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Listing Assistant Jobs in Virginia (NOW HIRING)

IC-CAP LLC

ASR 2 102-015

Hampton, VA · On-site

Maintain an extensive customer database point of contact listing. * Assist with researching, processing, filing, and maintaining inbound and outbound visit notices. * Escort facility visitors and ...

House Buyers of America

Transaction Coordinator

Mclean, VA · Remote

$50K - $75K/yr

Partner with the construction department to ensure all projects are completed prior to listing * Assist House Buyers of America's expansion into new geographic markets * Sign closing documents About ...

House Buyers

Transaction Coordinator

Richmond, VA · On-site

$50K - $75K/yr

Partner with the construction department to ensure all projects are completed prior to listing * Assist House Buyers of America's expansion into new geographic markets * Sign closing documents About ...

IC-CAP LLC

ASR 2 102-111

Arlington, VA · On-site

$35K - $46K/yr

Maintain an extensive customer database point of contact listing * Assist with researching, processing, filing, and maintaining inbound and outbound visit notices * Escort facility visitors and ...

IC-CAP, LLC

ASR 2

Arlington, VA · On-site

Maintain an extensive customer database point of contact listing * Assist with researching, processing, filing, and maintaining inbound and outbound visit notices * Escort facility visitors and ...

IC-CAP LLC

ASR 3 102-013

Arlington, VA · On-site

Maintain an extensive customer database point of contact listing. * Assist with researching, processing, filing, and maintaining inbound and outbound visit notices. * Escort facility visitors and ...

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Listing Assistant information

What is a listing assistant?

Listing Assistants are professionals who support real estate agents or brokers in managing property listings. Their duties often include coordinating listing appointments, preparing marketing materials, ensuring property details are accurate on Multiple Listing Services (MLS), and communicating with clients. They help streamline the listing process, allowing agents to focus on client relations and sales. Listing Assistants play a crucial role in enhancing the efficiency and effectiveness of real estate transactions.

What are the typical daily responsibilities of a listing assistant in a real estate office?

A Listing Assistant in a real estate office is responsible for supporting agents throughout the property listing process. Typical daily tasks include preparing listing documents, coordinating photography and staging appointments, updating the Multiple Listing Service (MLS), and communicating with clients to gather property details. Listing Assistants also manage marketing materials, schedule open houses, and ensure listings are presented accurately and attractively. Collaboration with agents, photographers, and administrative staff is essential to keep the process running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as a listing assistant, and why are they important?

To thrive as a Listing Assistant, you need strong organizational skills, attention to detail, and a basic understanding of real estate processes, often supported by experience in real estate or administrative roles. Familiarity with MLS (Multiple Listing Service) platforms, CRM software, and digital marketing tools is typically required. Excellent communication, time management, and customer service skills help you coordinate with clients, agents, and vendors efficiently. These abilities are crucial for ensuring accurate property listings, smooth transaction processes, and high client satisfaction in a competitive real estate environment.

What is the difference between Listing Assistant vs Real Estate Agent?

AspectListing AssistantReal Estate Agent
CredentialsReal estate license often requiredReal estate license required
Work EnvironmentSupport role, office or fieldClient-facing, field and office
Industry UsageAssists with property listings and marketingHelps clients buy, sell, or rent properties
Search & Comparison IntentUnderstanding support roles in real estateBuying or selling property

While both roles operate within the real estate industry, a Listing Assistant primarily supports listing activities and marketing, often requiring a real estate license. A Real Estate Agent actively works with clients to buy or sell properties, handling negotiations and transactions. The Listing Assistant role is more administrative and support-focused, whereas the Real Estate Agent is client-facing and sales-oriented.

What does a listing assistant do?

A listing assistant helps prepare and manage property listings by gathering information, taking photos, and ensuring accuracy in descriptions. They often coordinate with real estate agents or property managers and may use listing platforms or software to upload and update listings. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of Listing jobs in Virginia?

The most popular types of Listing jobs in Virginia are:

What cities in Virginia are hiring for Listing Assistant jobs?

Cities in Virginia with the most Listing Assistant job openings:

Listing Assistant jobs near you

ASR 2 102-015

IC-CAP LLC

Hampton, VA • On-site

Full-time

Re-posted 9 days ago

Job description

Activity Security Representative 2s primary function is to provide multi-disciplined security support to a customers facility and organization. The position will provide day-to-day support for Collateral, Sensitive Compartmented Information and Special Access Program (SAP) activities.
Performance shall include:
  • Classification reviews of inbound and outbound correspondence
  • Assist in the maintenance of a document accountability database and associated correspondence.
  • Processing inbound and outbound classified mail and receipt records
  • Perform destruction of classified materials
  • Process magnetic media for accountability
  • Reproduction support for classified materials
  • Maintain various daily logs for a variety of administrative functions associated with document control.
  • Assist in the processing of inbound data and outbound data transfer files.
  • Transfer electronic data files to internal customers.
  • Maintain an extensive customer database point of contact listing.
  • Assist with researching, processing, filing, and maintaining inbound and outbound visit notices.
  • Escort facility visitors and maintains associated logs.
  • Assist in the preparation of facility access control badges.
  • Conduct entry and exit inspections.
  • Assist in the maintenance of facility access control entry systems, to include visitor control.
  • Perform data entry to the Personnel Access Security System database and maintain all customer sponsored billets and quota information.
  • Assist in maintaining personnel security files for all personnel of the supported element.
  • Follow and enforce the customers Standard Operating Procedures
  • Provide support for security awareness and education programs.
  • Perform miscellaneous administrative support functions as directed by the contractor site lead and/or the Senior Security Representative

Education and Experience:
  • High School diploma or GED AND 3 years related experience
  • SAP experience
  • Experience Education Equivalents:
    • Bachelors degree counts as four years of experience
    • Associates degree in related area counts as two years of experience.
    • Security Fundamentals Professional Certification (SFPC) counts towards 1 year of experience
    • Special Program Security Certification (SPSC) counts towards 1 year of experience
      • Note: One year experience for each separate SPED certification; not to exceed 3 years.

Desired:
  • Bachelors degree

Training and Certifications:
  • Combatting Trafficking in Persons (CTIP)
  • DoD SAPCO approved SAPNP

Security Clearance:
  • Current TS/SCI and the willingness to sit for a polygraph, if needed

IC-CAP provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status.

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