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Mail Processing Assistant Jobs in Ocala, FL (NOW HIRING)

The Orthopaedic Institute

Staff Assistant

Ocala, FL · On-site

... processing paperwork, and performing other duties as required in a fast-paced, customer-oriented ... mail, new applications, seminar courses, CME and travel) * Prepare the hospital list for ER call ...

Crippen & Co.

Administrative Professional

The Villages, FL · On-site

$15.75 - $20.75/hr

Greet, welcome, direct and announce visitors at the front desk. Assist clients with forms. Work ... Process incoming and prepare outgoing mail. Process client payments. Ensure lobby and kitchen is ...

Crippen & Co

Administrative Professional

The Villages, FL · On-site

$15.75 - $20.75/hr

Greet, welcome, direct and announce visitors at the front desk. * Assist clients with forms. * Work ... Process incoming and prepare outgoing mail. * Process client payments. * Ensure lobby and kitchen ...

ORTHOPEDIC CARE PARTNERS

Staff Assistant

Summerfield, FL · On-site

... processing paperwork, and performing other duties as required in a fast-paced, customer-oriented ... mail, new applications, seminar courses, CME and travel) * Prepare the hospital list for ER call ...

ORTHOPEDIC CARE PARTNERS

Staff Assistant

Summerfield, FL · On-site

... processing paperwork, and performing other duties as required in a fast-paced, customer-oriented ... mail, new applications, seminar courses, CME and travel) * Prepare the hospital list for ER call ...

Naphcare, Inc.

Administrative Assistant

Ocala, FL · On-site

$15.75 - $21.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Transmit correspondence and medical records via mail, email or fax * Perform various clerical and ... Utilization management to include processing offsite referrals, appointments, patient registrations ...

NaphCare

Administrative Assistant

Ocala, FL · On-site

$15.75 - $21.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Transmit correspondence and medical records via mail, email or fax * Perform various clerical and ... Utilization management to include processing offsite referrals, appointments, patient registrations ...

CAMELOT COMMUNITY CARE INC

Administrative Assistant

Ocala, FL · On-site

$16/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

... routes incoming mail. 5. Composes and types routine correspondence and dictation. 6. Manage ... Collects/receives, processes and submits all cash received at the office. 16. Assist in the ...

Bayview Healthcare

Business Office Assistant

Wildwood, FL

$14.75 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... and process assigned information for the facility in accordance with current applicable federal ... Prepare and mail statements. * * Monitor and collect accounts receivables. * * Assist in the ...

U.S. Lawns

Administrator

Ocala, FL · On-site

Need to be able to transfer calls to the person requested or their voice mail. Also needs to be ... By proceeding with the application process, you acknowledge and agree that (i) all U.S. Lawns ...

Sonata Villages

Concierge

Oxford, FL · On-site

$13.25 - $17.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

He/she executes receptionist and other responsibilities as defined in this procedure to assist in ... Receives and processes incoming mail * Accepts all outgoing mail/packages * Types, copies, orders ...

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All JobsMail Processing JobsMail Processing Assistant JobsMail Processing Assistant Jobs in Ocala, FL

Mail Processing Assistant information

See Ocala, FL salary details

$8

$17

$26

How much do mail processing assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for mail processing assistant in Ocala, FL is $17.61, according to ZipRecruiter salary data. Most workers in this role earn between $14.09 and $19.66 per hour, depending on experience, location, and employer.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

What cities near Ocala, FL are hiring for Mail Processing Assistant jobs?

Cities near Ocala, FL with the most Mail Processing Assistant job openings:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in Ocala, FL as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 26% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,624 per year, or $17.6 per hour.

Staff Assistant

The Orthopaedic Institute

Ocala, FL • On-site

Other

Re-posted 21 days ago

Job description

Staff Assistant

The Staff Assistant role is responsible for providing specialized administrative support and assistance to their Physician. The Staff Assistant performs a variety of clerical and administrative duties related to the delivery of patient care, including answering phones, collecting patient co-pays and insurance payments, processing paperwork, and performing other duties as required in a fast-paced, customer-oriented clinical environment.

Essential functions include, but are not limited to:

  • New Patient Interviews, Data Entry and Appointment Confirmations
  • Surgery Authorizations and Scheduling
  • Assist Physician with Coding
  • Posting of all Surgery Charges and providing copy of OP report to the Billing Coordinator
  • Assist the Physician with Patient calls (eg. Medication, questions, PT, disability forms, etc.)
  • Oversee Physician's schedule (eg. Clinic, surgery, meetings, ER call, and time off, etc.)
  • Prepare Office Charts for clinic
  • Maintain files and Medical records
  • Coordinate Preparation of Pre-Op Orders
  • Arrange payment plans for patient balances
  • Schedule Tests (eg. MRI, EMG, Arthrograms, etc.)
  • Oversee Receptionist Area on clinic days (eg. Patient flow, posting clinic charges, etc.)
  • Work with Billing and Collections Dept. (review EOBs, data entry issues etc.)
  • Oversee flow of Physician correspondence, requests for patient medical information and test results to be reviewed by Physician
  • Manage individual Physician activities (re-credentialing, meetings, attorney conferences and depos, directly allocated payables, personal calls, mail, new applications, seminar courses, CME and travel)
  • Prepare the hospital list for ER call Physician
  • Assist Physician in MMI/PPI ratings
  • Oversee medical records
  • Train and Supervise receptionist

Requirements

Qualifications/License: None

Education: High School Diploma or equivalent

Experience: Minimum one year customer service experience in a medical office environment preferred but not required

Skills:

  • Excellent customer service skills.
  • Teamwork
  • Comfortable working in fast paced environment.
  • Ability to multitask
  • Excellent communication skills, both verbal and written.
  • CPT codes and ICD-10 coding
  • Proficient with computer skills including experience with practice management software desired.

Physical Requirements:

  • Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
  • While performing the duties of this job, the employee is regularly required to talk and hear.
  • Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
  • Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms.
  • Occasionally lift and/or move over 15 pounds.
  • Fine hand manipulation (keyboarding).
  • Travel may be required to existing or new TOI locations.

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