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Mail Assistant Jobs in Minnesota (NOW HIRING)

New Perspective

Client Access Specialist

Brainerd, MN · On-site

Perform general clerical duties including filing, scanning documents, answering phones, directing calls, administering forms, confirming appointments, and distributing mail. * Assist clinicians with ...

New Perspective

Client Access Specialist

Brainerd, MN · On-site

$21/hr

Perform general clerical duties including filing, scanning documents, answering phones, directing calls, administering forms, confirming appointments, and distributing mail. * Assist clinicians with ...

Cambria

Human Resources Specialist

Eden Prairie, MN · On-site

$25 - $33/hr

Effectively file forms in personnel files, distribute mail, assist with unemployment claims. * Participate in meetings and assist in improving processes. * Ad hoc projects assigned depending on ...

New

Robert Half

Mailroom Assistant

Saint Paul, MN · On-site

$15.84 - $18.34/hr

Process incoming and outgoing mail and packages efficiently and accurately. * Receive, sort ... * Assist with one scheduled building-wide delivery route each day. * Support increased package ...

New

Artius Solutions

Administrative Assistant

Minneapolis, MN · On-site

$18.75 - $25.25/hr

Administrative Assistant (Front Desk) Location: Minneapolis, MN (100% Onsite) Type: Contract ... Sort and distribute US mail and interoffice mail accurately. * Maintain office organization and ...

Trean Corporation

Administrative Assistant

Wayzata, MN · On-site

$18 - $20/hr

In addition, the agent will provide backup support for front desk reception and mail room ... Maintain a clean and organized front desk area * Assist with scheduling meetings and managing ...

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Showing results 21-40

All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Minnesota

Mail Assistant information

See Minnesota salary details

$21.9K

$43.2K

How much do mail assistant jobs pay per year?

As of Aug 6, 2026, the average yearly pay for mail assistant in Minnesota is $43,377.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,949.00 and $39,836.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Minnesota? The most popular types of Mail jobs in Minnesota are:
What cities in Minnesota are hiring for Mail Assistant jobs? Cities in Minnesota with the most Mail Assistant job openings:
Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Minnesota as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, 1% Temporary, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,377 per year, or $20.9 per hour.

Client Access Specialist

New Perspective

Brainerd, MN • On-site

Other

Medical, Dental, Life, Retirement, PTO

Re-posted 17 days ago

New Perspective Senior Living rating

5.5

Company rating: 5.5 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

165th of 239 rated social care providers

Job description

Northern Pines Mental Health Center is proud to offer competitive wages and an exceptional benefits package!
We are seeking a Client Access Specialist to join our team! This position will provide continuous daily supportive services for the Northern Pines Brainerd Outpatient Office. This role will support both Northern Pines clients and staff.
Essential Functions include:
  • Effectively utilize necessary technology (computer, email, electronic health record system, fax machine, copier, and multiple-line phone) to complete tasks.
  • Check in clients for appointments.
  • Administer client screeners and enter data into the electronic health record (EHR); identify clients with a positive score for provider follow-up.
  • Obtain treatment consent, privacy practices, and telehealth consent forms; ensure forms are updated annually.
  • Schedule client appointments.
  • Process referrals according to agency guidelines.
  • Routinely verify and update client demographic information (e.g., address, phone numbers, and insurance).
  • Manage provider schedules by adding and updating all staff activities and extending recurring appointments.
  • Ensure all client appointment blocks are filled.
  • Conduct the entire outpatient intake process, including collecting necessary client information, verifying insurance, entering data into the EHR, preparing/sending intake packets, and locating past client files.
  • Manage client insurance processes, including verification, fielding questions, obtaining necessary authorizations, and addressing insurance denials.
  • Request medical records from external sources and process them once received.
  • Perform general clerical duties including filing, scanning documents, answering phones, directing calls, administering forms, confirming appointments, and distributing mail.
  • Assist clinicians with various administrative requests.
  • Maintain a clean and professional lobby area, including preparing coffee for clients.
  • Order office supplies as needed.
  • Obtain and enter social determinants of health (SDOH) and provide follow-up for immediate needs (e.g., connecting clients to food boxes for food insecurity).
  • Provide resources and referrals to clients as needed.
  • Collaborate with all programs within Northern Pines and external community partners.
  • Collect and enter client vitals (height, weight, blood pressure, heart rate, and BMI) into the EHR.
  • Provide appointment reminder phone calls.
  • Follow up with clients who "do not show" for appointments; record all communication in the EHR log in collaboration with the provider.
  • Request court and/or police records as needed.
  • Assist with the management of the company's vehicle fleet as needed.
  • Receive and process client payments in the office.
  • Reserve and manage room check-outs for staff.
  • Manage all incoming and outgoing mail.
  • Triage clients to the Mobile Crisis Outreach team when necessary.
  • Obtain and verify legal custody or guardianship documentation.
Qualifications include:
  • Excellent organizational and interpersonal skills
  • Ability to multi task, pay close attention to details, work in a fast-paced environment and work independently at times
  • Ability to lift 60lbs on an occasional basis
  • Sit and/or stand for long periods of time
  • Travel is a function of this position; a valid driver's license is required
Benefits include:
  • Health, Dental, Disability and Life insurance with other additional voluntary options for spousal life, short term disability, accident, hospital indemnity and critical illness plans
  • Health Savings account with employer contribution
  • 401K with employer match
  • Generous paid time off (1st-3rd year 19 days/152 hours for full time then increases with longevity)
  • Nine holidays observed per year as follows: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving Day, Christmas Eve Day, Christmas Day and a Weather Float Day.
  • Supportive of time off for a healthy work/life balance
  • Bereavement Pay
  • Travel reimbursement

Northern Pines Mental Health Center is an Affirmative Action/ Equal Opportunity Employer. Please submit a resume and cover letter to apply.
Keywords: Support Specialist, Support Staff, Receptionist, Reception, Administrative Support, Medical Reception, Medical Administration, Minnesota, Mental Health, Non-Profit, Program Support, Scheduler, Client Relations, Customer Service

What New Perspective Senior Living employees say

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About New Perspective Senior Living

Sourced by ZipRecruiter

New Perspective Senior Living, based in Eden Prairie, MN, US, is a leading company that offers superior senior living options. Since its founding in 1998, New Perspective has been dedicated to providing a unique and personalized experience to meet the needs of seniors across their communities. The company operates in the healthcare industry, offering high-quality senior housing and services including Independent Living, Assisted Living, Memory Care, and Vibrant Living services. The purpose that drives the company's efforts is their philosophy of living life with a ‘new perspective’, which influences their core values and mission – ‘to put people before tasks and demonstrate this by aiding in the maintenance of dignity and independence of the seniors they serve.’

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

MINNETONKA, MN, US

Year founded

1998

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