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Mail Processing Assistant Jobs in New Jersey (NOW HIRING)

SNI USA Inc

Front Desk Receptionist

Princeton, NJ · On-site

$18/hr

Mail Processing: Sort and distribute incoming mail and assist in preparing outgoing mail. * Administrative Support: Handle various administrative projects as requested, including making copies and ...

HDR

Administrative Assistant

Newark, NJ

$18.75 - $25.25/hr

In the role of Administrative Assistant, we'll count on you to: Type, revise and combine materials ... Mail Responsibilities UPS/USPS processing. Outgoing mail and postage refills. Sorting and ...

HDR

Administrative Assistant

Newark, NJ · On-site

$22.37 - $31.97/hr

In the role of Administrative Assistant, we'll count on you to: * Type, revise and combine ... Mail Responsibilities * UPS/USPS processing. * Outgoing mail and postage refills. * Sorting and ...

Forward Air

Customer Relations Coordinator

Linden, NJ · On-site

$22.56/hr

... networks and may assist with freight acceptance and basic cartage support where applicable ... Support routine administrative tasks such as inbound/outbound mail processing, record updates, and ...

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Mail Processing Assistant information

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How much do mail processing assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for mail processing assistant in New Jersey is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.49 per hour, depending on experience, location, and employer.

What is a mail processing assistant?

Mail Processing Assistants are professionals who work primarily in postal facilities or large organizations, handling the sorting, organizing, and distribution of incoming and outgoing mail. Their duties include preparing mail for delivery, operating sorting machinery, verifying addresses, and ensuring that mail reaches the correct recipients efficiently. They play a vital role in maintaining the smooth flow of communication and packages within businesses and between organizations and their customers. Attention to detail and organizational skills are essential for this position. Mail Processing Assistants may also assist with tracking shipments and handling undeliverable mail.

What are the key skills and qualifications needed to thrive as a mail processing assistant, and why are they important?

To thrive as a Mail Processing Assistant, you need attention to detail, basic literacy and numeracy, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal software systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help you stand out in this role. These skills ensure timely, accurate mail handling and contribute to the smooth operation of postal services.

What are some common challenges faced by mail processing assistants, and how can they be managed effectively?

Mail Processing Assistants often work in fast-paced environments where managing large volumes of mail under tight deadlines can be challenging. Staying organized and maintaining attention to detail are crucial to ensure that mail is sorted and delivered accurately. Additionally, adapting to fluctuating workloads and working efficiently as part of a team can help reduce stress and improve productivity. Utilizing time management strategies and clear communication with supervisors and colleagues can also make the role more manageable.

What is the difference between Mail Processing Assistant vs Mail Clerk?

AspectMail Processing AssistantMail Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with mail handling
Work EnvironmentPost offices, mail centers, government agenciesPost offices, corporate mailrooms, government facilities
Employer & Industry UsageCommonly employed in postal services and governmentUsed across postal services, corporate, and government sectors
Search & Comparison IntentOften compared for entry-level mail handling rolesSimilar roles, but with more manual sorting tasks

The Mail Processing Assistant and Mail Clerk roles share similarities in work environment and required skills, often overlapping in postal and government settings. The main difference lies in the specific duties, with Mail Processing Assistants focusing on processing and data entry, while Mail Clerks handle manual sorting and distribution. Both roles are suitable for individuals seeking entry-level positions in mail services.

How to become a mail processing assistant?

To become a mail processing assistant, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in organization, attention to detail, and familiarity with mail handling equipment are beneficial. Some positions may require basic computer skills and the ability to lift and move packages or mail containers.

What are the most commonly searched types of Mail Processing jobs in New Jersey?

The most popular types of Mail Processing jobs in New Jersey are:

What cities in New Jersey are hiring for Mail Processing Assistant jobs?

Cities in New Jersey with the most Mail Processing Assistant job openings:

Mail Processing Assistant jobs near you
Infographic showing various Mail Processing Assistant job openings in New Jersey as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,007 per year, or $19.2 per hour.

Office Manager / Mail Specialist

Jersey City, NJ • On-site

KADREX SOLUTIONS CORP
See more jobs at KADREX SOLUTIONS CORPexternal

$4.2K/mo

Full-time

PTO

Re-posted 15 days ago

Job description

Job Summary
We are seeking a highly organized, detail-oriented, and tech-savvy Office Manager / Mail Specialist to oversee daily office operations, manage mailroom functions, and provide administrative support across multiple departments. The ideal candidate will have strong organizational skills, experience with office technology, document management systems, scanning equipment, and the ability to multitask in a fast-paced environment.

Key Responsibilities

- Mailroom & Document Management

  • Receive, sort, distribute, and process incoming and outgoing mail, packages, and courier deliveries.
  • Operate high-volume scanners, copiers, printers, postage machines, and other mailroom equipment.
  • Scan, index, upload, and maintain electronic records in document management systems.
  • Ensure accurate filing, tracking, and retention of physical and digital documents.

- Office Administration

  • Manage daily office operations and ensure smooth workflow throughout the organization.
  • Answer and direct phone calls, emails, and visitor inquiries professionally.
  • Maintain office calendars and coordinate administrative activities.
  • Order office supplies and equipment while monitoring inventory levels.
  • Coordinate with vendors, building management, and service providers.

- Administrative Support

  • Prepare reports, spreadsheets, correspondence, and presentations.
  • Perform data entry and maintain accurate records and databases.
  • Support management with special projects and administrative tasks.
  • Process invoices, purchase orders, and expense documentation.
  • Maintain confidentiality of sensitive company information.
  • Assist with records management, audits, and compliance documentation.

- Technology & Equipment

  • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
  • Troubleshoot basic office equipment issues and coordinate repairs when needed.
  • Manage digital filing systems and cloud-based document storage.
  • Support scanning, imaging, and electronic document workflows.
  • Maintain accurate electronic records and ensure data integrity.

Qualifications

  • High school diploma or equivalent required; Associate's degree preferred.
  • Strong computer skills, including Microsoft Office Suite.
  • Experience operating high-volume scanners, copiers, and mail-processing equipment.
  • Knowledge of electronic document management and digital filing systems.
  • Excellent organizational, communication, and multitasking skills.
  • Ability to work independently and manage multiple priorities.
  • Strong attention to detail and accuracy.