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Mail Assistant Jobs in Madison, AL (NOW HIRING)

Phoenix

Mailroom/Supply Clerk

Huntsville, AL · On-site

$15.25 - $18.75/hr

Shall manage mail, shipping, and supply room operations. This includes receiving and signing for deliveries, notifying appropriate personnel, sorting and distributing unclassified and classified mail ...

Phoenix

Mailroom/Supply Clerk

Huntsville, AL · On-site

$16 - $19.75/hr

Shall manage mail, shipping, and supply room operations. This includes receiving and signing for deliveries, notifying appropriate personnel, sorting and distributing unclassified and classified mail ...

DR Horton, Inc.

Receptionist

Huntsville, AL · On-site

$15.50 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Assist callers with general questions * Greet and announce office visitors * Retrieve and distribute messages from general delivery voicemail * Receive, open, date stamp and distribute all US Mail.

D.R. Horton

Receptionist

Huntsville, AL · On-site

$15 - $19.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Assist callers with general questions * Greet and announce office visitors * Retrieve and distribute messages from general delivery voicemail * Receive, open, date stamp and distribute all US Mail.

DR Horton

Receptionist

Huntsville, AL · On-site

$15.50 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Assist callers with general questions * Greet and announce office visitors * Retrieve and distribute messages from general delivery voicemail * Receive, open, date stamp and distribute all US Mail.

MRINetwork Jobs

Front Desk Coordinator

Madison, AL · On-site

$14.50 - $18.75/hr

Welcome and assist visitors, customers, vendors, and guests in a professional manner. * Manage ... Receive, sort, and distribute incoming mail and deliveries. * Manage office supply inventory and ...

Phoenix

Mailroom/General Clerk III

Huntsville, AL · On-site

$16 - $19.75/hr

Experience with security regulations required for working in a mail room is preferred. OTHER QUALIFICATIONS: * Must be authorized for coverage under agency insurance if operating an agency vehicle ...

Phoenix

Mailroom/General Clerk III

Huntsville, AL · On-site

Experience with security regulations required for working in a mail room is preferred. OTHER QUALIFICATIONS: * Must be authorized for coverage under agency insurance if operating an agency vehicle ...

Phoenix

Mailroom/General Clerk III

Huntsville, AL · On-site

$16 - $19.75/hr

Experience with security regulations required for working in a mail room is preferred. OTHER QUALIFICATIONS: * Must be authorized for coverage under agency insurance if operating an agency vehicle ...

Aramark

Warehouse Lead Supervisor - SBE

Madison, AL · On-site

$16.25 - $20.75/hr

... mail pickup and delivery. Maintain records including retention of documents, entering purchase orders, shipping documents etc. Assist in front line asset tracking to include receipt, labeling and ...

Aramark

Warehouse Lead Supervisor - SBE

Madison, AL

$16.25 - $20.75/hr

... mail pickup and delivery. Maintain records including retention of documents, entering purchase orders, shipping documents etc. Assist in front line asset tracking to include receipt, labeling and ...

Aramark

Warehouse Lead Supervisor - SBE

Madison, AL

$16.25 - $20.75/hr

... mail pickup and delivery. Maintain records including retention of documents, entering purchase orders, shipping documents etc. Assist in front line asset tracking to include receipt, labeling and ...

IPG Photonics

Office Administrator

Huntsville, AL · On-site

$17.75 - $24.50/hr

Manage day-to-day office operations, including supplies, mail, scheduling, and facility needs ... Maintain accurate records, databases, and filing systems (both digital and physical). * Assist with ...

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All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Madison, AL

Mail Assistant information

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What cities near Madison, AL are hiring for Mail Assistant jobs?

Cities near Madison, AL with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Madison, AL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Mailroom/Supply Clerk

Phoenix

Huntsville, AL • On-site

$15.25 - $18.75/hr

Other

Posted 8 days ago

Job description

MAILSUPCLRK08062026
JOB TITLE: Mailroom /Supply Clerk- CPE Aviation
Bargaining Unit Status: Non-Bargaining Unit
FULL-TIME  (hours per week: 40)   Work Schedule: Monday-Friday, 7:30 AM - 4:30 PM 
EDUCATIONAL QUALIFICATIONS:
High School diploma or GED.
EXPERIENCE QUALIFICATIONS:
  • Proficiency with Microsoft Office suite and general computer operation is required.
  • Working knowledge of a Mailroom environment is preferred.
  • Working knowledge of disability management and awareness.
  • Knowledge of the Ability One federal law is preferred.
  • Working knowledge of handling classified packages and how to prepare them.
OTHER QUALIFICATIONS:
  • Must be authorized for coverage under agency insurance if operating agency vehicle, have good driving record, valid driver’s license, and/or required level of personal auto insurance.
  • Must be able to satisfactorily complete a background check, per company requirements.
  • Ability to communicate with tact and maintain confidentiality.
  • Adequate ability in communicating in spoken conversation – adequate volume speech.
  • Adequate ability in writing/reading/mathematics.
  • Ability to effectively build and maintain positive working relationships with management and peers.
  • Strong organizational, project planning, and management experience with proven analytical and multi-tasking skills.
  • Superior listening, verbal, and written communication skills.
  • Must be able to obtain and maintain a DOD Secret level clearance.

IMMEDIATE SUPERVISOR:
  • Project Manager (through Lead Mailroom Clerk)

POSITIONS SUPERVISED (or Team Lead responsibilities, if applicable):
  • N/A
JOB RESPONSIBILITIES SUMMARY:
Receives, prepares, sorts, and distributes mail. Shall manage mail, shipping, and supply room operations. This includes receiving and signing for deliveries, notifying appropriate personnel, sorting and distributing unclassified and classified mail (up to SECRET) in accordance with AR 380-5. Travel to multiple sites in the local vicinity (including other organizational buildings, Official Personnel Document Center (OPDC), and the central mail facility) to pick up and deliver mail and packages; operate a government vehicle. Manage the supply levels through inventory control, ordering, and distribution as required. Distribution is considered complete upon delivery to the designated Government mail stop for the recipient's organization. Prepares documents and keeps records. Performs mailroom operations in an effective, efficient, and safe manner, in accordance with the Performance Work Statement requirements, safety regulations, and other applicable guidelines. Maintains daily incoming and outgoing shipment logs.
ESSENTIAL FUNCTIONS:
  • Receive, prepare, sort, and distribute mail in accordance with the Performance Work Statement (PWS).
  • Support the PEO Aviation supply room by various duties such as receiving supplies, verify orders, man day to day operation of supply room (on schedule to be determined by GTM COR), managing and monitoring supply levels. Conduct supply inventory and prepare orders to GTM COR for approval. Distribute supplies to various locations as requested by GTM COR.
  • Operate mail metering equipment.
  • Prepare documents and keep records in accordance with PWS.
  • Performs mailroom operations in an effective, efficient, and safe manner, in strict compliance with all safety and security regulations.
SPECIFIC RESPONSIBILITIES RELATED TO THIS POSITION MAY INCLUDE ANY OF THE FOLLOWING:
  • Arrive on time and ready to work assigned schedule. 
  • Provide a high level of customer service to all patrons, coworkers, and other interested parties.
  • Perform mailroom operations in accordance with (PWS) requirements and site-specific guidelines.
  • Take direction, interact, and maintain open communication with supervisor/lead.
  • Support the company vision, values, and quality program controls.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
  • Adequate ability for conversation, telephone use, and emergency information systems.
  • Ability to be independently mobile on all surfaces and situations
  • Ability to move safely in the work area.
  • Ability to retrieve items from high and low areas
  • Ability to perceive size, discrimination, temperature, shapes, and/or textures
  • Physical stamina to work at least 8 hours per day.
  • Physically able to lift boxes and packages weighing up to 70 pounds using proper equipment and lifting techniques.
BEHAVIORAL CAPACITIES:
  • Must be able to change routine in a positive manner.
  • Must be able to follow through on assignments independently.
  • Must have good organizational skills.
  • Must have a long attention span to listen to people, perceive the real problems, and bring issues to a successful conclusion.
  • Must be able to analyze many variables and choose the most effective course of action for the organization at any given point in time.
  • Must possess effective oral and written communication and interpersonal skills.
  • Must be able to maintain confidentiality.
  • Must have stable work behaviors daily.
  • Must have adequate individual coping skills.
  • Must be able to maintain good work attendance.
  • Must be able to resolve problems, handle conflict, and make effective decisions even in emergencies.
  • Must be able to exercise good judgment to maintain a safe work environment.
NON-ESSENTIAL FUNCTIONS:
  • Other duties as assigned
"Phoenix is an equal opportunity employer. Individuals with disabilities, including "disabled veterans" or veterans with service-connected disabilities, are encouraged to apply.”
All qualified applicants will receive consideration for employment and will not be discriminated against based on disability, being a veteran, female, minority, or in another protected group. We are a Drug-Free Workplace.
Phoenix internal and programmatic applicants, and individuals with disabilities, will receive first consideration."  

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