carriers.
  • You love to learn. You're earnest about improving and pursuing professional development.
  • You can adapt-because our industry changes constantly and so do the needs of our clients. You're good at staying on your toes.
  • You're ready for a meaningful change. No more corporate vanilla structure for you. (Yes, an insurance company really just said that.)
  • You embrace our core values: accountability, balance, excellence, integrity, respect and humanity.

We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you.
The Perks:
We take pride in providing our colleagues with a competitive compensation package; we will honor all local and state salary thresholds. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Additionally, this position may be eligible for performance-based incentives, annual profit sharing and a benefits package that includes paid paternity/maternity leave, medical leave, 401K savings and other wellbeing programs. Decisions will be determined on a case-by-case basis.
Who you are is who we are.
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com
#MMANW

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