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Mail Assistant Jobs in Paramus, NJ (NOW HIRING)

US Tech Solutions

Mail room Clerk

New York, NY

$17.50 - $21.50/hr

Mail Center Specialist; processing inbound and outbound mail, sorting and delivering. Exceptional Customer service a MUST. Additional Information All your information will be kept confidential ...

BRONX FAMILY NETWORK INC

RESIDENTIAL AIDE (2731)

Yonkers, NY · On-site

$17.72 - $21.23/hr

Organize and distribute clients' mail. * Assist in cafeteria duties such as distribution of meals served to clients: breakfast, lunch, and dinner. * Assist with moving and building beds and cribs (if ...

Partners Group

Receptionist

New York, NY · On-site

$17.25 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain distribution of incoming/outgoing mail. * Assist with in-house catered events (e.g. set-up catering and clearing away) * Maintain up-to-date desk instructions and departmental materials at ...

Partners Group

Receptionist

Manhattan, NY · On-site

$17.25 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain distribution of incoming/outgoing mail. * Assist with in-house catered events (e.g. set-up catering and clearing away) * Maintain up-to-date desk instructions and departmental materials at ...

Hughes Hubbard & Reed LLP

Pro Bono Coordinator

New York, NY · Hybrid

$75K - $90K/yr

... mail. * Assist Pro Bono Committee to coordinate and execute pro bono events including clinics, trainings, and special projects. * Serve as a source of information on the firm's pro bono policies for ...

SPS North America

Mail & Office Services Associate

New York, NY · On-site

$17 - $18/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Respond to mail and package inquiries and follow established security and safety procedures ... Reset conference rooms and assist with meeting or open-space setups * Support additional workplace ...

Haynes and Boone

Litigation Docket Clerk

Manhattan, NY · On-site

Receive, review, and process incoming litigation-related mail. * Assist with department and case team projects and additional duties, as needed. Reporting Relationship The Litigation Docket Clerk ...

Hughes Hubbard & Reed LLP

Pro Bono Coordinator

New York, NY · On-site

$75K - $90K/yr

... mail. * Assist Pro Bono Committee to coordinate and execute pro bono events including clinics, trainings, and special projects. * Serve as a source of information on the firm's pro bono policies for ...

Ott, Shore & Co., LLC

Be Seen First

Administrative Assistant

Parsippany, NJ · On-site

$20 - $25/hr

  • Medical

  • Life

  • Retirement

  • PTO

... posting mail, create shipping labels for mail and packages using PitneyShip Pro * May require running outside office errands * Assist with maintaining office supplies, copy paper and deliveries ...

EAST SIDE HOUSE SETTLEMENT

COMMUNITY COACH PT

Bronx, NY · On-site

$16/hr

Take messages, Fax, Copy, retrieve and sort incoming mail * Assist Departments as assigned with small project and administrative tasks * Process SNAP / Medicaid Application and NYCHA recertification ...

EAST SIDE HOUSE SETTLEMENT

COMMUNITY COACH PT

Bronx, NY · On-site

$16/hr

Take messages, Fax, Copy, retrieve and sort incoming mail * Assist Departments as assigned with small project and administrative tasks * Process SNAP / Medicaid Application and NYCHA recertification ...

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Showing results 41-60

All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Paramus, NJ

Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What cities near Paramus, NJ are hiring for Mail Assistant jobs?

Cities near Paramus, NJ with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Paramus, NJ as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Site Manager - Mail and Print Services

IST Management Services

Greenwich, CT • On-site

$27/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

IST Management rating

5.9

Company rating: 5.9 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

195th of 254 rated facilities management

Job description

Overview
Consider a new, rewarding career today as an Assistant Site Manager - Mail and Print Services (Office Services) with IST Management Services! Ideal candidates will have experience in Workplace services, possess an excellent customer service mindset, display clear communication abilities, and are ready to grow in their professional career. The Assistant Site Manager will assist the On-Site Manager with overseeing Office Services administrative services provided and staff, in addition to assisting the on-site team with services provided as necessary.
About Us
IST Management is a business process outsourcing company. We have over 1,800 employees, in business over 29 years with operations in over 38 cities across the U.S. We provide facilities management including copy, mail, and records management services. We provide recruiting services on a direct-hire basis. We also provide e-Discovery services including processing, hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider.
IST Management Services was selected as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work for, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We're a proud partner of the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!
Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, pet insurance and bonus incentives
Hourly Compensation: $27.00hr - $27.00hr
Schedule: Monday-Friday, 8am-5pm. No nights or weekends!
Responsibilities
The Assistant Site Manager will assist the Site Manager with overseeing Office Services and in addition to assisting the on-site team with services provided.
Management duties include:
  • Coordinates activities for on-site staff
  • Prioritize work and deploy staff as required to ensure customer needs are met in regards to on-time delivery of services and quality of work
  • Ensures all work standards are met on a consistent basis
  • Orders supplies for department
  • Ensures all work standards are met on a consistent basis by IST site employees
  • Insures maximization of productivity through efficient use of standard operating procedures
  • Acts as liaison to client in absence of on-site manager
  • Manages, trains and coaches employees and develops a work environment that promotes high motivation and customer satisfaction
  • Ensures the proper and safe use of all equipment used by employees

Receptionist duties include:
  • Smiling, greeting visitors and employees upon arrival
  • Handle inquiries (phone, email, chats, etc. and direct accordingly)
  • Manage ID badging and assist with access control issues
  • Assist with client and employee parking (daily stickers, parking permits)
  • Escalate calls and requests as necessary

Conference Room duties include:
  • Manage meeting rooms for client occupancy
  • Manage meeting room availability and scheduling for Exchange
  • Manage all meal/coffee requests for client meetings
  • Manage milk and daily breakfast counts with caterer

Qualifications
Job Requirements:
  • Prior receptionist or relevant experience preferred ; Must be computer savvy-including Microsoft Office products
  • One year experience supervising or managing similar operations preferred; Knowledge of supervisory techniques to manage, motivate and train employees
  • High School Diploma or GED
  • Professional appearance and demeanor- Must have high level of professionalism; Excellent communication skills both verbal and written
  • Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
  • Ability to meet employer's attendance policy
  • Ability to lift up to 50 pounds with aid as needed, extended periods of walking and standing; Reliable transportation to and from work
  • Ability to prepare reports and present information to customers
  • Must have attention to detail and critically think through and resolve problems

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

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