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Mail Assistant Jobs in Oklahoma (NOW HIRING)

Ogletree Deakins

Legal Assistant

Oklahoma City, OK · On-site

Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

PIVOT INC

Administrative Assistant

Oklahoma City, OK · On-site

$15 - $17/hr

The Administrative Assistant must exemplify the spirit of Pivot, modeling the core values of ... Receive, sort, and log all mail and packages, maintain the mail room, and promptly notify package ...

Hall & Ludlam Pllc

Legal Assistant

Oklahoma City, OK · On-site

$15 - $20/hr

Coordinate incoming and outgoing mail, certified mail, FedEx shipments, and court deliveries ... Previous experience as a Legal Assistant or similar role is preferred but not required

Hall & Ludlam Pllc

Legal Assistant

Oklahoma City, OK · On-site

$15 - $20/hr

Coordinate incoming and outgoing mail, certified mail, FedEx shipments, and court deliveries ... Previous experience as a Legal Assistant or similar role is preferred but not required

Hall & Ludlam Pllc

Legal Assistant

Oklahoma City, OK · On-site

$15 - $20/hr

Coordinate incoming and outgoing mail, certified mail, FedEx shipments, and court deliveries ... Previous experience as a Legal Assistant or similar role is preferred but not required

New Horizons Legal PLLC

Administrative Assistant

Tulsa, OK · On-site

$15.50 - $21/hr

Responsibilities In this role, you will assist with client communication and administrative support ... Delivering mail to the post office as needed * Printing, copying, scanning, and assembling legal ...

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Showing results 21-40

All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Oklahoma

Mail Assistant information

See Oklahoma salary details

$20.2K

$39.9K

How much do mail assistant jobs pay per year?

As of Sep 6, 2026, the average yearly pay for mail assistant in Oklahoma is $40,049.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,191.00 and $36,779.00 per year, depending on experience, location, and employer.

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Oklahoma?

The most popular types of Mail jobs in Oklahoma are:

What cities in Oklahoma are hiring for Mail Assistant jobs?

Cities in Oklahoma with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,049 per year, or $19.3 per hour.

Legal Assistant

Ogletree Deakins

Oklahoma City, OK • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Ogletree Deakins rating

8.9

Company rating: 8.9 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

10th of 35 rated law firms

Job description

Position Summary
Our Oklahoma City office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.
Essential Functions
  • Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
  • Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
  • Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
  • Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
  • General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
    • The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
      • Assist with mentoring new office staff
      • Assist with piloting new software

Requirements
  • 4+ years of experience as a practice assistant or legal secretary
  • Knowledge of legal terminology, legal documents and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling and punctuation
  • Strong proofreading skills
  • Superior organizational skills including filing, calendaring, and proofreading
  • Time management skills and ability to work independently as well as with a team
  • Regular predictable attendance

Please note, we are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Libby Naikelis at libby.naikelis@ogletree.com with "Practice Assistant - Minneapolis" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.

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