Description:
Light of the World Catholic Paris is seeking a Part-Time Administrative Assistant to work Monday 8am โ 3pm, Tuesday & Friday 8am - 5pm.
Position Summary
The Part-Time Office Administrative Assistant will be part of a two-person team. The Office Administrative Assistant serves as the face of Light of the World Catholic Church. This person will be a welcoming and organized presence within the parish offices, supporting the pastoral team, ministries, and parishioners. This role is responsible for administrative, liturgical, and hospitality-oriented tasks that help ensure the smooth day-to-day functioning of the parish. The ideal candidate is detail-oriented, compassionate, discreet, and committed to serving the mission of the Catholic Church.
Key Responsibilities
Administrative & Stewardship Support
- Handle daily voicemails, phone calls, and walk-in visitors with professionalism and pastoral sensitivity.
- Maintain and update the parish staff directory, birthday lists, and associated teams for birthdays.
- Manage incoming mail daily.
- Process mailed-in offertory donations and ensure accurate documentation.
- Assist offertory counters as needed.
- Contact parishioners when checks require correction or clarification.
- Oversee ink cartridge recycling and office organization.
Ministry & Event Support
- Assist in parish event planning, including coordination and day-of support.
- Support ministry events requiring staff assistance.
- Serve as a ministry liaison, ensuring communication between ministries and the parish office.
- Provide general support for ministry needs.
- Help coordinate annual parish gatherings such as the Ministry Fair and Ministry Appreciation Dinner.
- Provide administrative support for the Food Pantry and Praying for the Dying Ministry, including labels, nametags, and materials.
- Coordinate with outside groups (AoD events, other parishes, Catholic organizations.)
Purchasing & Hospitality
- Manage purchasing and ordering of parish office kitchen supplies (snacks, coffee, etc.).
- Order lunch for Staff Connect birthdays (typically Tuesdays or as scheduled).
Team Shared Responsibilities
- Assist with Mass intention scheduling.
- Support parish ministries by helping with registrations and forms (e.g., Menโs Club events, scholarship forms, liturgical ministry sign-ups, etc.).
- Facilitate requests for anointing of the sick or priest visits, ensuring timely communication.
- Oversee and troubleshoot the copier, including contacting service providers as needed.
Requirements:
- Commitment to the mission of forming disciples to live and share the abundant life of Christ.
- Prior experience in administrative support, parish work, or ministry preferred.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills with a pastoral heart.
- Warm, welcoming demeanor for interactions with parishioners, volunteers, and visitors.
- Proficiency with office technology, including email, databases, and Microsoft Office Suite; familiarity with parish systems (e.g., ParishSoft, Flocknote) is a plus.
- Ability to handle confidential information with discretion.
- Practicing Catholic strongly preferred
Physical & Work Environment Requirements
- Ability to remain at a desk or reception area for extended periods.
- Ability to lift light office supplies or materials (typically under 20 lbs).
- Work performed in a friendly, community-oriented parish office environment.
Please include professional references along with an application and resume. This position will be posted until July 10, 2026.