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Mail Assistant Jobs in Portland, OR (NOW HIRING)

Seamar

Receptionist

Vancouver, WA

$16.50 - $21.75/hr

Weighs and places correct postage on outgoing business mail. Assist with receiving deliveries of supplies. Other duties assigned by supervisor. CONDITIONS OF EMPLOYMENT This person must sign an oath ...

Seamar

Receptionist

Vancouver, WA

$16.50 - $21.75/hr

Weighs and places correct postage on outgoing business mail. Assist with receiving deliveries of supplies. Other duties assigned by supervisor. CONDITIONS OF EMPLOYMENT This person must sign an oath ...

RS Medical

Billing Assistant

Vancouver, WA · On-site

$17.25/hr

Collect mail from the post office as needed * Handle in-office mailing tasks, including responses to: * Insurance correspondence * Attorney requests * Verification requests and subpoenas * Scan and ...

RS Medical

Billing Assistant

Vancouver, WA · Hybrid

$17.25/hr

Collect mail from the post office as needed * Handle in-office mailing tasks, including responses to: * Insurance correspondence * Attorney requests * Verification requests and subpoenas * Scan and ...

RS Medical

Billing Assistant

Vancouver, WA · On-site

$17.25/hr

Collect mail from the post office as needed * Handle in-office mailing tasks, including responses to: * Insurance correspondence * Attorney requests * Verification requests and subpoenas * Scan and ...

Ripken Baseball

Office Assistant

Sandy, OR · On-site

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

Ripken Baseball, Inc.

Office Assistant

Sandy, OR

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

Ripken Baseball, Inc.

Office Assistant

Sandy, OR · On-site

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

We Are Camp

Office Assistant

Sandy, OR

$15.05 - $22.97/hr

Distribute mail, packages and other necessary material/items on a regular basis. * Take camper and management messages. * On all camper arrival days assist in re-scheduling and problem solving with ...

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All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Portland, OR

Mail Assistant information

See Portland, OR salary details

$22.5K

$44.4K

How much do mail assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for mail assistant in Portland, OR is $44,587.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,952.00 and $40,947.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Portland, OR? The most popular types of Mail jobs in Portland, OR are:
Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Portland, OR as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,587 per year, or $21.4 per hour.

Executive Assistant

BizTek People, Inc. | APA International Placement Consultants

Portland, OR • On-site

$30/hr

Contractor

Re-posted 25 days ago

Job description


We are seeking a highly organized Executive Assistant for our client in Portland, OR!
Job Title: Executive Assistant
Schedule: Full-Time5x8sDay Shift12-Week Assignment
Key Responsibilities
  • Manage complex executive calendars and coordinate daily schedules and priorities
  • Coordinate internal and external meetings with leadership, stakeholders, and partners
  • Track commitments and keep executives informed of upcoming obligations
  • Screen and manage incoming correspondence and communications
  • Conduct research and prepare materials, including PowerPoint presentations and executive documents
  • Provide front desk support including greeting visitors and answering main office phone lines
  • Distribute incoming and outgoing mail
  • Assist with planning and coordinating executive visits, events, and departmental activities
  • Coordinate logistics such as scheduling, catering, and visitor itineraries
  • Coordinate agendas, notices, action items, and meeting minutes for executive-led meetings
  • Set up and support hybrid meetings including A/V equipment and presentation materials
  • Distribute meeting materials and follow up on action items
  • Arrange executive travel and related logistics
  • Prepare expense reports and reconcile purchasing card transactions
  • Provide backup administrative support for other senior leaders as needed
  • Contribute to overall administrative operations within the executive office

Required Qualifications
Candidates must meet one of the following:
  • 4 years of clerical/secretarial experience, including 1 year supporting a senior executive,
  • OR
  • Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience,

OR
  • Bachelor's degree plus 2 years of secretarial experience

Additional requirements:
  • At least 1 year supporting senior management at the full-performance level using advanced organizational skills
  • Training or coursework in office occupations/office technology may substitute for up to one year of clerical/secretarial experience

Skills & Competencies
  • Advanced calendar management and organizational skills
  • Strong time management and ability to handle multiple priorities
  • Professional communication and customer service skills
  • High attention to detail and accuracy
  • Ability to work in a fast-paced environment and meet deadlines
  • Sound judgment and ability to handle confidential information

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