Magistrate Assistant Jobs (NOW HIRING)

Salary : $42,224.00 - $63,336.00 Annually
Location : City Hall, 100 E. Ocean., Boynton Beach, FL
Job Type: Full Time
Job Number: 202500456
Department: Code Enforcement
Opening Date: 05/28/2026
FLSA: Non-Exempt
Purpose of Classification
The purpose of this classification is to assist the public and Code Enforcement field staff with issues pertaining to Code Compliance such as the nature of a violation, taking complaints, completing public records requests, and tracking code cases.
Essential Functions
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Responds to complaints and assists customers; provides information, explains procedures, researches problems and initiates problem resolution. Communicates with Police dispatch daily on initial call in complaints.
Provides property owners, property managers, investors, financial institutions, attorneys and property preservation representatives with information on how to obtain compliance on code compliance cases.
Generates daily reports related to complaints and inspection scheduling and monthly Special Magistrate Hearing results.
Maintains and accounts for all case records processed for Notices of Violation and Code Enforcement cases presented before the Special Magistrate.
Reviews legal documentation presented by Code Enforcement Field Staff ensuring proper paperwork is complete and accurate service to property owner (i.e. ownership deed, tax collector records, foreclosure documents Lis Pendens, Certificates of Title.) prior to the issuance of a code violation case.
Retrieves property records from the City's vendor, Federal Property Registration Corporation to ensure proper service to lending institutions of the Department's violation notices.
Responsible for accuracy of case files presented monthly to the Special Magistrate following Florida State Statute Chapter 162. Cases involve several types of legal documents.
Responsible to insure that proper service for Notices of Hearing is obtained by certified mail, and/or the preparation of an affidavit of service which is required to post the subject property and at City Hall.
Completes public records requests and maintains a current log for public record requests received through the Code Enforcement Department. Submits reports to the City Clerk's office when requests are received through the City Clerk's office.
Creates and updates Code Enforcement documents in the specialized computer system.
Helps with preparation of Special Magistrate Orders and lien documents.
Attends monthly Special Magistrate Hearings when needed.
Maintains accurate data for code citations and correction warnings given to residents/businesses.
Prepares report for City vendors to execute vehicle towing requests and lot moving cases.
Responsible to participate in the implementation of the lot mowing and board up program and associated files (assigning jobs, processing payment to vendors, case data entry and recording lien information) and up-date monthly reports.
Responsible for records management for the Division involving the maintenance of the records retention schedule per Florida State Statutes.
Creates case violations regarding Fire Code and prepares documents for hearings before the Special Magistrate.
Operates a computer to enter, retrieve, review or modify data; maintain computerized files; utilizes word processing, database or other software programs.
Composes and prepares correspondence and reports.
ADDITIONAL FUNCTIONS
Provides coverage or assistance to other staff members as needed.
Performs other related duties as required.
Minimum Qualifications

• High school diploma or valid equivalent; and
• Must possess two (2) years of previous work experience in customer relations or customer service; and
• Must be proficient in computer skills including the Microsoft Office Suite (Word, Excel, Outlook).
• Must possess minimum of two (2) years of work experience in office administrative work.

Supplemental Information

• Knowledge of Federal, State and local laws, codes, rules, regulations, specifications, standards, policies and procedures related to the processing of Code Compliance cases.
• Knowledge of business tax procedure.
• Ability to organize work and use time effectively and efficiently.
• Ability to prepare accurate and thorough digital and written records and reports.
• Ability to interpret and explain Federal, State, and local laws, codes, rules, regulations, specifications, standards, policies and procedures related to Code Compliance.
• Ability to interact with the public effectively and tactfully, co-workers, other department staff, and with outside agencies.
• Ability to effectively communicate both orally and in writing.
• Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
• Ability to maintain accounting records and mathematical calculate fees.
• Ability to calculate fees.
• Ability to troubleshoot, research and resolve complaints and issues.
• Ability to operate a computer and to utilize software required to complete assignments.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).
Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
VETERANS' PREFERENCE:
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.
Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.
The City of Boynton Beach's comprehensive benefits package includes:
• Student Loan Forgiveness
• Health Insurance
• Dental Insurance
• Vision Care Plan
• Basic Term Life Insurance
• Supplemental Life Insurance
• Dependent Life Insurance
• Accidental Death and
Dismemberment Insurance
• City Pension Plan
• Short Term Disability and other Supplemental Plans
• Long Term Disability Insurance
• Employee Assistance Program
• 457 Savings Plan (three options)
• Paid Annual Leave / Vacation
• Bonus Vacation Hours
• 12 Paid Holidays
• Paid Sick Leave / Family Sick Leave
• Educational Assistance Program *(Depending on budget funding)
• On-site Training Program
• Wellness Program
• Pre-Paid Legal and Identity Theft Protection Plans
• Credit Union
• Tax Deferred 125 Premium Plan
• Flexible Spending Account
• Direct Deposit
• Social Security
Student Loan Forgiveness
Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.
Health Insurance
The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).
Dental Insurance
Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.
Vision Care Plan
Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.
Life Insurance / Accidental Death and Dismemberment Insurance
The City provides each eligible employee with term life and accidental death insurance.
Supplemental Life Insurance / Supplemental AD&D Insurance
Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.
Dependent Life Insurance
Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.
City Retirement / Pension Plans
The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.
Supplemental Plans
Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.
Short and Long Term Disability
The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.
Employee Assistance Program (EAP)
The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.
Deferred Compensation Plans (457 Plans)
The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.
Vacation
All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.
Holidays
The City observes 12 paid holidays throughout the year.
Sick Leave / Family Sick Leave
Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.
Tuition Assistance *(Depending on available budget funding)
The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.
Wellness Program
The City offers many wellness activities and programs throughout the year.
Prepaid Legal Services and Identity Theft Protection Plan
Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.
Credit Union
All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.
Section 125 Plan for Health and Dental Premium
Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.
Flexible Spending Accounts
Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses
Direct Deposit
Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
01
Do you have a high school diploma or a valid equivalent?

• Yes
• No

02
Do you have at least two (2) years of previous work experience in office administrative work?

• Yes
• No

03
Do you have at least two (2) years of previous work experience in customer relations or customer service?

• Yes
• No

04
Are you p...