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Mail Assistant Jobs in Oregon (NOW HIRING)

Ripken Baseball, Inc.

Office Assistant

Sandy, OR · On-site

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

We Are Camp

Office Assistant

Sandy, OR · On-site

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

Ripken Baseball, Inc.

Office Assistant

Sandy, OR

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

Kahler-Senders Group

Administrative Assistant

Tigard, OR · On-site

$50K - $60K/yr

Maintain polite and professional communication via phone, e-mail, and mail. * Anticipate the needs of others in order to ensure their seamless and positive experience. Administrative Assistant ...

Oregon Foot Clinic

Medical Assistant

Portland, OR · On-site

$21 - $26/hr

Mail/Fax any medically related correspondence Keep updated on Clinic procedures, healthcare ... Medical assistant certification, or CNA, LPN, or other similar care education Company Description ...

Oregon Foot Clinic

Medical Assistant

Portland, OR · On-site

$21 - $26/hr

Mail/Fax any medically related correspondence Keep updated on Clinic procedures, healthcare ... Medical assistant certification, or CNA, LPN, or other similar care education Company Description ...

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All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Oregon

Mail Assistant information

Is it hard to get hired as a mail carrier?

Getting hired as a mail carrier can be competitive and typically requires passing a postal exam, background check, and drug screening. Candidates often need good customer service skills, physical stamina, and a valid driver's license, with some positions requiring a commercial driver's license or certification. The hiring process can vary by location and agency workload.

What are the key skills and qualifications needed to thrive as a Mail Assistant, and why are they important?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

Will the USPS hire a 55 year old?

The USPS generally does not have a maximum age limit for hiring mail assistants, and individuals aged 55 can apply. Age discrimination laws prohibit employment discrimination based on age, and the USPS often considers applicants based on qualifications, background checks, and physical ability rather than age alone.

What does a mail assistant do?

A mail assistant is responsible for sorting, distributing, and handling incoming and outgoing mail within an organization. They may operate mail processing equipment, maintain records of shipments, and ensure timely delivery, often working in postal or office environments. Attention to detail and organizational skills are important for this role.

What are the typical daily responsibilities of a Mail Assistant and how do they contribute to the organization's workflow?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are Mail Assistants?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What disqualifies you from being a mail carrier?

Disqualifications for a mail carrier position typically include a criminal record, especially for offenses related to theft or violence, and a poor driving record if the job involves driving. Additionally, candidates must pass background checks, drug tests, and meet physical requirements such as lifting and standing for extended periods.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Oregon? The most popular types of Mail jobs in Oregon are:
What cities in Oregon are hiring for Mail Assistant jobs? Cities in Oregon with the most Mail Assistant job openings:
Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution.
Executive & Personal Assistant

Executive & Personal Assistant

Insurance Lounge LLC

Grants Pass, OR • On-site

$28 - $35/hr

Full-time

Posted 28 days ago

Job description

Insurance Lounge is hiring an Executive & Personal Assistant to provide high-trust, hands-on support to a busy company leader and executive team.
This is an in-person role for someone who is highly organized, energetic, dependable, and comfortable helping with both professional and personal-assistant-style tasks. The right person enjoys variety, moves quickly, takes initiative, and does not consider any task too small if it helps keep the day running smoothly.
This role may include everything from managing calendars and booking travel to running errands, picking up coffee, coordinating dry cleaning, depositing checks, setting up for events, answering customer calls, organizing office spaces, handling mail, and jumping into special projects as needed.
We are looking for someone with excellent judgment, strong follow-through, and a service-minded attitude who can be trusted with confidential information and counted on to get things done.
Key Responsibilities
Executive & Personal Support
  • Manage calendars, schedule appointments, coordinate meetings, and help keep the executive organized.
  • Book travel, prepare itineraries, coordinate reservations, and handle logistics.
  • Run business and personal-assistant-style errands, including coffee runs, supply pickups, dry cleaning, mail, deliveries, and other time-sensitive tasks.
  • Help organize the executive's day, priorities, tasks, reminders, and follow-ups.
  • Assist with personal logistics that impact the workday, such as appointments, reservations, errands, and special requests.
  • Anticipate needs, solve problems, and proactively remove friction from the executive's schedule.

Office & Administrative Support
  • Open, sort, and distribute mail.
  • Deposit checks and assist with basic document handling.
  • Supply ordering and office logistics.
  • Answer customer service phone calls and route customer needs appropriately.
  • Schedule customer appointments and assist with calendar coordination.
  • Help maintain an organized, clean, professional office environment.
  • Order supplies, coordinate vendors, and support general office operations.
  • Assist with insurance-related administrative tasks as needed.

Event & Special Project Support
  • Help prepare for company events, customer events, meetings, trainings, and leadership gatherings.
  • Coordinate food, supplies, materials, setup, cleanup, and guest logistics.
  • Support last-minute needs and special projects.
  • Be willing to jump in wherever needed to help the team succeed.

What We're Looking For
The ideal candidate is:
  • High-energy, positive, and proactive.
  • Extremely reliable and responsive.
  • Comfortable with both executive-level support and hands-on errands.
  • Organized, detail-oriented, and good at follow-through.
  • Trustworthy and discreet with confidential information.
  • Flexible and willing to help outside of a standard task list.
  • Calm under pressure and able to pivot quickly.
  • Professional & polished with customers, vendors, employees, and leadership.
  • Comfortable being the "go-to" person for a wide variety of needs.
  • Someone who takes pride in making things easier for others.

Requirements
  • Prior experience as a personal assistant, executive assistant, office coordinator, hospitality professional, or similar support role preferred.
  • Valid driver's license and reliable transportation required.
  • Ability to work in person.
  • Flexible availability for occasional evenings, weekends, or urgent needs.
  • Strong communication and organizational skills.
  • Strong judgment and ability to maintain confidentiality.
  • Comfortable using email, calendars, phones, basic office technology, and scheduling tools.
  • Ability to lift and carry office or event supplies as needed.

Schedule & Availability
This is an in-person role with a regular schedule, but the right candidate must have flexibility for occasional evening, weekend, or time-sensitive needs based on executive, office, or event demands.

Apply