Mail Assistant Jobs in Madison, AL (NOW HIRING)

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation's top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: "Lighting the Pathway of Freedom". And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies Inc., is seeking a dedicated Temporary Part-Time Receptionist/Visitor Control that will provide receptionist support for the Company and work under our Corporate Administration Department. The ideal candidate will be the first point of contact for our guests, providing exceptional customer service and ensuring a welcoming atmosphere. This role is crucial in managing front desk operations, handling guest inquiries, and maintaining overall efficiency.

As a Temporary Part-Time Receptionist/Visitor Control your duties will include the following, but are not limited to:

• Temporary position will provide surge support at the corporate front desk during the hours of 12:30pm and 5:00pm, Monday through Friday with ability to cover more hours during absences/vacation of full-time receptionist. (period of 6-8 weeks)
• Responsible for receiving visitors at the Torch corporate office reception area by greeting them in a polite and friendly manner, in person or on the telephone; answering or referring inquiries as needed.
• Maintain employee and department directories as a guide for directing visitors and others as appropriate.
• Monitor visitor access and maintain security awareness. Manage the visitor badge in/out process and maintain visitor logbook.
• Prepare new hire swag bags.
• Ensure reception area and all common areas are always kept in a clean and tidy manner.
• Assist management and others with scheduling of meeting and conference rooms. May organize catering.
• Document and communicate actions, irregularities, and continuing needs to ensure office continuity is maintained.
• Handle outgoing mail (ex. USPS, FedEx, etc.); receive deliveries, and sorts and distributes incoming mail.
• Responsible for placing outgoing calls and setting up conference calls as needed.
• May assist with stocking basic office supplies and drink/snacks in conference rooms and auditorium as needed.
• Operates standard office equipment on a regular basis to include desk top computer, copy machine, postage meter and badge printer.
• Ensures compliance with company rules and regulations in the reception area.
• Performs other general administrative and clerical support duties as assigned.

Job Requirements:

• US Citizenship.
• High school diploma or general education degree (GED) required.
• 2-3 years of relevant experience in an office environment. Prior Receptionist experience is preferred.
• Demonstrated experience in a customer service role.
• Must be able to cover full-time hours occasionally when full-time receptionist is absent or on vacation.
• Must have the ability to maintain and obtain a security clearance.

Desired Skills:

• Technical proficiency in Microsoft Office - Word, Excel, and PowerPoint.
• Excellent interpersonal and communication skills.
• Ability to multi-task and prioritize without guidance.
• Strong organizational skills.
• High accountability - must be punctual with strong attendance history.
• Professional with positive attitude; enthusiastic, respectful, and friendly.

Schedule:M-F; 12pm-5pm. (Temporary) (Part-Time)

Work Location: Torch- site

Travel:None.

Relocation Assistance Available:No

Position Contingent Upon Award of Contract:No

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Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to HR@torchtechnologies.com. Thank you for your interest in Torch Technologies.